[Vision2020] Moscow City Council Committee Agendas for Monday

Fri Nov 21 10:04:16 PST 2008

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, November 24, 2008
3:00 p.m. - 4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes November 10, 2008 - Stephanie Kalasz

2.      Heart of the Arts Quarterly Report - Dwight Curtis/Jenny
Sheneman

Heart of the Arts, Inc. (HAI) took over operations/management
responsibilities of the 1912 Center on May 1, 2007. Staff and HAI
officials meet regularly to discuss issues, finances, and status. HAI
will report to the City Council quarterly on the progress of the
operation and renovation efforts. This particular report covers since
June, 2008.

ACTION:  Accept report.

3.      CJ's Lease of City Property - Randy Fife

Since July 1, 2005, the City has leased a small piece of property as a
parking lot to the north of Cadillac Jack's, Inc. in exchange for a
monthly lease fee of fifty dollars ($50) and Cadillac Jack's maintenance
of the property.  The Lease has continued without incident.  The City
has no current alternative use for the property.  It is proposed that
the Lease be made for a period of five (5) years beginning March 1, 2009
through the last day of February, 2014, at the fifty dollar ($50) per
month lease amount.  After discussing possible terms with Lessee, Randy
Fife suggests direct discussions between Administrative Committee and
potential Lessee.

ACTION:  Review draft Lease Agreement and provide staff with direction
as deemed appropriate after discussion terms with potential Lessee.

4.      Proposed Change to Planning and Zoning Commission to Remove
Ex-Officio Council Position - Bill Belknap

Section 3-2-1 of Moscow City Code specifies that there is to be "one
ex-officio member of the Planning and Zoning Commission who shall be a
member of the Council, who shall not vote and whose term shall be for
two (2) years."  While the Planning and Zoning Commission has
consistently had an appointed Council liaison, the City has not
historically officially appointed a Council member as an ex-officio
member as described under the current City Code.  As has been discussed
in the past, having a member of the City Council serve as an ex-officio
member on the Commission creates significant potential legal issues
related to their status as an appellant body to commission decisions and
the need to limit exparte communications regarding quasi-judicial
matters that come before both the Commission and City Council.  The City
Attorney has prepared an Ordinance that would eliminate the reference to
a Council ex-officio member to avoid this legal conflict.

ACTION:  Review proposed Ordinance and direct staff to submit the
Ordinance to the Planning and Zoning Commission for public hearing and
recommendation; or take such other action deemed appropriate.

5.      Proposed Change to Remove Fire Chief as Ex-Officio Member of
Building Board of Appeals - Randy Fife/Ed Button

The City Board of Adjustment acts as a Board of Appeals when there are
matters to consider on appeal which are related to uniform and
international Codes adopted by the City (such as the International Fire
Code).  Currently both the International Fire Code and Title 3 of the
City Code designate the Fire Chief as an ex officio, non-voting member
of the Board of Appeals on Fire Code issues.  City Attorney Randy Fife
believes that the appointment of the Fire Chief as an ex officio,
non-voting member of the Board of Appeals may violate principles of
fairness and procedural and substantive due process and recommends that
the City Code be amended to discontinue the City's current practice.

ACTION:  Review the attached draft ordinance and provide direction.

6.      Proposed Change to Regulate Alcoholic Beverages Near Schools,
Churches and Places of Worship - Randy Fife/Stephanie Kalasz

A review of the City Code has revealed that, although the City ordinance
mirrors the State law relative to licensing of beer locations, the City
Code does not include similar language for regulation of liquor or wine.
In order to make City Ordinances consistent with one another and in
order to highlight the Council's desire to regulate sale, dispensing,
and consumption of alcoholic beverages within City limits, it is
proposed that the City Code be amended to include Council regulation of
liquor and wine where a purveyor is within three hundred feet (300') of
a public school, church, or other place of worship.

ACTION:  Consider the draft ordinance and give direction to staff.

Reports

Historic Preservation Plaques for Downtown Historic District - Bill
Belknap

Portable Signage - Bill Belknap

Proposed Legislation on Water Issues - Randy Fife

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration and Virtual/No Impact Businesses

Proposed Amendment to City's Equal Opportunity Employment Policy - Mayor
Chaney/Randy Fife

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, November 24, 2008
4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of November 10, 2008 - Stephanie Kalasz

2.      Fair and Affordable Housing Commission Funding Request - Karl
Johnson/Bill Belknap

The City of Moscow Fair and Affordable Housing Commission has been
exploring options to create more affordable workforce housing
opportunities within the City of Moscow.  The City Council has also
identified this as a Council Goal and created an affordable housing line
item funded with $40,000 in the FY2009 City Budget.  After much
research, the Fair and Affordable Housing Commission has concluded that
the best approach would be through the creation of a local Community
Housing Development Organization (CHDO) and a Community Land Trust.
Detailed information of Community Housing Development Organizations and
Community Land Trusts is attached for the Committee's reference.  The
Commission will present their proposal and request the Committee to
financial support the project through a $15,000 financial commitment
over the next three years to support the creation of the Community
Housing Development Organization and Community Land Trust to create
perpetually affordable housing within the community.

ACTION:  Receive presentation and provide recommendation to the full
City Council as deemed appropriate; or take such other action as deemed
appropriate.

3.      South Lift Station Change Order #2 - Kevin Lilly

Additional work was added to L & L Cargile's contract as set forth in
Change Order Number Two in the amount of $1,736.34.  The three items on
the change order consist of two Verizon phone conduit modifications (for
system telemetry) and a relocation of an air release system for the
force main plumbing.

ACTION:  Recommend approval of Change Order #2 in the amount of
$1,736.34 or take such other action deemed appropriate.

4.      Excavation Permit Security Deposit Policy and Rates - Les
MacDonald

The City of Moscow code requires that prior to the performance of
excavation or the filling of excavations on public property an
excavation permit must be issued for the proposed work.  In addition, a
security deposit must accompany the application for the permit.  This
deposit is intended to ensure that the public property is restored after
the excavation work is completed.  In the event that the applicant does
not complete the project or the restoration in a manner acceptable to
the City the security deposit can be used to remedy the situation.  The
City Code indicates that the security deposit shall be in an amount up
to Two Thousand Dollars ($2,000) and in accordance with the rate
schedule adopted by the City Council.  At this time the Council adopted
rate schedule for the City does not address excavation permit security
deposits.  The attached resolution will establish a rate schedule for
excavation security deposits.

ACTION:  Recommend that the resolution establishing an excavation permit
security rate schedule be approved by the City Council and place the
item on the consent agenda or take other action as deemed appropriate.

Reports

Update - Peterson & Highway 8 Crosswalk - Les MacDonald

WWTP Phase IV Construction - Les MacDonald

Proposed Legislation on Water Issues - Randy Fife

Future Agenda Items

Installation of Purple Pipe with New Construction, Street Projects, etc.
- Les MacDonald

Landlord-Tenant Billing for Utilities - Don Palmer

Review of 4-way Stop Signs on First Street - Les MacDonald

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

Stephanie Kalasz

Moscow City Clerk

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