[Vision2020] Moscow City Council Monday Agenda

Fri Dec 18 09:02:07 PST 2009

AGENDA

MOSCOW CITY COUNCIL

SPECIAL MEETING

Monday, December 21, 2009
7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's
meeting.  We appreciate and encourage public participation.  For regular
agenda items, an opportunity for public comment is sometimes provided
after the staff report.  However, the formality of procedures varies
with the purpose and subject of the agenda item; therefore, the Mayor
may exercise discretion in deciding when to allow public comment during
the course of the proceedings and limitations may be placed on the time
allowed for comments.  Citizens wishing to comment on business that is
not on the agenda will be provided the opportunity to do so as item
number 3.  If you plan to address the Council, you will find a list of
"Tips for Addressing the Council" in the door pocket outside the City
Council Chambers.  Thank you for your interest in City government.

RENEWING OUR FOCUS - At each meeting one City Council member will
present an example of patriotism, humanitarianism, community spirit, or
other inspirational message then lead the group in the Pledge of
Allegiance.  Contact a Council-member with examples to share at future
meetings. 

1.       Consent Agenda:  Any item will be removed from the consent
agenda at the request of any member of the Council and that item will be
considered separately later.  Approval by roll call vote.

A.     Approval of Minutes of December 7, 2009 - Stephanie Kalasz

B.     Approval of Disbursement Report for November 2009 - Don Palmer

The Public Works Finance Committee reviewed the accounts payable for
November 2009 and recommend approval of the following:

General

686,550.44 

Street

71,934.53 

Parks & Recreation

91,659.15 

1912 Center

7,988.96 

Arts

10,298.96 

Water Fund

124,556.75 

Sewer Fund

121,326.69 

Sanitation

219,718.52 

Fleet Mgmt Fund

68,516.94 

Information Systems

35,257.95 

Water Capital

Sewer Capital Projects

28,399.96 

Capital Projects

236,469.09 

LID Construction

Hamilton P&R

Bonds & Interest 

TOTAL

1,702,677.94 

C.     Disadvantaged Business Enterprise Goals and Title VI Management
Plan - Alisa Stone

All Federal Transit Administration (FTA) and Idaho Transportation
Department (ITD) grant recipients must follow requirements to ensure
that their programs, policies, and activities comply with the Department
of Transportation (DOT) Title VI regulations.  The City of Moscow has
been awarded FTA and ITD funding and therefore; the City is required to
have an updated and approved Title VI Management Plan (Plan) and an
annual DBE Participation Goal.

1.       Title VI Management Plan:  A recent review of the current Plan
by ITD brought forth an item which needs to be modified to continue to
meet Limited English Proficiency (LEP) requirements.  Other changes are
minor changes to dates and goals as required by FTA and ITD.

2.       DBE FY2010 Participation Goal:  A DBE Program was adopted and
implemented by the City as part of the requirements for receiving DOT
funding.  The program's primary objective is to ensure nondiscrimination
in the award and administration of federally funded contracts and to
create a level playing field to compete for these projects.  The federal
government requires municipalities to update their DBE goal annually
using established methodology that factors in the City's anticipated
federally funded capital improvement projects for the fiscal year and
the availability of DBE contractors in the City's region.  The new
projected goal for FY2010 is .66 percent.

Reviewed by the Administrative and Public Works/Finance Committees on
December 14, 2009.

ACTION:  Approve the City of Moscow Title VI Management Plan as modified
and acceptance of the new DBE FY2010 projected goal of .66 percent

D.     Lot Division/Adjustment for 2121 and 2205 S. Main Street - Mike
Ray

Ms. Annajean Flomer is requesting a lot division/lot line adjustment for
two adjacent 37,232 sq ft (Parcel 1) and 76,882 sq ft (Parcel 2) parcels
of land located at 2205 and 2121 S Main Street and legally described as
Plot Number 1 of Allen Tracts Addition to the City of Moscow.  The
request is to divide Parcel 2 into two separate lots, the eastern
(Parcel 3) being approximately 15,053 sq ft and the remnant parcel
(Parcel 2) being approximately 1.37 acres.  A lot line adjustment is
also being proposed between Parcel 2 and Parcel 1 to establish a more
linear line instead of the existing which currently zigzags between the
two parcels. The newly amended lot line will also help to facilitate a
proposed access easement between Parcel 1 and Parcel 2. All three
proposed lots are in the Motor Business (MB) Zoning District which has
no minimum lot size or minimum lot width requirements for commercial
uses and 5,000 square foot lot size and 50 foot lot width requirements
for residential uses.  The three proposed lots will meet all applicable
zoning requirements for lots within the Motor Business (MB) Zoning
District.  Reviewed by the Public Works/Finance Committee on December
14, 2009.

