[Vision2020] Moscow City Council Committee Agendas for Tuesday

Sun May 25 06:45:05 PDT 2008

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Tuesday, May 27, 2008                                                                                                        3:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes May 12, 2008 - Laurie Lewis

2.      Airport General Aviation Phase IV Project Grant - Robb Parish

The FAA has announced a grant opportunity for the Pullman-Moscow Regional Airport.  A copy of the Application for Federal Assistance and a briefing paper are attached.  The request will fund improvements to the construction aviation area at the airport.  The project elements will include General Aviation Reconstruction, Runway Incursion Markings, ARFF Gear, Runway Friction Meter, SWPPP Update, and Wetlands Delineation.  The tentative offering amount from FAA is $2,203,970.  The local match will be funded from passenger facility charges and a Washington State Aviation grant with no additional contributions required from the City of Moscow.  Total project costs are estimated at $2,319,968.00.

ACTION:  Approval to accept a grant offer from FAA associated with this project up to the maximum amount of $2,203,970 or take other such action as deemed appropriate.

3.      Rendezvous in the Park Alcohol Permit - Dwight Curtis

In accordance with Moscow City Code 5-13-4(B), Rendezvous in the Park has requested that the Council pass a Resolution allowing them to have a beer garden catered by a licensed vendor in East City Park for Rendezvous in the Park on July 17, 18, and 19, 2008, from 5:00 p.m. to 10:00 p.m.  There will be food vendors, live music, and other activities at the event. 

The licensed vendors will sell alcohol to adults with proof of age in one designated, roped off area. One Moscow Police officer will be on site and will be paid for by Rendezvous in the Park.

There have been no problems associated with alcohol at this event in the past.

ACTION:  Consider request and direct staff as deemed appropriate.

4.      Liquor Sales on Election Days - Randy Fife

Effective July 1, 2008, the State will allow sales of liquor during the time when polls are open for general and primary elections.  Because the City has endeavored to follow the State's lead in matters which regulate the sales of liquor, it is proposed that the City change its ordinance to comport with the State's change.

ACTION:  Approve the Ordinance language and forward this to Council with a recommendation to pass the Ordinance under suspension of the rules requiring three (3) complete and separate readings and that it be read and published by title only; or direct staff to amend the proposed language; or reject the draft Ordinance; or take other action as deemed appropriate.

Reports

Hawkins Update

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration

NOTICE:  Individuals attending the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Tuesday, May 27, 2008                                                                                                       4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of May 12, 2008 - Laurie Lewis

2.      Reimbursement to North Latah Highway District - Don Palmer

Due to an error that was recently found in the software program used by Latah County, a calculation of highway tax receipt apportionment received from the State of Idaho was incorrect.  The remedy is to refund the North Latah Highway District the amount of the miscalculation.   The attached letter from Latah County outlines the cause of the error which affects the highway tax receipt apportionment calculations since 1997.  The problem resulted from the tax apportionment of the Moscow Urban Renewal Agency's (URA) Alturas Urban Renewal District project.  It should be noted that the funds were receipted to the City while they should have been distributed since 1997 to the North Latah Highway District.  It is recommended by both the Highway District and Latah County that we reimburse the County and they will in turn reimburse the Highway District.  This provides a clean audit trail and corrects this mistake.   

ACTION:  Direct staff to disburse funds to Latah County for reimbursement to the North Latah Highway District; take other such action as deemed appropriate.   

3.      Ross Bequest - Gary J. Riedner

Dorothy Scholl Ross passed away on September 17, 2007.  She has made a very generous bequest to the Moscow Fire Department of fifty thousand dollars ($50,000) and to the Moscow Parks and Recreation Department of forty thousand dollars ($40,000) for a combined total of ninety thousand dollars ($90,000).  The City has recently received a check in the amount of ninety thousand dollars ($90,000) from the Dorothy S. Ross Estate.  Staff is requesting that City Council agree to accept this bequest of ninety thousand dollars ($90,000) as explained above.

ACTION:  Accept the generous bequest from the Estate of Dorothy Scholl Ross in the amount of fifty thousand dollars ($50,000) to the Moscow Fire Department and forty thousand dollars ($40,000) for the Parks and Recreation Department for a combined total of ninety thousand dollars ($90,000).

4.      Hamilton Fund Status - Don Palmer/Gary J. Riedner

Attached is a memorandum to City Supervisor Gary Riedner and members of the Administrative Committee providing an overview of DA Davidson's analysis of the Hamilton Estate Funds.  Included in that report are future projections regarding the Hamilton Estate Fund sources and uses; debt service schedule; operations of the Hamilton Indoor Recreation Center including cash flow analysis and ball field construction considerations; as well as the Hamilton Charitable Remainder Annuity Trust and an expense summary.   Additionally, I have attached a sources and uses statement of the Hamilton Trust Fund and a worksheet outlining the average rate of returns on Hamilton investments.    Several financial factors such as interest rates, HIRC revenues and operation costs have changed several times and DA Davidson's recent analysis reflects those changes.   

The analysis provided indicates that the City could support $500,000 for ball fields and if other sources of income can increase to adjust for inflationary costs that we may be able to increase ball field support and continue to maintain the ability to accomplish the goals set out by City Council on July 21, 2003 mentioned in the attached memorandum and continue to earn sufficient income to operate the HIRC center.

In summary, I believe the attached analysis supports the ability to leverage $1 million in support of park development and still maintains the established "set aside" of cash and investments to operate the HIRC for the next twenty years. Page 7 of the attached DA Davidson analysis projects a $6,192,360 balance at the end of twenty years including a $1 million draw assumption.  This assumption presumes interest rates will continue to climb to 6% in the future.  An alternate scenario is also outlined assuming a $500,000 draw assumption; all other factors remaining the same, resulting in a projected remaining balance of $7,430,920 at the end of twenty years.   An important assumption that must be considered is that the operating revenues should increase with inflation to keep pace with the operating costs. The DA Davidson analysis will be explained further at the Public Works/Finance Committee.

ACTION:  Accept the Hamilton Estate Fund Report.

Reports

FEMA Community Rating System Report - Bill Belknap

Future Agenda Items

Installation of Purple Pipe with New Construction, Street Projects, etc. - Les MacDonald

UI Street Maintenance Agreement - Les MacDonald (June 9)

Stormwater Phase II Status - Les MacDonald

Snow Management/Operations - Mike McGahan (June 9)

Landlord/Tenant Billing Issue - Don Palmer (June 23)

NOTICE:  Individuals attending the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as soon as possible so that arrangements may be made.

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