[Vision2020] Moscow City Council Committee Agendas for Monday

Fri Apr 10 08:46:28 PDT 2009

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, April 13, 2009
3:00 p.m. - 4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes March 23, 2009 - Stephanie Kalasz

2.      Proposed Alcohol Catering Permit Policy - Stephanie Kalasz/Randy
Fife

In order to make the catering permit process clearer, staff has drafted
a proposed policy for issuance of catering permits based on City and
Idaho State Code and recent opinions from Lt. Bob Clements, Manager,
Idaho State Police Alcohol Beverage Control Bureau.  It is being brought
to Committee for consideration.

ACTION:  Recommend approval of the policy with or without changes or
take such other action deemed appropriate.

3.      Alcohol Request for Rendezvous in the Park - Dwight Curtis 

In accordance with Moscow City Code 5-13-4(B), Rendezvous in the Park
has requested that the Council pass a Resolution allowing them to have a
beer garden catered by a licensed vendor in East City Park for
Rendezvous in the Park on July 16, 17, and 18, 2009, from 5:00 p.m. to
10:00 p.m.  There will be food vendors, live music, and other activities
at the event.  As was approved in 2008, the entire fenced off area will
be designated as the beer garden to allow families to be together to
watch the music festivities.  

ACTION:  Recommend approval of the Resolution; or recommend denial of
the Resolution; or take such other action deemed appropriate.

4.      Request by Moscow Renaissance Fair to name the East City Park
stage: "The Peter Basoa Stage" - Dwight Curtis

The Moscow Renaissance Fair is requesting the City officially name the
stage located in East City Park, "The Peter Basoa Stage." This is in
recognition of all the years of effort Mr. Peter Basoa worked with the
Moscow Renaissance Fair, including construction of the stage in East
City Park. The stage was constructed and paid for by the Renaissance
Fair and donated to the City of Moscow.  If the new stage name is
approved by the City Council, organizers plan to dedicate the stage at
the 36th annual Renaissance Fair on the May 2 and 3rd of this year. An
approved plaque will be affixed to the stage facility at a later date.
The Parks and Recreation Commission reviewed this request and recommends
approval. Staff is supportive of this request.

ACTION:  Recommend approval of naming the East City Park stage "The
Peter Basoa Stage" or take such other action deemed appropriate.

5.      Resolution to Adopt "Red Flag Rule" Policy - Don Palmer/Randy
Fife

To help combat identity theft, Congress enacted sections 114 and 315 of
the Fair and Accurate Credit Transaction Act of 2003 (FACTA).  These
final rules and guidelines became effective January 1, 2008 with
mandatory compliance by November 1, 2008 (The FTC has extended
enforcement of the deadline to May 1, 2009).   This Resolution will
provide an identity theft prevention program consistent with the
national requirement and federal mandate.

ACTION:  Recommend approval of the Resolution in compliance with federal
mandate or take other such action as deemed appropriate.

6.      CGI/NLC Video Agreement Proposal - Jen Pfiffner

CGI Communications, Inc. has entered into a partnership with the NLC US
Conference of Mayors to launch the technology that CGI has developed for
Streaming Video applications on the internet.  As a result of this
partnership, the City of Moscow has been presented with the opportunity
to receive a fully produced, no cost Community Video Showcase program
for the website.  The program would be customized for the City of Moscow
to show the best of what the City has to offer to residents, visitors
and business community.  Videos may also be used on PEG Channel 13 and
DVDs as needed.  The City retains all rights to the videos from date of
production.  Program costs are covered by sponsorships from local
businesses with no fiscal impact for the City.  The agreement requires a
three year commitment to posting the videos on the web.  Examples of
Cities using the program include www.cityoflewiston.org,
www.cityofeasley.com and www.cityofbradenton.com.  Included for
additional information is a CGI provided summary, agreement and letter
required for participation as well as the CGI's sponsorship policy.

ACTION:  Recommend approval of participation in CGI Community Video
Program or take such other action deemed appropriate.

7.      Fee Resolution Relating to Public Records Requests - Randy Fife

It has been the practice of the City for many years now, per Idaho Code
Section 9-338(8)(a), to charge for labor when public records requests
involve more than one-hundred copies or where the request involves more
than two hours of staff time (including research and/or redacting
non-public information and attorney's review of such records for
compliance with the Idaho Public Records Act).  However, this fee has
been inadvertently left out of the Fee Resolution.  The fee allows
Moscow taxpayers to be reimbursed for staff time spent on large public
record requests.  This would amend the Fee Resolution to include the
labor fee involved with public records.

ACTION:  Recommend approval of the Resolution; or recommend denial of
the Resolution; or take such other action deemed appropriate.

8.      JAG - Police Department Grant - Alisa Stone/David Duke

This grant opportunity has been authorized under the American Recovery
and Reinvestment Act of 2009.  JAG funded projects are focused on
improving the effectiveness and efficiency of criminal justice systems,
processes, procedures.  Eligible applicants are limited to the units of
local government appearing on the Recovery Act JAG allocation list.  The
City of Moscow has been allocated $23,703, however; a grant application
must be submitted by May 18, 2009, in order to qualify.  The formula for
allocation is calculated by the Bureau of Justice Assistance (BJA) and
is based on each state's crime expenditures and also calculates direct
allocations for local governments in each state, based on their share of
the total violent crime reported within the State.  Local governments
entitled to at least $10,000 awards are invited to apply directly to BJA
for Local JAG Grants.  A unit of local government may use up to 10
percent of the award for costs associated with administering JAG funds.
The City of Moscow Police Department and the Grants Coordinator will
jointly act as the fiscal agent with oversight from the Finance Director
in meeting the required administrative responsibilities.  No local
matching funds are required.  

