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Fri Apr 2 09:11:39 PDT 2010

AGENDA

MOSCOW CITY COUNCIL

REGULAR MEETING

Monday, April 5, 2010
7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's
meeting.  We appreciate and encourage public participation.  For regular
agenda items, an opportunity for public comment is sometimes provided
after the staff report.  However, the formality of procedures varies
with the purpose and subject of the agenda item; therefore, the Mayor
may exercise discretion in deciding when to allow public comment during
the course of the proceedings and limitations may be placed on the time
allowed for comments.  Citizens wishing to comment on business that is
not on the agenda will be provided the opportunity to do so as item
number 3.  If you plan to address the Council, you will find a list of
"Tips for Addressing the Council" in the door pocket outside the City
Council Chambers.  Thank you for your interest in City government.

RENEWING OUR FOCUS - At each meeting, we may highlight good deeds, good
news, and the people and activities that inspire us and make our
community great.  Contact a Council-member with examples to share at
future meetings.

OUR PLASTIC FOOTPRINT DAY PROCLAMATION - Mayor Chaney

1.       Consent Agenda:  Any item will be removed from the consent
agenda at the request of any member of the Council and that item will be
considered separately later.  Approval by roll call vote.

A.     Approval of Minutes of March 15, 2010 - Laurie Lewis

B.     Farmers' Market Lease with Moscow Chamber of Commerce - Kathleen
Burns

The attached lease agreement is between the City and the Moscow Chamber
of Commerce for a storage space for equipment storage during the
Farmers' Market season.  This storage space allows equipment to be kept
on-site and alleviates the need to use a City vehicle to transport to
and from the Farmers' Market from City Hall.  This was reviewed by the
Administrative Committee on March 22, 2010.

ACTION:  Approve the Lease Agreement.

C.     USDA Farmers' Market Promotion Program Grant Application - Alisa
Stone/Kathleen Burns

USDA has announced the second round of funding for the Farmers' Market
Promotion Program (FMPP).  The City received an FY2009 award in the
amount of $34,784.  The Arts Director has requested to apply for
additional funding to continue upgrading market operations, addressing
market growth issues, and further implementation of nutritional
programs.  It has been recommended that the City apply for a maximum
award of $100,000 as the size of the Moscow market justifies a request
of this size.  Staff anticipates the grant funding request not to exceed
$100,000.  This program does not require a local match; however, the
Arts Director and the Market Manager's management of the grants tasks
will be included as in-kind services in the application.  The Arts
Director is currently working with local partners to provide services
the grant funding would cover.  This was reviewed by the Administrative
Committee on March 22, 2010.

ACTION:  Approve submittal of a grant application to the USDA Farmers
Market Promotion Program not to exceed $100,000.         

D.     Annual Weed Spraying Agreement - Les MacDonald

Annual Street Department weed spraying program on City right-of ways.
Spraying noxious weeds, street cracks, curb edge cracks and bare grown
weed control around dead end barricades, guard rails, bridges and fire
hydrants. Shull Brothers has completed the weed spraying services for
several years and has a good working relationship with the Street
Department and the public.  This was reviewed by the Administrative
Committee on March 22, 2010.

ACTION:  Approve the Weed Spraying Agreement.

E.      Human Rights Commission Budget Request - Dan Weaver

City Council approved a budget for the Human Rights Commission in FY
2010 which authorizes funds for activities.  One of the major HRC
functions is the Finding the Center human rights conference.  The HRC
has determined that the Finding the Center conference will not take
place in FY2010 and wishes to reallocate funding to other programs.
This was reviewed by the Public Works/Finance Committee on March 22,
2010.

ACTION:  Approve budget amendment request.

F.      Safe Routes to School FY2009 Bid Award - Les MacDonald

Bid opening was March 10th for this year's Safe Routes to School
Sidewalk improvement project.   The Base Bid of the project consists of
new sidewalk along the east side of Garfield Street from 1st to 'D' and
along the south side of 'B' Street for the one-half block east of
Garfield.  Alternate Bid Number One is for new sidewalk along the south
side of 'B' Street between Blaine and Grant; Alternate Bid Number Two is
for new sidewalk along the south side of 'B' Street between Grant and
Cleveland.  McCall's Classic Construction from Clarkston submitted the
low bid of $90,091.48 for the combination of the Base Bid plus Alternate
Numbers One and Two.  There were six bidders; a copy of the bid summary
is attached.  The Engineer's Estimate was $97,290.00.  The City received
an FY 2009 Idaho Safe Routes to School grant in the amount of $70,000 to
accomplish this work.  Staff is recommending that the City contribute
funding from this years sidewalk fund in the amount required to allow
the award of contract for the alternate bids plus the base bid plus a
ten per cent change order contingency.  The City contributed amount
would equal $29,100.63.   There is $50,000 budgeted this year in the
sidewalk fund.  This was reviewed by the Public Works/Finance Committee
on March 22, 2010.

ACTION:  Approve the award of the contract for both alternates plus the
base bid to McCall's Classic Construction and authorization for staff to
approve construction change orders not exceeding 10% of the contract
amount subject to Idaho Transportation Department concurrence of award -
a grant condition.

G.     North Polk LID Water Line Bid Award - Les MacDonald

On March 10th, the bid opening was held for the Local Improvement
District (L.I.D.) project to extend the North Polk Street water main to
north City limits.  The project consists of installing 904 feet of 12-

[inch diameter pipe, two fire hydrants, water services and miscellaneous
gate valves.  Germer Construction, Incorporated of Moscow submitted the
low bid of $109,926.75; there were seven bidders on the project.  The
Engineer's Estimate was $127,785.00.  The City is paying the cost to
oversize this main from an 8-inch pipe to a 12-inch.  Project funding is
being derived from a combination of L.I.D. assessment, North Polk Water
and Sewer District surplus monies and Water Department Developer
Participation.  The assessment amount given in the ordinance
establishing the district was $76,045; that assessment is now estimated
at $49,664.  There are six LID participants.  Connection to the new main
as well as connection fees will be the responsibility of the property
owners.  This was reviewed by the Public Works/Finance Committee on
March 22, 2010.

