[Vision2020] Moscow Committee Agendas for 5-8-06

Fri May 5 17:01:54 PDT 2006

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, May 8, 2006                                                                                                         3:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor

1.      Approval of Minutes of April 24, 2006 - Stephanie Kalasz

2.   Disbursement Report for April 2006 - Don Palmer

3.   Anderson Lot Division 705 E. 8th St. - Andrew Ackerman

Don and Jill Anderson have filed for a lot division to create a 9,236 sq. ft. acre lot from the existing ½ acre parcel of land at 705 E. 8th Street. The property is zoned Medium Density Residential (R-3) Zoning District. The lot division proposal meets code requirements for lot size, lot width and access for both of the newly proposed lot configurations. Additionally, the lot can easily be served by existing city sewer and water. A recommendation of approval by the committee would allow for scheduling for the May 15th, 2006 Council agenda.

      ACTION:  Recommend approval of the lot division; or recommend denial of the lot division; or take such other action deemed appropriate.

4.   Vettrus Lot Line Adjustment 763/775 Indian Hills Drive - Andrew Ackerman

Dean Vettrus has filed for a lot consolidation (lot adjustment) to create a single approx. 12,320 sq. ft. lot from the existing two platted parcels of land (lots 8 & 9, Blk 1, Indian Hills 7th). The property is zoned Low Density Single-Family Residential (R-1) Zoning District. The lot consolidation proposal meets code requirements for lot size, lot width and access for the proposed lot configuration. A recommendation of approval by the committee would allow for scheduling for the May 15th, 2006 Council agenda. Engineering has reviewed the request and have recommended one condition related to future development of the lot.

      ACTION:  Recommend approval of the lot line adjustment; or recommend denial of the lot line adjustment; or take such other action deemed appropriate.

5.   Business Travel and Reimbursement Guidelines - Don Palmer

Staff is recommending that the City's current business travel and reimbursement guidelines need to be further defined and updated.  The guidelines are intended to provide a framework for employees, volunteers and appointed officials whose travel, meals, and meeting costs are reimbursed.  Attached is a memorandum that outlines Moscow's current per diem rate, those of other communities, State, Agencies and the University of Idaho and the proposed change.  The attached Business Travel and Reimbursement Guidelines document is Staff's recommendation to clarify the current travel policy and outlines specific reimbursement procedures, rental car insurance issues, pay advances, transportation options, lodging needs and other procedures that provide a framework for employees to receive cost recovery from their true cost of travel.  

ACTION:  Recommend approval of the Business Travel and Reimbursement Guidelines and per diem update with or with out changes; or recommend denial of the guidelines and/or update; or take such other action deemed appropriate.

Future Agenda Items

Cost of Development - Average Cost of Adding Personnel (Impact Fee Discussion)

Waste Management Concerns Regarding Petroleum Price Increase or Adjustment in their Contract - Don Palmer

NOTICE:  Individuals attending the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk, at (208) 883-7015, as soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, May 8, 2006                                                                                                           4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes of April 24, 2006 - Stephanie Kalasz  

2.      Chamber of Commerce Quarterly Report - Paul Kimmell

Paul Kimmell will present the Chamber quarterly report as per the memorandum of understanding with the City.

            ACTION:  Accept report.

3.      Credenda/Agenda Magazine's Request for Beer/Wine Gardens in Friendship Square for Credenda/Agenda Trinity Fest - Gary J. Riedner

In accordance with Moscow City Code 5-13-4(B), Credenda/Agenda Magazine has requested that the Council pass a resolution allowing them to have a beer garden by Patty's Kitchen and beer and wine garden by Camas Winery in Friendship Square for Trinity Fest on August 8 from 5 p.m. to 10 p.m.  There will be food vendors, live music, a blowup kid's jungle gym and other activities at the event.  They have already received a permit to close a portion of Main Street from 3rd Street to 5th Street for the event.

ACTION:  Receive request and direct staff accordingly.

4.      Draft Subdivision Code - Joel Plaskon

In 2002, the City received a lot division proposal for infill development in the R-3 Zoning District which generated concerns from neighbors about change to the character of the neighborhood and about the City's lot division requirements and procedures.  Subsequently, the City began providing notice of lot divisions in a manner more consistent with notice for public hearings and, due to an acknowledged need to improve the Subdivision Code, began working on amendments to the City Code relative to both lot divisions and subdivisions.  Staff is now presenting the most recent version to provide opportunity for the Committee to become familiar with it and related issues.  Staff would like to advertise the current version or a closely related version of the draft to the local development community (it is on the City website) and have a public input session in front of the Planning and Zoning Commission, prior to scheduling the necessary public hearings for formal consideration.

ACTION:  Recommend referring the draft Subdivision Code to the Planning and Zoning Commission with or without changes or take such other action deemed appropriate.

5.   Salary Survey Consultant - Leslie Moss / Gary J. Riedner

In order for the City to remain competitive in recruiting and retaining employees, the City committed to conducting a salary and benefits survey at least every four years.  Funds were budgeted in Human Resources to retain a consultant to conduct a survey in 2006.  Requests for Proposals (RFP) were sent to sixteen consultants on March 8, 2006.  Three proposals were submitted all of which met the requirements of the RFP.  The proposal from Jan Mason Rauk to conduct the study for $7,500.00 is the only proposal within the budgeted amount of $9,000.00.

ACTION:  Recommend awarding contract in the amount of $7,500 to Jan Mason Rauk or take such other action deemed appropriate

REPORTS:

Police Compensation and Benefits - Gary J. Riedner

Future Agenda Items

Salvaging at Landfill Discussion - Gary J. Riedner

Bicycle Advisory Commission Ordinance - Randy Fife

Living Wage Discussion (May 22) - Gary J. Riedner

Process Issues (May 22) - Gary J. Riedner

NOTICE:  Individuals attending the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk, at (208) 883-7015, as soon as possible so that arrangements may be made.

Stephanie Kalasz

Moscow City Clerk

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