[Vision2020] Moscow City Council Committee Agendas for Monday

Fri Dec 11 16:11:16 PST 2009

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, December 14, 2009
3:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes November 23, 2009 - Stephanie Kalasz

2.      Disadvantaged Business Enterprise (DBE) Goals and Title VI
Management Plan for Grant Eligibility - Alisa Stone 

All Federal Transit Administration (FTA) and Idaho Transportation
Department (ITD) grant recipients must follow requirements to ensure
that their programs, policies, and activities comply with the Department
of Transportation (DOT) Title VI regulations.  The City of Moscow has
been awarded FTA and ITD funding and therefore; the City is required to
have an updated and approved Title VI Management Plan (Plan) and an
annual DBE Participation Goal.

A.         Title VI Management Plan:  A recent review of the current
Plan by ITD brought forth an item which needs to be modified to continue
to meet Limited English Proficiency (LEP) requirements.  Other changes
are minor changes to dates and goals as required by FTA and ITD.

B.         DBE FY2010 Participation Goal:  A DBE Program was adopted and
implemented by the City as part of the requirements for receiving DOT
funding.  The program's primary objective is to ensure nondiscrimination
in the award and administration of federally funded contracts and to
create a level playing field to compete for these projects.  The federal
government requires municipalities to update their DBE goal annually
using established methodology that factors in the City's anticipated
federally funded capital improvement projects for the fiscal year and
the availability of DBE contractors in the City's region.  The new
projected goal for FY2010 is .66 percent.

ACTION:  Recommend approval of the City of Moscow Title VI Management
Plan as modified and acceptance of the new DBE FY2010 projected goal of
.66 percent or take such other action deemed appropriate.

3.      Cooperative Agreements for Statewide Rideshare Projects between
City of Moscow and ITD - Alisa Stone

A.     FY 2009 STP-0003 (209) Key No. 09582 - $29,250

B.     FY 2010 A011 (248) Key No. 121248 - $5,250

The City of Moscow has been awarded grant funding from the Idaho
Transportation Department (ITD) to purchase a van pool van.  The City of
Moscow and the Palouse Clearwater Environmental Institute (PCEI) have
jointly participated in the Rideshare and Van Pool programs through ITD
for several years.  This year ITD requested applications based upon the
Idaho Local Mobility Management Network 2A Mobility Plan - Strategy and
Priority List.  The City and PCEI prepared a joint application
requesting funding to expand and support the existing van pool program.
ITD had funding still available from their FY2009 budget and has
allocated the award for $34,500 under two separate contracts.  Each
Agreement will require the execution of a related resolution.

ACTION:  Recommend approval to accept the Rideshare funding awards and
execution of the related agreements and resolutions or take such other
action deemed appropriate.

4.      Idaho Transit Coalition Letter of Agreement for FY2011 5309
Appropriations Application - Alisa Stone

The CTAI is a 501(c)(3) nonprofit trade association located in Boise
which represents Idaho transit agencies and acts as a coordinator for
the Idaho Transit Coalition (ITC).  On November 27, 2009, staff received
communications from the new Executive Director of CTAI, stating the
deadline to submit a Letter of Intent was December 2, 2009.  Under the
direction of the City Supervisor, staff submitted the Letter of Intent
for FY2011 by the deadline to participate in the FY2011 Appropriations
request.  On December 3, 2009, staff received the proposed ITC FY2011
5309 Letter of Agreement which states the City of Moscow will be
committing to pay CTAI a $1,500 administrative fee and $4,219.01 for the
lobbying consultant for a total of $5,719.01.  If approved, an
application with total project costs of $600,000 to include $500,000 of
federal funding with a $100,000 local match will be prepared by staff
for the development of a Centralized Transit Facility in Moscow.  If
appropriated, the FY2011 funding would be combined with the FY2009 5309
award of $206,773 with match of $51,693 and total project costs of
$258,466.  The existing FY09-10 Capital Projects budget has $49,000
allocated for match but the FY2010 request has not yet been earmarked.
Staff received an update from the lobbying consultant indicating the
maximum the City could be awarded from the FY2010 appropriation would be
$29,333.  This amount is based upon CTAI receiving a total state-wide
appropriation of one million dollars.  Accumulated combined project
funding will then be approximately $893,665 if the FY2011 is fully
funded.  The remaining matching funds needed for the FY2011 portion of
the project will be requested in the FY10-11 and FY10-11 budget
proposals.

