[Vision2020] Moscow City Council Agenda for Monday

[Stephanie Kalasz]

AGENDA

MOSCOW CITY COUNCIL


REGULAR MEETING


Monday, June 1, 2009
7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's
meeting.  We appreciate and encourage public participation.  For regular
agenda items, an opportunity for public comment is sometimes provided
after the staff report.  However, the formality of procedures varies
with the purpose and subject of the agenda item; therefore, the Mayor
may exercise discretion in deciding when to allow public comment during
the course of the proceedings and limitations may be placed on the time
allowed for comments.  Citizens wishing to comment on business that is
not on the agenda will be provided the opportunity to do so as item
number 3.  If you plan to address the Council, you will find a list of
"Tips for Addressing the Council" in the door pocket outside the City
Council Chambers.  Thank you for your interest in City government.

 

RENEWING OUR FOCUS - At each meeting one City Council member will
present an example of patriotism, humanitarianism, community spirit, or
other inspirational message then lead the group in the Pledge of
Allegiance.  Contact a Council-member with examples to share at future
meetings. 

 

PROCLAMATIONS: 

 

1.       Consent Agenda:  Any item will be removed from the consent
agenda at the request of any member of the Council and that item will be
considered separately later.  Approval by roll call vote.

 

A.     Approval of Minutes of May 18, 2009 - Stephanie Kalasz

 

B.     E911 Fee Reimbursement - Gary J. Riedner/Don Palmer/Dan Weaver

As noted in the attached documentation, the City of Moscow collects fees
of $1.00 per month per access telephone line and cellular phones from
telecommunications providers. These fees partially fund provision of
E-911 and emergency communications.  In 2004, the Idaho legislature
created the Idaho Emergency Communications Commission and the Idaho
Emergency Communications Fund. The legislation requires the City to pay
1% of collected E-911 fees to the Idaho Emergency Communications Fund.
Due to an oversight, these funds have not been remitted to the state. A
calculation of the amount owed as of April 7, 2009 is $8,838.00.
Ongoing fees for E911 will be submitted to the state on quarterly basis.
Additionally, in 2008, the Idaho legislature created the Enhanced
Emergency Communications Grant Fee, authorizing cities to charge an
additional $.25 per month per access line or cellular phone, which fee
must then be remitted to the state to fund the Enhanced Emergency
Communications Grant program.  In order to charge the fee, the City must
approve a resolution for that purpose. The City has not approved such a
resolution and is not therefore authorized to collect the grant fee.
However, some telecommunications providers have erroneously submitted
grant fees to the City.  Those fees must also be refunded to the
respective telecommunications providers.  An accounting of fees
submitted in error is $7,538.25.  Reviewed by the Administrative
Committee on May 26, 2009.

 

            ACTION:  Authorize payment to the State of Idaho Emergency
Communication Commission the amount of $8,838.00 in back fees owed and
refund of Enhanced Emergency Communications Grant Fees erroneously
submitted by telecommunications providers in the amount $7,538.25.

 

C.     Whitcom Agreement Renewal - Gary J. Riedner

City of Moscow contracted with Whitcom, the consolidated dispatch and
emergency communications center created by partners Whitman County, City
of Pullman and Washington State University for dispatch and emergency
communications services (E-911) in 2004.  The initial three year
agreement was renewed in 2007 and is due to expire on December, 31,
2009.  The attached agreement was based upon the most recent 2007
agreement, with minor changes, including updated identification of
parties and a renewal term of 6 years, allowing the agreement to be in
effect until December 31, 2015.  The agreement carries forward the 2009
contractual annual service fee and applies an annual contractual
adjustment of 3% per contract year.  Other than the contracted annual
service fee, the City has no managerial or supervisory responsibility
for Whitcom's operations.  The City Supervisor is an ex-officio member
of Whitcom's Board.  The agreement continues to provide flexibility for
the Whitcom Board and the City of Moscow to explore the potential to
become a full partner in Whitcom, should partnership be desired by the
parties.  Reviewed by the Administrative Committee on May 26, 2009.

 

ACTION:  Approve Agreement renewal with Whitcom.

 

D.     Annual Overlay Project Bid Award - Les MacDonald

Bids were opened May 20th for the annual Street Patch and Overlay
project.  The project consists of patching and overlaying the three
blocks of Jefferson Street between Third Street and Sixth Street.  Two
bids were received:  1.  $132,522.40 from Poe Asphalt Paving, Inc.  2.
$184,992.50 from Herco, Inc.  Reviewed by the Public Works/Finance
Committee on May 26, 2009.

 

ACTION:  Award annual overlay project to Poe Asphalt Paving in the
amount of $132,522.40.

 

E.      Utility Design Contract with Terragraphics - Les MacDonald

As part of the Sewer System Capital Improvements Plan certain collection
system pipes are scheduled to be replaced.  The design of the 2009 pipe
replacement project is being proposed to be accomplished by the use of
an engineering consultant.  Staff has negotiated a contract with
Terragraphics Environmental Engineering, Inc. of Moscow.  They will be
able to proceed immediately with the intent to deliver plans and
specifications capable of allowing bidding and construction of the
project yet this fiscal year.  Reviewed by the Public Works/Finance
Committee on May 26, 2009.

 

ACTION:  Approve utility design contract with Terragraphics.