ACTION:  Approve the lot division/lot line adjustment.

E.      Latah Trail Maintenance Agreement - Dwight Curtis

Staff seeks authorization to enter into a joint maintenance cost sharing
agreement for the Latah Trail similar to the agreement presently in use
for the Bill Chipman Trail.  Upon implementation of the agreement, a
Latah Trail Committee (LTC) will be established consisting of four (4)
members with one (1) member representing each of Latah County, Moscow,
Troy, and UI.  The Latah Trail Foundation, an Idaho non-profit
organization which is dedicated to trail creation and enhancement, is
encouraged to attend Committee meetings but shall be advisory only and
shall not vote or be counted for purposes of determining or forming a
quorum for Committee meetings.  For the first calendar year of this
Agreement, each Entity will contribute to the Fund a designated amount,
as follows: Latah County: $5000, City of Moscow: $5000, University of
Idaho: $5000, City of Troy:  $2000.  Funding for the City of Moscow
participation was included in the 120-165-30-658-51 line item.  This
Agreement is supported by the Parks and Recreation Commission.  Reviewed
by the Administrative Committee on December 14, 2009.

ACTION:  Approve entering into the Latah Trail Maintenance Cost Sharing
Agreement

F.      Sub-grant Agreement with Palouse Clearwater Environmental
Institute (PCEI)/Management of Van Pool Award from Idaho Transportation
Department (ITD) - Alisa Stone

The City has been contracting with PCEI since 2005 to manage a local van
pool program.  PCEI is currently managing a pool operating a 15
passenger van traveling from Lewiston to Moscow, Monday through Friday.
PCEI has maintained a waiting list of individuals requesting van pool
services for a second route.  Upon announcement of a funding opportunity
the City of Moscow applied for and was awarded a grant from the ITD
under the American Recovery and Reinvestment Act (ARRA), 5311 Rural
Program to purchase a 7-8 passenger minivan to provide van pool services
in Latah, Nez Perce, and Clearwater Counties.  The City executed the
contract for the grant award on September 22, 2009, and subsequently
procured to purchase the van.  The City purchased a 2010 Toyota Sienna
in November and it is currently being prepared to provide services.
Before the vehicle can become operational a Sub-grant Agreement to
incorporate the ITD grant requirements into the contract with PCEI must
be executed.  Reviewed by the Public Works/Finance Committee on December
14, 2009.

ACTION:  Authorize execution of a Sub-grant Agreement for the management
and operation of a van pool route operated by PCEI using the new 2010
Toyota Sienna purchased by the City with a grant award from ITD using
ARRA funding.

G.     City Dog Park Shelter Proposal - Dwight Curtis

Staff is requesting approval for an architecture class from Washington
State University to design and construct a shelter for the Moscow Dog
Park.  The cost in materials is anticipated to be approximately $3,000,
which has been raised by Friends of the Dog Park.  Labor for the project
will be provided by the students as this is a "design/build" course.
The shelter would be constructed in spring 2010.  In their continuing
efforts to improve the Moscow Dog Park, "Friends of the Dog Park" (FODP)
approached the Parks and Recreation Commission requesting support for
this project.  The Commission was supportive if FODP could fund the
project.  Over the last few months they have raised $3,000 and will
continue raising funds for future improvements.  The architecture class
will be under the supervision of Associate Professor Robert Barnstone
and project oversight will be provided by the City.  The students will
submit their project design proposals for review, upon which FODP and
the Parks and Recreation Commission will make their recommendations to
the City Council for final design for construction.  The Parks and
Recreation Commission are fully supportive of this endeavor and
recommends approval.  Reviewed by the Public Works/Finance Committee on
December 14, 2009.