ACTION:  Recommend approval of the CTAI Letter of Agreement as a
coalition member of ITC and to fund no more than $5,720 in fees or take
such other action deemed appropriate.

5.      Corporate Resolution Regarding Investment Brokerage and
Investment Policy - Don Palmer

Finance Staff has been reviewing investments held by firms/banks.  Due
to recent banking and investment staff changes, staff feels the City
needs to further diversify its investment portfolio by adding investment
brokers.  The banks and brokerage firms require a corporate resolution
to be able to transact business.  Staff is proposing a change to the
corporate resolution normally provided by each bank or firm in order to
make transactions easier.  The corporate resolution required by banks
and brokerage firms has been amended to references the City's investment
policy.  Staff is requesting City Council to approve and adopt both the
corporate resolution and the investment policy.

ACTION:  Recommend approval of the Corporate Resolution and Investment
Policy or take such other action deemed appropriate.

6.      Latah Trail Maintenance Agreement - Dwight Curtis

Staff seeks authorization to enter into a joint maintenance cost sharing
agreement for the Latah Trail similar to the agreement presently in use
for the Bill Chipman Trail.  Upon implementation of the agreement, a
Latah Trail Committee (LTC) will be established consisting of four (4)
members with one (1) member representing each of Latah County, Moscow,
Troy, and UI.  The Latah Trail Foundation, an Idaho non-profit
organization which is dedicated to trail creation and enhancement, is
encouraged to attend Committee meetings but shall be advisory only and
shall not vote or be counted for purposes of determining or forming a
quorum for Committee meetings.  For the first calendar year of this
Agreement, each Entity will contribute to the Fund a designated amount,
as follows: Latah County: $5000, City of Moscow: $5000, University of
Idaho: $5000, City of Troy:  $2000.  Funding for the City of Moscow
participation was included in the 120-165-30-658-51 line item.  This
Agreement is supported by the Parks and Recreation Commission.

ACTION:  Recommend approval to enter into the Latah Trail Maintenance
Cost Sharing Agreement, or take such other action deemed appropriate.

7.      Fiber Lease to First Step Internet - Jesse Flowers

Staff has been approached by First Step Internet with a request to lease
fiber optic strands from the City from City Hall to the North West River
Supply.  Staff has prepared a draft lease agreement in accordance with
the Fiber Use Policy that was adopted by the City Council on December
18th 2006.  The lease agreement would be for a term of three years and
would include one strand along a distance of 7,430 feet for total leased
strand footage of 7,430 feet.

ACTION:  Recommend approval of the fiber lease agreement between the
City of Moscow and First Step Internet; or take such other action deemed
appropriate.

8.      Draft Day Care Ordinance and Resolution Changes - Stephanie
Kalasz/Randy Fife

Recent changes made to the Idaho Day Care Statute suggests that the City
might wish to discuss its options including whether to adopt changes
which are at least as restrictive as the State Statute, or whether it
wishes to allow the State Statute to substitute for the City's.  The
Legal office has drafted an Ordinance which would bring the City's Day
Care Ordinance in to compliance with the State's changes, and a
Resolution rescinding Resolution 1996-11 related to day care standards.
This was reviewed by the Administrative Committee previously and
requested changes have been made.  Currently licensed daycares are being
notified of the proposed changes.

ACTION:  Recommend approval of the Ordinance and Resolution or take such
other action deemed appropriate.

9.      Potential Cancellation of December 28, 2009 Regularly Scheduled
Meeting - Gary J. Riedner

Since the currently seated Council cannot consider new items at the
first Council meeting in January and many people are out of town for the
holidays, it is staff recommendation that the Committee meeting
scheduled for December 28, 2009, be cancelled.