 

2.       Mayor's Appointments - Mayor Chaney

 

3.       Public Comment and Mayor's Response Period (limit 15 minutes)
- For members of the Public to speak to the Council regarding matters
NOT on the Agenda and not currently pending before the Planning and
Zoning Commission or Board of Adjustment, please state your name and
address for the record and limit remarks to three minutes.  Mayor will
respond to comments from previous meeting. 

 

4.       Public Hearing - McGurkin Annexation, Comprehensive Plan
Designation and Zoning Determination - Dennis Cady

On March 5th of this year, the Community Development Department received
an application for an Annexation, Comprehensive Plan Designation and
Zoning Designation for an approximately 0.24 acre parcel of land
generally located at the eastern terminus of Panorama Drive.  The
applicant requested annexing the parcel, retaining the existing
Low-density Residential (LR) Comprehensive Plan Designation and rezoning
to Moderate Density, Single Family Residential (R-2). The applicants
stated intent is to incorporate the parcel into Lot 13, Block 4, Rolling
Hills Seventh Addition to accommodate a future lot line adjustment. The
applicant conducted a neighborhood meeting on the proposal prior to
submitting their application in accordance with the City's neighborhood
meeting requirement.  The Planning and Zoning Commission conducted a
public hearing on April 22nd and recommended approval of the
Comprehensive Plan Designation of LR to remain and the property rezoned
to the R-2 Zoning Designation upon annexation into the City of Moscow.
No additional conditions were recommended.  Reviewed by the
Administrative Committee on May 26, 2009.

 

ACTION:  After considering public testimony:

1)      Adopt the proposed Annexation Ordinance under suspension of the
rules requiring three complete and separate readings and that it be read
by title and published by summary; or consider the Ordinance on first
reading and that it be read by title; or reject the Ordinance; or take
such other action deemed appropriate.

2)      If the Annexation Ordinance is adopted, adopt the Comprehensive
Plan Land Use Designation Resolution; or reject the Resolution or take
such other action deemed appropriate. 

3)      If the Annexation Ordinance and Comprehensive Plan Land Use
Designation Resolution are adopted, adopt the Initial Zoning Designation
Ordinance under suspension of the rules requiring three complete and
separate readings and that it be read by title and published by summary;
or consider the Ordinance on first reading and that it be read by title;
or reject the Ordinance; or take such other action deemed appropriate.

 

5.       714 West C Street Lot Division - Bill Belknap

Jeff and Julie Bollinger are requesting a lot division for a 13,320 sq
ft parcel of land located at 714 West C Street and legally described as
Lot 3 Block 3 of the Highland View Addition to the City of Moscow.  The
Bollingers are requesting to divide the parcel into two separate lots,
the southern being 6,993 square feet and the northern being 6,327 square
feet as shown on the attached map. The southern lot will be accessed via
"C" Street and the northern lot will have property frontage on Residence
Street.  Both proposed lots are in the Medium-Density Residential (R-3)
Zone and will meet all applicable zoning requirements, exceeding the
6,000 sq ft minimum lot area for single-family use and satisfying the
sixty foot (60') minimum lot width.  Reviewed by the Public
Works/Finance Committee on May 26, 2009.

 

ACTION:  Approve the lot division; or deny the lot division; or take
such other action deemed appropriate.

 

6.       Downtown Parking Revisions - Les MacDonald

In June 2008, the City Council received a report on the Transportation
Commission's recommendations regarding potential modifications to the
public parking system in the Central Business District.  Based upon that
report, the Council requested that Staff develop each of the 27
recommendations and bring them back to the Council for consideration.
Staff and the subsequently formed Downtown Parking Implementation
Committee have been steadily working through the recommendations and
have reached a point where the first bundle can be presented to the
Council for a decision about further action.  A detailed review of the
Committee's work and suggestions will be provided at the Council
meeting.  This topic was presented to the Public Works/Finance Committee
on May 26, 2009.  The Committee requested that a Public Information
Workshop be scheduled for June 9th in order to provide an opportunity
for interested parties to learn about the proposed changes and have
their questions answered.  The parking plan will then be included on the
Council agenda for June 15th with the intent of taking public input
prior to the Council determining how it would like to proceed with the
proposal.  

 

ACTION:   Discuss the Downtown Parking Implementation Committee
Recommendations - Phase 1, concur with Public Works/Finance Committee
recommendation to hold a public information workshop, and schedule a
public input agenda item for an upcoming Council meeting; or take such
other action deemed appropriate.

 

7.       Proposed Resolution for Legal Representation Related to City
Business - Gary J. Riedner

Recent events resulted in a review of the current Resolution No. 83-20
regarding legal representation for elected officials and City employees
who are the subject of litigation.  The current policy does not cover
those elected officials or employees who are subject to pre-litigation
activities, legal claims, or civil legal actions which are not covered
by City sponsored insurance or other related programs meant to provide
appropriate coverage for them.  Attached is a draft Resolution regarding
those matters.  The draft resolution was discussed by the Administrative
Committee on May 26, 2009.

 

ACTION:  Adopt the Resolution or direct staff as deemed appropriate.

 

REPORTS:

Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions

            Mayor

 

EXECUTIVE SESSION - Pursuant to Idaho Code Section 67-2345(1)(c)

 

 

 

 

 

 

 

 

Stephanie Kalasz, CMC

Moscow City Clerk

 

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