ACTION:  Approve Washington State University Architectural Class to go
forward with design/build shelter project for the Moscow Dog Park.

H.     Pool Re-plaster Project Bid Rejection - Dwight Curtis

Staff is requesting authorization to reject all of the pool re-plaster
bids and re-bid the project.  The primary reason for the bid rejection
request is that all of the bidders failed to submit complete packets
and/or missed the mandatory walk through.  The bid tally sheet is
attached.  There were eight bids submitted ranging from $76,720 to
$214,500.  The project involves the re-plastering both the activities
and the plunge pools. Due to timing constraints the project is broken
into two phases:  1) FY10 activities pool; 2) FY11 plunge pool.  The
overall project budget is $250,000 of which $150,000 was estimated for
the activities pool phase.  Reviewed by the Public Works/Finance
Committee on December 14, 2009.

ACTION:  Authorize staff to reject all eight (8) pool re-plaster bids
and rebid the project.

I.        Cooperative Agreement(s) for Statewide Rideshare Project

The City of Moscow has been awarded grant funding from the Idaho
Transportation Department (ITD) to purchase a van pool van.  The City of
Moscow and the Palouse Clearwater Environmental Institute (PCEI) have
jointly participated in the Rideshare and Van Pool programs through ITD
for several years.  This year ITD requested applications based upon the
Idaho Local Mobility Management Network 2A Mobility Plan - Strategy and
Priority List.  The City and PCEI prepared a joint application
requesting funding to expand and support the existing van pool program.
ITD had funding still available from their FY2009 budget and has
allocated the award for $34,500 under two separate contracts as follows:

A.  Cooperative Agreement FY2009 Statewide Rideshare Project, City of
Moscow, STP-0003(209) Key No. 09582 in the amount of $25,950; and

B.  Cooperative Agreement FY2010 Statewide Rideshare Project, City of
Moscow, A011(248) Key No. 11248 in the amount of $5,250.

Each Cooperative Agreement will require the execution of separate
Resolutions.  This award of $31,200 does not require a cash or in-kind
match and is 100% funding.  Staff will work with the City Street/Fleet
Department and PCEI to choose a van that best fits the needs of the
location to be served.  PCEI maintains a waiting list and actively
marketing the Van Pool program through a variety of venues.  It is
anticipated that van will be operation by April 1, 2009.  This award is
only a partial amount of the total awarded the City is receiving from
ITD.  The City has also been awarded $20,640 for operational expenses
which will be placed under a separate contract as it is funded through a
different transportation assistance program.  Reviewed by the
Administrative Committee on December 14, 2009.

ACTION:  Approve acceptance of the Rideshare funding awards and
execution of the related agreements and resolutions 2009-24 and 2009-25.

J.       Idaho Transit Coalition Letter of Agreement for FY2011 5309
Appropriations Application - Alisa Stone

The CTAI is a 501(c)(3) nonprofit trade association located in Boise
which represents Idaho transit agencies and acts as a coordinator for
the Idaho Transit Coalition (ITC).  On November 27, 2009, staff received
communications from the new Executive Director of CTAI, stating the
deadline to submit a Letter of Intent was December 2, 2009.  Under the
direction of the City Supervisor, staff submitted the Letter of Intent
for FY2011 by the deadline to participate in the FY2011 Appropriations
request.  On December 3, 2009, staff received the proposed ITC FY2011
5309 Letter of Agreement which states the City of Moscow will be
committing to pay CTAI a $1,500 administrative fee and $4,219.01 for the
lobbying consultant for a total of $5,719.01.  If approved, an
application with total project costs of $600,000 to include $500,000 of
federal funding with a $100,000 local match will be prepared by staff
for the development of a Centralized Transit Facility in Moscow.  If
appropriated, the FY2011 funding would be combined with the FY2009 5309
award of $206,773 with match of $51,693 and total project costs of
$258,466.  The existing FY09-10 Capital Projects budget has $49,000
allocated for match but the FY2010 request has not yet been earmarked.
Staff received an update from the lobbying consultant indicating the
maximum the City could be awarded from the FY2010 appropriation would be
$29,333.  This amount is based upon CTAI receiving a total state-wide
appropriation of one million dollars.  Accumulated combined project
funding will then be approximately $893,665 if the FY2011 is fully
funded.  The remaining matching funds needed for the FY2011 portion of
the project will be requested in the FY10-11 and FY10-11 budget
proposals.  Reviewed by the Administrative Committee on December 14,
2009.

