[Vision2020] Moscow City Council Agendas for Monday

Fri Jul 10 10:09:29 PDT 2009

MOSCOW CITY COUNCIL

BUDGET WORKSHOP

AGENDA

                                  Monday, July 13, 2009            8:00
a.m. - 3:30 p.m.

                                  Tuesday, July 14, 2009            8:00
a.m. - As Needed

Moscow City Hall Council Chambers

206 East 3rd Street

MONDAY, JULY 13, 2009

8:00 a.m. 

1.                  Welcome and Introduction - John Weber, Council
President

2.                  Budget Overview - Mayor Chaney

3.                  Introduction - Gary J. Riedner

4.                  Council Overview Remarks 

5.                  Mayor's Budget Presentation/Council Discussion

12:00 noon       BREAK - LUNCH (served in foyer 2nd floor)

1:00 p.m.          RECONVENE

                        Mayor's Budget Presentation/Council Discussion
Continued

3:30 p.m.          ADJOURN

TUESDAY, JULY 14, 2009 (if necessary)

8:00 a.m.          RECONVENE - Mayor's Budget Presentation/Council
Discussion Continued

12:00 p.m.        BREAK - LUNCH (served in foyer 2nd floor)

1:00 p.m.          RECONVENE - Mayor's Budget Presentation/Council
Discussion Continued

Confirm Date set for Public Hearing on Moscow City Budget (Aug. 3, 2009)

ADJOURN

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, July 13, 2009
4:00 p.m. - 5:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes June 22, 2009 - Stephanie Kalasz

2.      Draft Ordinance Banning Smoking in Bars - Randy Fife

Recently a request was made to City Council to produce an ordinance
prohibiting smoking in bars within the City allowed by State Code
Section 39-5511.  Attached please find a first draft of an ordinance
which defines the word "bar" and prohibits smoking therein and within 20
feet of an entrance or exit.  It also establishes an administrative
remedy which allows a defendant to pay an administrative fine within
fourteen (14) days of receipt of the notice of violation in exchange for
a reduction in cost (for up to three [3] violations).  In the event the
administrative fine is not paid within fourteen (14) days, MPD will
issue a Uniform Citation and file it with the Magistrate's court.  A
person found in violation of the ordinance will pay an infraction
penalty of fifty dollars $50 for each conviction up to and including a
third conviction.  A fourth conviction and above will result in a
misdemeanor and a probable fine of $188, with no jail time.  Reviewed by
the Sustainable Environment Commission on June 16, 2009.  Reviewed by
the Administrative Committee on June 22, 2009.

ACTION:  Consider draft ordinance and give direction to staff.

3.      Approval to Submit ARRA Grant Application to ICA - Alisa
Stone/Kathleen Burns

ICA has announced a grant opportunity under the American Recovery and
Reinvestment Act (ARRA) to fund arts organizations that have had or will
have staffing cut backs or have had to cancel events due to the downturn
in the economy.  The "Young Peoples Art Festival" (YPAF) has been cut
from the list of activities the Moscow Art Department was offering to
the youth of our community.  Not only are the youth losing an important
program but the artists that are paid by the City to teach the classes
will have income loss.  The Arts Department is preparing a grant request
to ICA requesting $3,000 in order to offer the YPAF in the fall of 2009.
Matching funds are not required under this program.

ACTION:  Recommend approval to submit a grant application to the ICA to
fund the Young Peoples Art Festival or take such other action deemed
appropriate.

4.      EPA Climate Showcase Grant Application - Alisa Stone/Heather
Smith

The CSC grant program is providing funding for planning, demonstration,
and/or implementation projects designed to address climate change by
reducing GHG emissions.  The goal of the program is to implement
programs, projects, and approaches, which demonstrate documentable
reductions in greenhouse gases and are replicable elsewhere.  The City
of Moscow will be the grant applicant and the fiscal agent and
subawardees will be the University of Idaho (UI) through their
Sustainability Department and the Bioregional Planning and Community
Design Program; Palouse Clearwater Environmental Institute (PCEI), and
Avista.  A 50% match is required and can be in the form of cash or as
in-kind contributions, such as use of volunteers and/or donated time,
equipment, expertise, and resources, etc.  It is anticipated the grant
application request will be in the range of $450,000 to $500,000 for a
three-year project.  The City's match will be in-kind resources provided
through already established programs and services.  Each subawardee will
also provide in-kind match for their program activities. 

ACTION:  Recommend approval to submit a grant application to the EPA
Climate Showcase grant program in collaboration with subawardee agencies
or take such other action deemed appropriate.

Reports

Interim Pool and Youth Scholarship Report - Eric Newell

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration / Business Licenses - Travis Cary

Salisbury Park Naming Request - Dwight Curtis (8/10)

Report on Southeast Moscow Industrial Park Master Planning Project -
Bill Belknap (7/27)

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, July 13, 2009
5:00 p.m. - 6:00 p.m.

