[Vision2020] Moscow City Council Monday Agenda

[Stephanie Kalasz]

AGENDA

MOSCOW CITY COUNCIL


REGULAR MEETING


Monday, November 2, 2009
7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's
meeting.  We appreciate and encourage public participation.  For regular
agenda items, an opportunity for public comment is sometimes provided
after the staff report.  However, the formality of procedures varies
with the purpose and subject of the agenda item; therefore, the Mayor
may exercise discretion in deciding when to allow public comment during
the course of the proceedings and limitations may be placed on the time
allowed for comments.  Citizens wishing to comment on business that is
not on the agenda will be provided the opportunity to do so as item
number 3.  If you plan to address the Council, you will find a list of
"Tips for Addressing the Council" in the door pocket outside the City
Council Chambers.  Thank you for your interest in City government.

 

RENEWING OUR FOCUS - At each meeting one City Council member will
present an example of patriotism, humanitarianism, community spirit, or
other inspirational message then lead the group in the Pledge of
Allegiance.  Contact a Council-member with examples to share at future
meetings.

 

1.       Consent Agenda:  Any item will be removed from the consent
agenda at the request of any member of the Council and that item will be
considered separately later.  Approval by roll call vote.

 

A.     Approval of Minutes of October 19, 2009 - Stephanie Kalasz

 

B.     USDA Farmers Market Promotion Program Grant Award - Alisa Stone 

In April 2009, staff applied for a grant from the USDA for the Moscow
Farmers Market.  Notification was received in September 2008 that a full
award of $34,784 had been approved for the following: 

 

*      Provide access and outreach to the Market, targeting low-income
residents, children and senior citizens of the Palouse Region by use of
an Electronic Benefit Transaction (EBT) system, consumer-based
education, and transportation services;

*      Increase sales volume and self-sufficiency of the Market through
multiple advertising/marketing techniques, vendor training and
education, implementation of a recycling program, and utilization of
qualitative and quantitative data collected through a Rapid Market
Assessment for strategic planning; 

*      Purchase equipment for use in delivery of bulk food purchases and
for those who need additional assistance to shop at the Market.
Purchases will include hand trucks to transport case and bulk food to
the consumer's transportation source after purchase and to assist
vendors in the set up of food displays.

*      Other equipment to be purchased includes 4 tents, 4 tables and 32
chairs and a portable hand washing station.  A specific list of all
items and activities to be funded under this award are listed in the
attached Supplemental Budget Summary Form.  

 

Also, the grant award requires and funds a training session on program
specific financial management in Alexandria, VA on November 18-19, 2009,
which will be attend by the Grants Coordinator.  Reviewed by the
Administrative Committee on October 26, 2009.

 

ACTION:  Approve execution of the contract from the US Department of
Agriculture, Agricultural Marketing Service (AMS) 2009 Farmers' Market
Promotion Program (FMPP) for the Moscow Farmers Market in the amount of
$34,784 for a two-year project.

 

C.     FY 2012 Safe Routes to School Letter of Intent - Les
MacDonald/Alisa Stone

The proposed project is on "D" Street from Adams to Monroe Street and
includes 1375 linear feet of five foot sidewalks, three ADA compliant
pedestrian drops, and 600 square feet of modular retaining wall from one
to three feet in height.  Existing curb will be retained other than to
install the pedestrian drops.  The project costs are estimated to be
$98,750 not including engineering and design which will be provided as
an in-kind match.  "D" Street is classified as a minor arterial and is
located on a major east-west route, is on a designated snow route, and
is within two miles of all existing schools in Moscow.   This section of
"D" Street consists of an incline going east and decline traveling west.
A majority of this route is currently an undeveloped path next to the
curb and is not ADA compliant.  In the winter, snow is plowed over the
curbs and leaves nowhere to walk but the street.  If a sidewalk is
installed, adjacent property owners will be responsible for snow
removal.  Completion of this project will provide a safe, handicap
accessible travel route to all children attending school in Moscow.
Reviewed by the Public Works/Finance Committee on October 26, 2009.

 

ACTION:  Approve submittal of a Letter of Intent for the FY12 Safe
Routes to School grant funding in the amount of $98,750 to in stall
pedestrian drops and complete sidewalk connectivity on "D" Street from
Adams to Monroe.

 

D.     Corner Club Encroachment Agreement - Les MacDonald

The Corner Club presently has a right-of-way encroachment agreement with
the City of Moscow for the existing patio off of the south side of the
building.  Owner Marc Trivelpiece is requesting an additional
encroachment to allow an eleven foot north/south by twenty-two foot
east/west metal roof (no side walls) over the existing patio.  Reviewed
by the Public Works/Finance Committee on October 26, 2009.