ACTION:  Approve the CTAI Letter of Agreement as a coalition member of
ITC and to fund no more than $5,720 in fees.

K.     Fiber Lease to First Step Internet - Jesse Flowers

Staff has been approached by First Step Internet with a request to lease
fiber optic strands from the City from City Hall to the North West River
Supply.  Staff has prepared a draft lease agreement in accordance with
the Fiber Use Policy that was adopted by the City Council on December
18th 2006.  The lease agreement would be for a term of three years and
would include one strand along a distance of 7,430 feet for total leased
strand footage of 7,430 feet.  Reviewed by the Administrative Committee
on December 14, 2009.

ACTION:  Approve the Fiber Lease Agreement with First Step Internet.

2.       Mayor's Appointments - Mayor Chaney

3.       Public Comment and Mayor's Response Period (limit 15 minutes)
- For members of the Public to speak to the Council regarding matters
NOT on the Agenda and not currently pending before the Planning and
Zoning Commission or Board of Adjustment, please state your name and
address for the record and limit remarks to three minutes.  Mayor will
respond to comments from previous meeting. 

4.       Grants Report - Alisa Stone

ACTION:  Receive report.

5.       Draft Day Care Ordinance and Resolution Changes - Stephanie
Kalasz/Randy Fife 

Recent changes made to the Idaho Day Care Statute suggests that the City
might wish to discuss its options including whether to adopt changes
which are at least as restrictive as the State Statute, or whether it
wishes to allow the State Statute to substitute for the City's.  The
Legal office is working on an Ordinance draft which would bring the
City's Day Care Ordinance in to compliance with the State's changes, and
on an updated Resolution which includes local regulations and
requirements.  The City is also researching the cost and relative risks
and benefits of utilizing the State's licensing procedure in lieu of the
City's.  This was reviewed by the Administrative Committee on November
9, 23 and December 14, 2009.

ACTION:  Approve the Ordinance under suspension of the rules requiring
three complete and separate readings and that it be read by title and
published by summary; or consider the Ordinance on first reading and
that it be read by title; or reject the Ordinance; or take such other
action deemed appropriate.  Approve the Resolution or reject the
Resolution or take such other action deemed appropriate.

6.       Corporate Resolution Regarding Investment Brokerage and
Investment Policy - Don Palmer

Finance Staff has been reviewing investments held by firms/banks.  Due
to recent banking and investment staff changes, staff feels the City
needs to further diversify its investment portfolio by adding investment
brokers.  The banks and brokerage firms require a corporate resolution
to be able to transact business.  Staff is proposing a change to the
corporate resolution normally provided by each bank or firm in order to
make transactions easier.  The corporate resolution required by banks
and brokerage firms has been amended to references the City's investment
policy.  Staff is requesting City Council to approve and adopt both the
corporate resolution and the investment policy.  Reviewed by the
Administrative and Public Works/Finance Committees on December 14, 2009.

ACTION:  Approve the Corporate Resolution and Investment Policy
Resolution or take such other action deemed appropriate.

7.       Renewal of Secondhand/Pawn Licenses - Stephanie Kalasz

Thomas Uribe of Moscow Pawn and Davy Daniels of Harry Ritchie's Jewelers
have applied for renewal of their Secondhand/Pawn License.  The Police
Department has reviewed the applications and recommends approval of
both.

ACTION:  Approve renewal of the licenses; or reject renewal of the
licenses; or take such other action deemed appropriate.

8.       Report on 2008 Census Population Estimate Challenge - Bill
Belknap

REPORTS:

Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions

            Mayor

Stephanie Kalasz, CMC

City Clerk

City of Moscow

206 E. 3rd Street

Moscow  ID   83843

(208) 883-7015

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