CITY HALL COUNCIL CHAMBERS 

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of June 22, 2009 - Stephanie Kalasz

2.      Disbursement Report for June 2009 - Don Palmer

3.      Open FY2009 Budget - Don Palmer

The State of Idaho allows Cities to amend the original appropriation
ordinance in accordance with Title 50-1002 of the Idaho Code.  Staff is
proposing to amend Ordinance 2008-17 because of unallocated fund balance
carryover due from authorized expenditures or unexpected and unallocated
revenues.  All of the appropriation changes total $3,696,462.

ACTION:  Set public hearing for July 20, 2009.

4.      1521 W. A Street Lot Division - Mike Ray

Gary and Lynne Young are requesting a lot division for an approximately
2.45 acre parcel currently addressed as 1521 West A Street and located
at the corner of Farm Road and A Street in the City of Moscow. The
applicants are requesting to divide the parcel into two separate lots,
the western being 2.01 acres and the eastern being 0.44 acres as shown
on the attached map. The proposed lots are in the Motor Business (MB)
Zone which has no minimum lot size or minimum lot width requirements for
commercial uses. In accordance with City of Moscow requirements,
property owners within 600 ft of the property have been notified of the
proposed division and the site has been posted seven (7) days prior to
the meeting date.

ACTION:  After considering public comment (if applicable), recommend
approval of the lot division or take such other action deemed
appropriate.

5.      Bus Shelter Bid Award - Dean Weyen

On July 8th, staff opened bids for this year's bus shelter project.  The
project consists of installing City furnished bus shelters at the
following five locations:  1. East side of Farm Road by Winco;  2. South
side of 'E' Street west of Main Street;  3. 'F' Street and Mountain View
Road intersection; southwest quadrant;   4. Sixth and Blaine Street
intersection, northeast quadrant; and 5. West side of Blaine Street just
south of White Avenue, by Wells Fargo Bank.  Construction includes:
shelter assembly and installation; reinforced concrete support slabs;
concrete pedestrian drop and concrete sidewalk modifications; and
electrical work for lighting.  McCall's Classic Construction of
Clarkston submitted the low bid in the amount of $47,075.25.

ACTION:  Recommend accepting the low bid and awarding the contract to
McCall's Classic Construction.

6.      Snow Removal Task Force Report Update - Dwight Curtis

At the June 8, 2009 Public Works/Finance Committee meeting, staff
presented a snow removal operations report. The report included
historical data, operational issues experienced the last two seasons and
possible solution options for consideration. The task force was asked to
develop a cost analysis matrix using the solution options listed in the
original report and bring the issue back to Committee.

ACTION:  Accept report, direct staff on preferences for changes and/or
take other action as deemed necessary.

7.      Fiber Lease Agreement - Jesse Flowers

Staff has been approached by First Step Internet with a request to lease
fiber optic strands from the City from City Hall to the Latah County
Courthouse.  Staff has prepared a draft lease agreement in accordance
with the Fiber Use Policy that was adopted by the City Council on
December 18th 2006.  The lease agreement would be for a term of 3 years
and would include 1 strand along a distance of 1,615 feet for total
leased strand footage of 1,615 feet.

ACTION:  Recommend approval of the Agreement or take such other action
deemed appropriate.

8.      Comprehensive Water System Plan Professional Services Contract -
Les MacDonald/Tom Scallorn 

As part of the management of a public utility it is prudent to perform a
periodic review of the existing system and an assessment of system needs
to resolve existing issues and meet long term growth, rehabilitation,
and capacity demands.  The State of Idaho has, in recent years,
recognized the importance of such reviews and has joined most other
States in requiring public water and sewer systems to prepare a System
Facilities Plan which accomplishes these assessments.  A Comprehensive
Water System Plan (CWSP) meets the requirements of the State for a
System Facilities Plan by providing a review of the existing system,
identification of system inadequacies, and detailing system improvements
to resolve deficiencies and meet future growth needs.  Put simply, the
CWSP is a management and business plan for the water utility covering
policies, operations, water quality and supply, water rights, and system
improvements.  It provides a detailed water utility work plan for the
next 6 years, identifies long-term needs and opportunities, and outlines
strategies for utility management for the next 50 years.  Public Works
prepared a draft scope of work and a Request for Qualifications (RFQ)
which was advertised. Eight Statements of Qualification (SOQ) were
received and reviewed.  After an initial screening, three consultants
were interviewed and the selection committee chose HDR to perform the
study.

ACTION:  Recommend to the City Council approval of the HDR Professional
Services agreement for the development of the City of Moscow
Comprehensive Water System Plan or take other action as may be deemed
appropriate.

Future Agenda Items:

Comprehensive Sewer System Plan Professional Services Contract - Les
MacDonald/Tom Scallorn

Construction Update - Kevin Lilly (7/27)

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

Stephanie Kalasz, CMC

Moscow City Clerk

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