[Vision2020] Moscow City Council and Council/Urban Renewal Agency Workshop Agendas

Stephanie Kalasz skalasz at ci.moscow.id.us
Fri Sep 14 16:14:43 PDT 2007





Monday, September 17, 2007                                                                                                                   7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's meeting.  We appreciate and encourage public participation.  For regular agenda items, an opportunity for public comment is sometimes provided after the staff report.  However, the formality of procedures varies with the purpose and subject of the agenda item; therefore, the Mayor may exercise discretion in deciding when to allow public comment during the course of the proceedings and limitations will be placed on the time allowed for comments.  Citizens wishing to comment on business which is not on the agenda will be provided the opportunity to do so as item number 4.  If you plan to address the Council, you will find a list of "Tips for Addressing the Council" on the table outside the City Council Chambers.  Thank you for your interest in City government.


RENEWING OUR FOCUS - At each meeting, one City Council member will present an example of patriotism, humanitarianism, community spirit, or other inspirational message.  Contact a Council-member with examples to share at future meetings.


1.       Consent Agenda:  Any item will be removed from the consent agenda at the request of any member of the Council and that item will be considered separately later.  Approval by roll call vote.


A.     Approval of Minutes of September 4, 2007 - Stephanie Kalasz


B.     Disbursement Report for August 2007 - Don Palmer

The Public Works Finance Committee reviewed the accounts payable for August 2007 and recommend approval of the following:






HUD Reserve


Parks & Rec


1912 Center




Water Fund


Sewer Fund




Fleet Mgmt Fund


Water Capital


Sewer Capital Projects


Capital Projects


LID Construction


Hamilton P&R


Bond & Interest


LID Special Assessment


LID Guaranty





C.     2008 Path Project Design Services Contract - Les MacDonald

Staff has solicited engineering services from the firm Riedesel & Associates, Inc. of Lewiston, ID. to complete the design of the Sweet Avenue to Blaine Street pathway. This project is programmed for construction in 2008 with design tasks to be completed by July of 2008. Riedesel performed a similar task for the City of Moscow in 2006 and successfully met the condensed timelines given them. Report was given to Public Works Committee on August 27, 2007.  Reviewed by the Public Works/Finance Committee on August 27, 2007.


ACTION:  Approve contract.


D.     Blevins Lot Consolidation - Bill Belknap

Barry and Denise Blevins own three adjacent properties at 812 N. Almon St. and wish to adjust the lot lines such that all interior lot lines are eliminated. The adjustment would assist in clearing up potential future title issues with the subject property due to its fragmented nature. The property is located in the Multi-Family Residential (R-4) Zoning District that has a minimum lot size of 5,000 sq. ft. The new lot would exceed the minimum min. lot size and all existing structures would meet min. setbacks of the R-4 District. Upon initial review the Engineering Division recommended that the applicant dedicate a five (5') ft. wide public utility easement along the frontage of N. Almon St. to accommodate future Right-of-Way expansion.  Upon further review the Engineering Division has determined that the easement is unnecessary and has no conditions of approval to recommend.  Reviewed by the Public Works/Finance Committee on August 13 and September 10, 2007.


ACTION:  Approve lot consolidation.


E.      Community Transportation Enhancement Grant - Alisa Stone

The Idaho Transportation Department (ITD) is planning improvements to a portion of State Highway 8, approximately 0.31 miles east of the intersection of U.S. Highway 95 and State Highway 8 in Moscow, Idaho, between Veatch Street and White Place beginning at milepost 2.45 and ending at milepost 2.77.  The project will consist of a full depth reconstruction of the entire roadway to accommodate a 3-lane facility consisting of two through lanes with a continuous two-way center left turn lane.  Curb and gutter will be constructed on both sides of the highway and the City of Moscow has budgeted funds to install sidewalks on the north side of the highway traveling east west to Troy.  This grant application is requesting funding to place trees, landscaping material and an irrigation system parallel to the sidewalk from Veatch Street to White Place.  Total project costs are estimated at approximately $20,000 including 10 percent local match in City Parks and Recreation and Water Department labor and installation of a water meter.  Reviewed by the Public Works/Finance Committee on September 10, 2007.


ACTION:  Approve grant application.


F.      N. Main Water Main Project Design Services Contract - Les MacDonald

The Idaho Transportation Department (ITD) will be reconstructing and resurfacing a portion of US95 (Main Street) between A Street and Rodeo Drive during the summer of 2008.  As part of the ITD work the City will be installing new waterlines at two locations.  In order for the construction to occur the design work must be completed in time for ITD to include it within their bid package.  Due to current workloads on the Engineering Staff it has been determined that a consultant is needed to complete the design phase in a timely manner.  Staff has negotiated a draft scope of work and budget for these engineering design services with Terragraphics of Moscow.  The attached scope and budget are in draft form and are currently being revised to address some remaining issues, but will provide a general idea of the work to be complete and approximate budget.  The final version of the scope and budget will be included in the design services contract when presented to the full Council. Reviewed by the Public Works/Finance Committee on September 10, 2007.


