[Vision2020] Moscow City Council Committee Agendas for Monday

Fri Jun 5 08:41:05 PDT 2009

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, June 8, 2009
3:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes May 26, 2009 - Stephanie Kalasz

2.      Airport Grant - Robb Parish

FAA has not finalized its 2009 grant program because Congress has again
not reauthorized the Airport Improvement Program (AIP).  The grant offer
includes entitlement funding of $545,547 (awarded January 23, 2009) plus
another entitlement grant for $654,453 which will come in a separate
offer expected in late June 2009.  This is the maximum expected and the
Airport is requesting that Moscow City Council authorize Mayor Chaney to
accept (multiple) FAA offers associated with this grant project up to
$1.2 million.  This authorization represents an increase of $311,098
from the previous request approved by City Council.  The project
elements remain the same but there are additional costs primarily
associated with the taxiway lighting rehabilitation.  Parish will
explain the change from what Council approved previously.

ACTION:  Recommend acceptance of grant offer or take such other action
deemed appropriate.

3.   Update on Regional Solid Waste Advisory Board/Regional
Landfill/Joint Powers Agreement - Tim Davis

Four (4) counties (Nez Perce, Clearwater, Idaho, and Lewis) have created
a Solid Waste Advisory Board (SWAB).  The SWAB controls a shared solid
waste land fill to be created in one of the four (4) counties to be
operated by Idaho Waste Systems, Inc. (IWS).  The purpose of the shared
facility would be to save costs on transportation and to ensure capacity
for the respective counties' waste streams at a projected cost savings
on the tonnage fees.  The counties have considered inviting Latah County
and the cities of Lewiston and Moscow to join in the discussions and a
formal agreement regarding reuse, recycling, storage, and/or disposal of
solid waste at the proposed facility.  City staff subsequently met with
staff from City of Lewiston in January to identify common issues and
concerns.  As a result of this discussion and Committee direction at the
January 12 and January 26, 2009 Administrative Committee meetings, staff
has submitted a list of questions relevant to the City's potential
involvement in the SWAB and the discussion of a regional landfill
facility.  As noted in the previous meetings noted above, the City is
currently under contract with Waste Connections of Idaho to provide
solid waste disposal services until September 30, 2013.  Additionally,
the City of Lewiston has indicated that it has a contract with Asotin
County, Washington to the next four years.  The City has recently
received a request from Latah County relating to the City's interest in
entering into a joint powers agreement for SWAB, which would allow the
City and Latah County to become voting members of the regional Board.

ACTION:  Receive information and provide direction.

Reports

Grants Update - Alisa Stone

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration / Business Licenses - Travis Cary

Salisbury Park Naming Request - Dwight Curtis (8/10)

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, June 8, 2009
4:30 p.m. - 6:00 p.m.

CITY HALL COUNCIL CHAMBERS 

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of May 26, 2009 - Stephanie Kalasz

2.      Disbursement Report for May 2009 - Don Palmer

3.      North Polk Street LID Formation - Ron Crumley 

Four of the six property owners included within the boundary of a
proposed Local Improvement District (LID) on North Polk Street have
submitted a petition to create the district for the purpose of
constructing a water main along all or part of their frontages.  An LID
that includes non-resident property owners must be supported by
two-thirds of all owners.  This petition contains the signatures of
two-thirds of the verified owners who are in favor of the project. This
project will construct a water main, hydrants, valves, and water service
connections.  The LID will be charged for installing an 8-inch diameter
main and the City will pay to oversize the main to 12 inches in
diameter.  Funds carried over from the North Polk Sewer District will be
applied toward the LID portion of the project.

ACTION:  Send this item to the Council for adoption of a Resolution of
Intention to Create District, including setting the date for a public
hearing or take such other action deemed appropriate.