ACTION:  Cancel the Committee meeting scheduled for December 28, 2009,
or take such other action deemed appropriate.

Reports

City Response to University of Idaho RFP - Gary J. Riedner

Future Agenda Items

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, December 14, 2009
4:30 p.m.

CITY HALL COUNCIL CHAMBERS 

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of November 23, 2009 - Stephanie Kalasz

2.      Disbursement Report for November 2009 - Don Palmer

3.      Disadvantaged Business Enterprise (DBE) Goals and Title VI
Management Plan for Grant Eligibility - Alisa Stone 

All Federal Transit Administration (FTA) and Idaho Transportation
Department (ITD) grant recipients must follow requirements to ensure
that their programs, policies, and activities comply with the Department
of Transportation (DOT) Title VI regulations.  The City of Moscow has
been awarded FTA and ITD funding and therefore; the City is required to
have an updated and approved Title VI Management Plan (Plan) and an
annual DBE Participation Goal.

C.     Title VI Management Plan:  A recent review of the current Plan by
ITD brought forth an item which needs to be modified to continue to meet
Limited English Proficiency (LEP) requirements.  Other changes are minor
changes to dates and goals as required by FTA and ITD.

D.     DBE FY2010 Participation Goal:  A DBE Program was adopted and
implemented by the City as part of the requirements for receiving DOT
funding.  The program's primary objective is to ensure nondiscrimination
in the award and administration of federally funded contracts and to
create a level playing field to compete for these projects.  The federal
government requires municipalities to update their DBE goal annually
using established methodology that factors in the City's anticipated
federally funded capital improvement projects for the fiscal year and
the availability of DBE contractors in the City's region.  The new
projected goal for FY2010 is .66 percent.

ACTION:  Recommend approval of the City of Moscow Title VI Management
Plan as modified and acceptance of the new DBE FY2010 projected goal of
.66 percent or take such other action deemed appropriate.

4.      Sub-grant Agreement with Palouse Clearwater Environmental
Institute (PCEI)/Management of Van Pool Award from Idaho Transportation
Department (ITD) - Alisa Stone

The City has been contracting with PCEI since 2005 to manage a local van
pool program.  PCEI is currently managing a pool operating a 15
passenger van traveling from Lewiston to Moscow, Monday through Friday.
PCEI has maintained a waiting list of individuals requesting van pool
services for a second route.  Upon announcement of a funding opportunity
the City of Moscow applied for and was awarded a grant from the ITD
under the American Recovery and Reinvestment Act (ARRA), 5311 Rural
Program to purchase a 7-8 passenger minivan to provide van pool services
in Latah, Nez Perce, and Clearwater Counties.  The City executed the
contract for the grant award on September 22, 2009, and subsequently
procured to purchase the van.  The City purchased a 2010 Toyota Sienna
in November and it is currently being prepared to provide services.
Before the vehicle can become operational a Sub-grant Agreement to
incorporate the ITD grant requirements into the contract with PCEI must
be executed.

ACTION:  Recommend approval to authorize execution of a Sub-grant
Agreement for the management and operation of a van pool route operated
by PCEI using the new 2010 Toyota Sienna purchased by the City with a
grant award from ITD using ARRA funding or take such other action deemed
appropriate.

5.      Lot Division/Adjustment for 2121 and 2205 S. Main Street - Mike
Ray

Ms. Annajean Flomer is requesting a lot division/lot line adjustment for
two adjacent 37,232 sq ft (Parcel 1) and 76,882 sq ft (Parcel 2) parcels
of land located at 2205 and 2121 S Main Street and legally described as
Plot Number 1 of Allen Tracts Addition to the City of Moscow.  The
request is to divide Parcel 2 into two separate lots, the eastern
(Parcel 3) being approximately 15,053 sq ft and the remnant parcel
(Parcel 2) being approximately 1.37 acres.  A lot line adjustment is
also being proposed between Parcel 2 and Parcel 1 to establish a more
linear line instead of the existing which currently zigzags between the
two parcels. The newly amended lot line will also help to facilitate a
proposed access easement between Parcel 1 and Parcel 2. All three
proposed lots are in the Motor Business (MB) Zoning District which has
no minimum lot size or minimum lot width requirements for commercial
uses and 5,000 square foot lot size and 50 foot lot width requirements
for residential uses.  The three proposed lots will meet all applicable
zoning requirements for lots within the Motor Business (MB) Zoning
District.