 

ACTION:  Accept the Encroachment Agreement.

 

E.      N. Orchard Overlay Riedesel Services Contract - Les MacDonald

Staff solicited the engineering services of Riedesel & Associates, Inc.
of Lewiston, Idaho to complete the design of the Orchard Avenue Overlay
Project.  This $451,000 American Recovery and Reinvestment Act of 2009
(ARRA) project is programmed for construction in 2010 and does not
require matching funds. A complete submittal of plans, specifications,
and estimate (PS&E) must be received by the Local Highway Technical
Assistance Council (LHTAC) by February 15, 2010.  Riedesel Engineering
has performed a similar design for the City of Moscow in 2006 and has
committed to meeting the accelerated timeline.  The value of the
contract is expected to be approximately $52,000. The design contract
documents will be prepared by the LHTAC.  Due to the extremely tight
project development schedule, a draft of the scope of work is presented
for consideration.  The final scope of work and the design services
contract will be ready for consideration by the Council at the November
2nd meeting.  An additional consultant contract for the construction
inspection and materials testing will need to be executed prior to
construction.  Reviewed by the Public Works/Finance Committee on October
26, 2009.

 

ACTION:  Approve the Contract.

 

2.       Mayor's Appointments - Mayor Chaney

 

3.       Public Comment and Mayor's Response Period (limit 15 minutes)
- For members of the Public to speak to the Council regarding matters
NOT on the Agenda and not currently pending before the Planning and
Zoning Commission or Board of Adjustment, please state your name and
address for the record and limit remarks to three minutes.  Mayor will
respond to comments from previous meeting. 

 

4.       Report from Moscow Chamber of Commerce - Steven Hacker

 

ACTION:  Accept report.




5.       Southeast Moscow Industrial Park Consultant Contract - Bill
Belknap

The City was awarded a $50,000 Gem Grant from the Idaho Department of
Commerce for the purposes of developing a master plan for the
development of an industrial park in the southeast region of the City.
Staff prepared a Request for Qualifications (RFQ) for a consultant to
assist in the preparation of the master plan and distributed it to 42
qualified firms in the region.  Staff received 13 responses to the RFQ
and 4 of those firms were selected to proceed to interviews.  The
selection committee unanimously recommended the selection of the
consultant team of WHPacific, a consulting firm specializing in
architecture, building engineering, land development, survey,
transportation and water resources and Terragraphics, a local
environmental engineering firm.  The City committed an additional
$15,000 in City funds for a total project budget of $65,000.  Staff has
been working on developing the scope of work and professional services
contract for the project.  In the preparation, it has become apparent
that the flood hazard mitigation component of the plan is consuming
approximately 57% of the total project cost.  While the flood hazard
mitigation component is a necessary element of the master plan effort,
it is limiting the remaining funding necessary to prepare a high-quality
master plan that will be necessary to secure funding from the respective
granting agencies for the future development.  Staff has identified
several direct benefits to the City's stormwater management and utility
systems.  After discussions with Public Works Director regarding this
matter, he has agreed that it would be appropriate for the water and
sewer utilities to financially contribute to the master plan project.
He recommended that $7,500 be contributed from the sewer fund and $2,500
be contributed from the water fund.  Due to the delay in the
comprehensive plan project and 18 month unified code project, it is
apparent that all of those funds will not be expended within the current
fiscal year.  Therefore, $4,600 could be utilized from that line item to
supplement the industrial park master plan project and replace that
funding within the FY2011 budget so long as the Council concurs and is
aware that the funding would need to be reestablished.  It is staff
recommendation that the Council authorize an increase in the project
budget from $65,000 to $79,600 and increase the City's financial
participation in the project from $15,000 to $29,600 with the additional
funding to be provided from the sewer fund ($7,500), water fund ($2,500)
and from the community development professional services line item
($4,600).  Reviewed by the Administrative and Public Works/Finance
Committees on October 26, 2009.

 

ACTION:  Approve the proposed professional services contract with
WHPacific including the alternate scope of work in the amount of
$79,600; or take such other action as deemed appropriate.

 

REPORTS:

Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions

            Mayor

 

 

 

 

 

 

Stephanie Kalasz, CMC

City Clerk

City of Moscow

206 E. 3rd Street

Moscow  ID   83843

(208) 883-7015

 

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