ACTION:  Approve Design Services Contract.


G.     Safe Routes to School UI Agreement - Alisa Stone

The University of Idaho and the City of Moscow jointly applied for a SR2S grant and were awarded $113,750.  The City was awarded $100,000 for infrastructure improvements for sidewalks on Cleveland Street and an asphalt path on D Street from the cross walk at the Moscow Junior High School to the Eggan Youth Center.  The U of I was awarded $13,750 to perform the non-infrastructure activities of "Education and Encouragement" of the program at Lena Whitmore Elementary.  The City is the fiscal agent for the grant project and therefore must execute an agreement with the U of I for their portion of the grant activities. Reviewed by the Administrative Committee on September 10, 2007.


ACTION:  Approve Agreement.


H.     Moscow Volunteer Fire Department Health and Welfare Grant for Emergency Response Vehicle - Alisa Stone/Ed Button

The Moscow Volunteer Fire Department, on behalf of the Ambulance Company, has received grant approval to purchase a paramedic response vehicle. The grant award for the vehicle is $40,890 which includes EMS radio equipment.  Idaho Code 56-101B requires the supporting municipality to hold title to the vehicle.   In order for the City to do so we must also follow Idaho Code 67-2806 for Procuring Services and Personal Property and obtain three vendor quotes meeting the vehicle specifications prior to purchase.  Reviewed by the Administrative Committee on September 10, 2007.


ACTION:  Approve grand acceptance.


I.        Custodial Contract Bid Award - Roger Blanchard

Three proposals were received for professional janitorial services for City buildings including City Hall, the Police Station, the Paul Mann Building, the Youth Center, Fire Station #3 and the Hamilton Indoor Recreation Center.  ServiceMaster submitted the low first year proposal of $71,702.40 annually.  American Building Maintenance and Western Building Maintenance proposed $87,868.20 and $89,373.84, respectively. Proposals were submitted for a three-year period ending September 30, 2010.  All three proposals fell within the budgeted amounts for janitorial services for fiscal 2008.  ServiceMaster's annual price is to remain the same in all three service years.  The contract period is to commence on October 1, 2007.  Reviewed by the Administrative Committee on September 10, 2007.


ACTION:  Approve award of custodial contract to ServiceMaster.


J.       Documentation Requirements to Access Federal Transit Administration (FTA) Funding for the FY 2007 FTA Section 5309 Bus & Bus Facilities Program Funds - Alisa Stone

FTA's documentation requirements have been updated since we began the process of approval.  Two additional documents are now required in order to complete the process to access their system in order to move forward with the grant award.  The additional forms are the "Designation of Signature of Authority for the Electronic Award and Management Process (TEAM)" and a Resolution delegating authority to specific positions, on behalf of the City to submit, access, and approve within the FTA system.  Reviewed by the Administrative Committee on September 10, 2007.


ACTION:  Approve Designation of Signature of Authority for the Electronic Award and Management Process (TEAM) form and accompanying Resolution.


2.       Mayor's Appointments - Mayor Chaney


3.       Council Election - Bill Lambert, Council President


ACTION:  Elect Council Vice President.


4.       Public Comment and Mayor's Response Period (limit 15 minutes)  - For members of the Public to speak to the Council regarding matters NOT on the Agenda and not currently pending before the Planning and Zoning Commission or Board of Adjustment, please state your name and address for the record and limit remarks to three minutes.  Mayor will respond to comments from previous meeting.


5.       Moscow Urban Renewal Agency Potential Project Eligibility Study and Resolution - Gary J. Riedner

On April 24, 2007, the Moscow Urban Renewal Agency retained Harlan Mann to conduct an Eligibility Study pursuant to Idaho Code 50-2008.  Attached is the "Greater Downtown Moscow Area Urban Renewal Eligibility Report" authored by Mr. Mann and dated August 7, 2007, including the referenced map of the proposed area.  Mr. Mann presented the report and explanation to the Urban Renewal Agency on August 30, 2007.  After the presentation, the URA Board of Commissioners voted to accept the findings contained in the report and adopted a Resolution authorizing the Chair of the Board of Commissioners to forward the report to the City Council.  If, subsequent to the presentation and discussion, the City Council accepts the report and determines that the Greater Moscow Downtown Area is eligible as an urban renewal area and justifying the area as appropriate for an urban renewal project as defined by Idaho Code §§ 50-2018(9) and 50-2903(8), then the City Council may, by resolution, direct the URA to commence and complete preparation of an urban renewal plan, including proposing the boundaries thereof. Upon receipt of the Council resolution, the Urban Renewal Agency will begin the process to propose district boundaries and for preparation of a plan for review and approval by City Council as directed by Idaho Code.