ACTION:  Accept public comment and recommend approval of the lot
division/lot line adjustment; or take such other action deemed
appropriate.

6.      Corporate Resolution Regarding Investment Brokerage and
Investment Policy - Don Palmer

Finance Staff has been reviewing investments held by firms/banks.  Due
to recent banking and investment staff changes, staff feels the City
needs to further diversify its investment portfolio by adding investment
brokers.  The banks and brokerage firms require a corporate resolution
to be able to transact business.  Staff is proposing a change to the
corporate resolution normally provided by each bank or firm in order to
make transactions easier.  The corporate resolution required by banks
and brokerage firms has been amended to references the City's investment
policy.  Staff is requesting City Council to approve and adopt both the
corporate resolution and the investment policy.

ACTION:  Recommend approval of the Corporate Resolution and Investment
Policy or take such other action deemed appropriate.

7.      City Dog Park Shelter Proposal - Dwight Curtis

Staff is requesting approval for an architecture class from Washington
State University to design and construct a shelter for the Moscow Dog
Park.  The cost in materials is anticipated to be approximately $3,000,
which has been raised by Friends of the Dog Park.  Labor for the project
will be provided by the students as this is a "design/build" course.
The shelter would be constructed in spring 2010.  In their continuing
efforts to improve the Moscow Dog Park, "Friends of the Dog Park" (FODP)
approached the Parks and Recreation Commission requesting support for
this project.  The Commission was supportive if FODP could fund the
project.  Over the last few months they have raised $3,000 and will
continue raising funds for future improvements.  The architecture class
will be under the supervision of Associate Professor Robert Barnstone
and project oversight will be provided by the City.  The students will
submit their project design proposals for review, upon which FODP and
the Parks and Recreation Commission will make their recommendations to
the City Council for final design for construction.  The Parks and
Recreation Commission are fully supportive of this endeavor and
recommends approval. 

ACTION:  Recommend approval for Washington State University
Architectural Class to go forward with design/build shelter project for
the Moscow Dog Park or take such other action deemed appropriate.

8.      Pool Re-plaster Project Bid Rejection - Dwight Curtis

Staff is requesting authorization to reject all of the pool re-plaster
bids and re-bid the project.  The primary reason for the bid rejection
request is that all of the bidders failed to submit complete packets
and/or missed the mandatory walk through.  The bid tally sheet is
attached.  There were eight bids submitted ranging from $76,720 to
$214,500.  The project involves the re-plastering both the activities
and the plunge pools. Due to timing constraints the project is broken
into two phases:  1) FY10 activities pool; 2) FY11 plunge pool.  The
overall project budget is $250,000 of which $150,000 was estimated for
the activities pool phase.

ACTION:  Recommend authorization for staff to reject all eight (8) pool
re-plaster bids and rebid the project, or take such other action deemed
appropriate.

9.      Potential Cancellation of December 28, 2009 Regularly Scheduled
Meeting - Gary J. Riedner

Since the currently seated Council cannot consider new items at the
first Council meeting in January and many people are out of town for the
holidays, it is staff recommendation that the Committee meeting
scheduled for December 28, 2009, be cancelled.

ACTION:  Cancel the Committee meeting scheduled for December 28, 2009,
or take such other action deemed appropriate.

Reports

1st Street Stop Signs - Ron Crumley/Kevin Lilly

City Response to University of Idaho RFP - Gary J. Riedner

Future Agenda Items:

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

Stephanie Kalasz, CMC

City Clerk

City of Moscow

206 E. 3rd Street

Moscow  ID   83843

(208) 883-7015

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