ACTION:  Recommend approval to prepare, post for governing body and
public review and comment a grant application to the U.S. Department of
Justice, for the $23,703 allocation designated to the City of Moscow by
the BJA, or take such other action deemed appropriate.

Reports

LEDC Status - Gary J. Riedner

Public Records Requests - Randy Fife

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration and Virtual/No Impact Businesses

Flu Plan Presentation (5/4)

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, April 13, 2009
4:00 p.m. - 6:00 p.m.

CITY HALL COUNCIL CHAMBERS 

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of March 23, 2009 - Stephanie Kalasz

2.      Disbursement Report for March 2009 - Don Palmer

3.      Quarterly Financial Report - Don Palmer

4.      N. Jackson Street Parking Lot Dumpsters - Les MacDonald/Don
Palmer

Staff was approached about the concept of reducing the number of trash
dumpsters located in the alley north of Third Street between Main Street
and Jackson Street.   Jon Kimberling of Kimberling Insurance has been
working with neighboring businesses about the concept of creating one
dumpster location in the North Jackson Street Parking Lot which would
serve most businesses that border the alley and front Main Street.  The
proposal includes the use of one public parking stall and the triangular
area next to it for an enclosed space to house one four yard trash
dumpster and a cardboard recycling dumpster.  Staff developed a
preliminary sketch of the proposed configuration which will be shown at
the Committee meeting.  Mr. Kimberling has worked with the LSI
representatives to ascertain that a four yard dumpster serviced four
times per week should provide the businesses sufficient capacity without
a significant change in the service rate.  Before the concept proposed
by Mr. Kimberling can advance, Staff recommended that the City Council
be approached about the concept and the proposed use of an existing
parking space for this purpose.  If the Council finds the concept
acceptable, Staff will continue to work with Mr. Kimberling to determine
the details of the proposal and potential costs involved.

ACTION:  Review the proposed concept and forward a recommendation
regarding its pursuit to the City Council or take other action deemed
appropriate.

5.      JAG - Police Department Grant - Alisa Stone/David Duke

This grant opportunity has been authorized under the American Recovery
and Reinvestment Act of 2009.  JAG funded projects are focused on
improving the effectiveness and efficiency of criminal justice systems,
processes, procedures.  Eligible applicants are limited to the units of
local government appearing on the Recovery Act JAG allocation list.  The
City of Moscow has been allocated $23,703, however; a grant application
must be submitted by May 18, 2009, in order to qualify.  The formula for
allocation is calculated by the Bureau of Justice Assistance (BJA) and
is based on each state's crime expenditures and also calculates direct
allocations for local governments in each state, based on their share of
the total violent crime reported within the State.  Local governments
entitled to at least $10,000 awards are invited to apply directly to BJA
for Local JAG Grants.  A unit of local government may use up to 10
percent of the award for costs associated with administering JAG funds.
The City of Moscow Police Department and the Grants Coordinator will
jointly act as the fiscal agent with oversight from the Finance Director
in meeting the required administrative responsibilities.  No local
matching funds are required.  

ACTION:  Recommend approval to prepare, post for governing body and
public review and comment a grant application to the U.S. Department of
Justice, for the $23,703 allocation designated to the City of Moscow by
the BJA, or take such other action deemed appropriate.

6.      2009 Farmers' Market Promotion Program Grant - Alisa
Stone/Kathleen Burns

AMS has announced funding of approximately $5 million in competitive
grant funds for FY 2009 to increase domestic consumption of agricultural
commodities by expanding direct producer-to-consumer market
opportunities.  The maximum award is $100,000 and no matching funds are
required.  The Moscow Farmer's Market application will be geared toward
several of the eligible grant uses.  Grant applications are due April
27, 2009.  If awarded, funding would be available in October 2009.

ACTION:  Recommend approval to submit a grant application to the US
Department of Agriculture, Agricultural Marketing Service (AMS) 2009
Farmers' Market Promotion Program for the Moscow Farmers Market or take
other such action as deemed appropriate.

7.      Airport Fire Flow Agreement Amendment - Gary J. Riedner

The "Pullman-Moscow Regional Airport Interlocal Contribution Agreement
with the Port of Whitman County, a Municipal Corporation of the State of
Washington" needed to be amended to remove a sentence that was
objectionable to the Port of Whitman County Board.  The amended
Agreement is presented for the Mayor's signature and has been approved
by the City Attorney.  Additionally, the "Pullman-Moscow Regional
Agreement Relating to the Funding of the Airport Fire Flow Project" and
an "Addendum to Pullman-Moscow Regional Airport Agreement Relating to
the Funding of the Airport Fire Flow Project" needed to be amended due
to the withdrawal of the University of Idaho from the Pullman-Moscow
Regional Airport.  These two new agreements are also presented for the
Mayor's signature and have been approved by the City Attorney.

ACTION:  Recommend approval of the Mayor signing the amended Agreements
or take such other action deemed appropriate.

Reports

LEDC Status - Gary J. Riedner

Future Agenda Items

First Street Traffic Report - Les MacDonald

Landlord-Tenant Billing for Utilities - Don Palmer

GHG Emissions, Baseline and Target Setting (5/11) - Heather Smith

6th Street Parking Plan (4/27) - Les MacDonald

Snow Removal Task Force (5/11) - Dwight Curtis

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

Stephanie Kalasz, CMC

Moscow City Clerk

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