ACTION:  Approve the award of the contract to Germer Construction, Inc.
and authorize staff to approve construction change orders not exceeding
10% of the contract amount ($10,992.68).

H.     Safe Routes to School Grant Application FY2012 - Alisa
Stone/Kevin Lilly

A Letter of Intent for this project was submitted to the Idaho
Transportation Department in October 2009, and the final application due
March 31, 2010.  The maximum award amount for infrastructure is
$100,000.  The proposed project is on "D" Street from Adams to Monroe
Street and includes 1,030 linear feet of 5' sidewalks, 10 ADA compliant
pedestrian drops, and 600 square feet of modular retaining wall from 1
to 3 feet in height.  Existing curb will be retained other than to
install the pedestrian drops.  The project costs are estimated to be
$99,880 not including engineering and design which will be provided as
an in-kind match.  "D" Street is classified as a minor arterial and is
located on a major east-west route, is on a designated snow route, and
is within two miles from all existing schools in Moscow.   A majority of
this route is currently an undeveloped path next to the curb and is not
ADA compliant.  In the winter snow is plowed over these curbs which
leaves no where to walk but in the street.  If a sidewalk is installed
adjacent property owners will be responsible for snow removal from the
walks.  Completion of this project will provide a safe, handicap
accessible travel route to all children attending school in Moscow.  The
City has jointly applied for these grants with the Health, Physical
Education, Recreation, and Dance Department (HPERD) at the University of
Idaho (UI) for non-infrastructure funding to promote the Education,
Enforcement and Encouragement activities of this nationally developed
program.  The current UI request is for $25,384 for the FY2011/12
academic school year to write travel plans for seven (7) K-8th grade
schools in Moscow.  Cash match is not required for this grant program;
however engineering and design is not an eligible cost so the City
Engineer contributes this as in-kind services to the grant.  The total
combined application submitted to ITD under the Safe Routes to School
program will be for $125,342.  An additional request is included for
submittal of an I-STOP Mini-Application for $7,000 to receive
reimbursement funding for the cost to prepare, reproduce, and distribute
1,500 travel plans for seven (7) K-8th grade schools in Moscow.  This
was reviewed by the Public Works/Finance Committee on March 22, 2010.

ACTION:  Approve submittal of the final application for the FY2012 Safe
Routes to School grant funding in the amount of $125,342 to install
pedestrian drops and complete sidewalk connectivity on "D" Street from
Adams to Monroe and to develop travel plans for K-8th grade schools and
further approval to submit the FY2012 I-STOP Mini-Application for $7,000
for reimbursement of the expense to prepare, reproduce, and distribute
1,500 travel plans.

2.       Mayor's Appointments - Mayor Chaney

3.       Public Comment and Mayor's Response Period (limit 15 minutes)
- For members of the Public to speak to the Council regarding matters
NOT on the Agenda and not currently pending before the Planning and
Zoning Commission or Board of Adjustment, please state your name and
address for the record and limit remarks to three minutes.  Mayor will
respond to comments from previous meeting. 

4.       Citizen Commission Report - Tree Commission - Roger Blanchard

5.       Clearwater Resource, Conservation and Development Council
Report - Ree Brannon

6.       Moscow Police Department Presentation of Proposed Police
Station - Dan Weaver

In last year's goal setting, the Council requested that the Police
Department Staff explore options for a police station for the City only.
In fulfilling that Council request, staff is offering a proposal for a
new police facility.

ACTION:  Consider proposal and direct staff as deemed appropriate.

7.       Draft Ordinance Extending Farmers' Market Boundary Parking -
Kathleen Burns

Because of the continuing success of the Farmers' Market and in order to
efficiently utilize Farmers' Market parking to the advantage of the
vendors and customers, it is proposed that Farmers' Market parking be
extended to the south of the current allowed Farmers' Market parking.
This was reviewed by the Public Works/Finance Committee on February 22
and March 8, 2010.

ACTION:  Approve the Ordinance under suspension of the rules requiring
three complete and separate readings and that it be read by title and
published by summary; or consider the Ordinance on first reading and
that it be read by title; or reject the Ordinance; or take such other
action deemed appropriate.

8.       City Council Goals FY2011 - Gary J. Riedner

On March 22, 2010, the Moscow City Council and Mayor Chaney met in a
workshop setting to set Council goals for the FY2011 budget cycle.
Council goal setting is the initial step in preparation of the FY2011
City of Moscow municipal budget. These goals will be utilized by City
staff is developing departmental budgets and priorities for FY2011,
which will be submitted for City Council consideration in the City
budget workshop on July 19th and 20th, 2010.

ACTION:  Adopt draft goals or take such other action deemed appropriate.

9.       Set Public Hearing Date for Appropriations Ordinance - Gary J.
Riedner

Per Idaho Code 63-802A, the City is required to notify the county clerk
by April 30, of the date, time and place of its budget hearing for the
upcoming fiscal year.  The date for the hearing is being set at this
time so the City Clerk can notify the County Clerk.

ACTION:  Set Appropriations Ordinance public hearing date for August 16,
2010.

REPORTS:

Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions 

Mayor

Stephanie Kalasz, CMC

City Clerk

City of Moscow

206 E. 3rd Street

Moscow  ID   83843

(208) 883-7015

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