4.      Mountain View Road Bid Award - Kevin Lilly

Bids were opened on the Mountain View Road 2009 Project on May 27th,
2009.  The proposed construction consists of a shoulder-notch and
widening, and full width pavement overlay, as well as installation of
storm drainage improvements, concrete curb and gutter, and sidewalks,
from the intersection of 6th Street and Mountain View, north to Paradise
Creek.  The project was bid with an "Add Alternate" option.  The Base
Bid included all of the west side of Mountain View, as well as 240 feet
on the east side from 6th Street to the existing curb at the south end
of Rolling Hills Subdivision.  The Add Alternate Bid is for
approximately 560 linear feet of improvements along the Windfall Hills
Subdivision frontage owned by Mr. Mike Hoffman on the east side of
Mountain View Road, from the existing curb at the north end of Rolling
Hills Subdivision, north to Paradise Creek.  Six bids were received,
with the apparent low bidder being Atlas Sand and Rock, Inc. of Pullman,
Washington.  The combined bid received from Atlas was $368,698.55. The
Engineer's Estimate for the total project was $527,483.

ACTION:  Recommend acceptance of the Atlas Sand and Rock, Inc. bids and
award of the contract to Atlas for the base bid and the alternate bid
contingent on Mr. Hoffman recording the Windfall Hills Subdivision Plat
by Friday, June 12, 2009 or take such other action deemed appropriate.

5.      Governor's Discretionary Application for 2009 (ARRA) Urban
Stimulus Project - Local Highway Technical Assistance Council (LHTAC) -
Major Collector or Arterial Improvement Project - Kevin Lilly/Alisa
Stone 

On June 1, 2009, the City of Moscow received an invitation from LHTAC to
apply for ARRA funding under a "Governors Discretionary Program."  Based
on the application requirements for design, construction, and available
funding per project of $450,000, the Engineering Department has chosen
to do an overlay project.  The overlay area(s) will be Orchard Street
from "F" Street to Ponderosa and 6th Street from Hayes to Blaine.
Depending on costs, the 6th Street portion of the project my not be
included.  Matching funds are not required under this program.  Attached
to this Staff Report is a copy of the invitation letter from LHTAC which
outlines the key elements of the program and the "Ranking Criteria" for
each project which are different from other prior LHTAC programs.  The
City of Moscow meets all the criteria standards except for 3. 2008
Unemployment Rate."  Latah County's average rate for unemployment in
2008 was 5.5% and the State of Idaho's average was 7.0%.  Latah County
does however meet the criteria for question 4. "County Poverty Rate," as
Latah County's rate is 17% and the State of Idaho is 12.1%.  Research of
the status of the other 11 cities that were also invited to submit an
application showed that 3 cities in the list met both criteria for
unemployment and poverty rates.  The remaining 8 cities each met the
criteria for either unemployment or poverty but not both.  Latah County
ranked third for the highest poverty rate.

ACTION:  Recommend approval to submit an overlay project on Orchard and
6th Streets for the Governor's Discretionary Application under ARRA
funding to LHTAC to be received by June 10, 2009 or take such other
action deemed appropriate.

6.      Snow Removal Task Force Report - Dwight Curtis

The past two winters Moscow experienced higher than usual snow
accumulations.  This past season's snow storms of December and January
arrived in multiple back-to-events, left record accumulations, and
occurred during the holiday break.  Adding to the effects of the storms,
the streets, particularly narrow and sloped streets, were strung with
cars left parked while owners were away for the holidays.  Despite
tremendous efforts by snow removal crews and 24-hour per day operations,
the unusual conditions this last season made snow removal a challenge
for everyone.  Ensuing complaints and concerns from the public led to
the formation of a snow removal task force. The mission of the task
force, composed of key City staff, was to analyze the present City snow
removal operations and what options might be adopted to cope with future
major snow events as experienced the last two winters.

ACTION:  Accept report, direct staff on preferences for changes and/or
take such other action deemed appropriate.

7.      Review of Lot Division Process - Bill Belknap 

In September of 2003, the City Council provided staff with direction
regarding how to process and notice Lot Division requests.  City staff
has continued to process Lot Divisions in accordance with that direction
since that time.  However, a few recent Lot Division applications and a
subsequent review of the Lot Division process have caused staff to
consider suggesting potential modifications to the current practice.
Staff will review the past Council direction and identify some of the
potential deficiencies of the process and seek Council direction
regarding possible process modifications.

ACTION:  Receive report and provide staff with direction as deemed
appropriate; or take such other action deemed appropriate.

Reports

None.

Future Agenda Items:

Comprehensive Water System Plan Professional Services Contract - Les
MacDonald/Tom Scallorn (6/22)

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

Stephanie Kalasz, CMC

Moscow City Clerk

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