ACTION:  After the presentation by Harlan Mann, accept the report and findings and adopt the attached resolution and provide further direction, or take such other action deemed appropriate.


6.       Public Hearing - Proposed Zoning Code Amendment to Define Affected Person; Clarifying Type I and Type II Hearings; and Establishing Procedures Related to Appeals - Randy Fife

The purpose of the Ordinance is to clarify and standardize procedures in several areas which have been subject to more scrutiny in the last few years and to establish procedures and standards so that there is more predictability and consistency in the Zoning Code in matters related to appeals of land use decisions.  The proposed Ordinance clarifies appeals from a determination made by the Zoning Administrator on matters of interpretation and enforcement of the Zoning Code.  The proposal also makes consistent language related to Type II Quasi-Judicial hearings and defines the term "affected person" in order to establish who has legal standing to file a land use appeal with the Board of Adjustment and/or the City Council.  Planning and Zoning Commission considered a proposed Ordinance at a public hearing held on July 25, 2007 and recommended approval on August 8, 2007.  Reviewed by the Administrative Committee on August 27, 2007.


ACTION:  Approve the Ordinance under suspension of the rules requiring three complete and separate readings and that it be read and published by title only; or consider the Ordinance on first reading; or reject the Ordinance; or take such other action deemed appropriate.


7.       Appeal of Decision to grant a Special Use Permit at 1021 Harold Street for the Operation of the Rotary Pavilion Ice Rink at the Latah County Fairgrounds - Anne Clapperton

Rotary Club of Moscow, on behalf of the Rotary Veterans Memorial Pavilion, Inc. (RVMP), applied for a Special Use Permit to allow the operation of the Palouse Ice Rink upon the Latah County Fairgrounds.  The application requested that the approval for the use be concurrent with the land lease Rotary has with Latah County and that hours for broadcast music and playing or practicing hockey and/or broomball be extended to 7:00am to 10:00pm daily from prior conditions to limit such uses to the hours of 9:00am to 9:00pm daily.  A concurrent Variance application was also submitted in order to waive the Zoning Code requirement that the parking lot be paved.  The Board of Adjustment heard the applications on Tuesday, August 21, 2007 at which time the Variance application was approved with three (3) conditions and the Special Use Permit was approved with four (4) conditions.  An appeal of the Board of Adjustment's decision on the Special Use Permit was filed on August 31, 2007.


ACTION:  After considering the record and the reasons for the appeal, the Council shall take one or more of the following actions:  sustain the Decision in whole or in part; reverse the Decision in whole or in part; and/or remand the Decision with comments and/or instructions for considering additional material information where a preponderance of the evidence shows there is new material information which was not available at the time of the final decision and that it is in the public interest to develop such information.


8.       Proposed Zoning Code Amendment Related to the Definition of Family; Creating the Definition of "Residential Rental Unit"; and Amending Regulations Related to Boarding Houses, Bed and Breakfast Inns and Residential Rental Units - Anne Clapperton/Randy Fife

The proposed Ordinance amends the definition of "family" found in the current Moscow City Zoning Code.  Among other things, it reduces the number of people who can live together as a single family unit from six (6) to four (4); it defines with more precision what constitutes "living together as a single family unit" and creates a category for people who are living together as a single family unit but who are not married or related to all others.  Additionally, the proposed Ordinance creates a "residential rental unit" which allows five (5) or six (6) people to live together as a single family unit upon the issuance of a Conditional Use Permit in FR, SR, R-1, R-2, and R-3 and allows a residential rental unit by right in AF, R-4, RO, NB, CB, GB and MB.  A residential unit is not allowed in the RTO or I Zoning Districts. The attached draft Ordinance has been prepared pursuant to direction given by City Council.  The Planning and Zoning Commission considered the matter on July 11, 2007.  Subsequent to the first Planning and Zoning consideration, a public hearing was held on August 8, 2007 after which the Commission recommended approval of the Ordinance.  Reviewed by the Administrative Committee on August 27, 2007 and Council on September 4, 2007.


ACTION:  Approve the Ordinance under suspension of the rules requiring three complete and separate readings and that it be read and published by title only; or consider the Ordinance on second reading; or reject the Ordinance; or take such other action deemed appropriate.  




Comprehensive Plan Update - Bill Belknap

            Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions



EXECUTIVE SESSION - Pursuant to Idaho Code Section 67-2345(1) 










September 18, 2007    City Council Chambers, 206 E. Third Street, Moscow, ID    7:00 a.m.


The City's planning consultant, Kendig Keast Collaborative, will be in town for a visit to discuss the potential urban renewal project.  During their visit they will be meeting with various community groups and organizations.


This workshop is for the Council, Urban Renewal Agency and Kendig Keast to discuss the project.


** NOTICE: Individuals attending the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk, at (208) 883-7015, TDD 883-7019, as soon as possible so that arrangements may be made.


Stephanie Kalasz

Moscow City Clerk


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