[Vision2020] Moscow City Council Committee Agendas for Monday

Fri May 9 11:43:07 PDT 2008

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, May 12, 2008
3:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes April 28, 2008 - Stephanie Kalasz

2.      Idaho Department of Commerce - Gem Community Grant Contract for
the Latah Economic Development Corporation (LEDC) - Alisa Stone

Notification was received on April 1, 2008, from Jerry Miller, Economic
Development Specialist for the Idaho Department of Commerce; that the
City was awarded a Gem Community Grant on behalf of the LEDC in the
amount of $45,000 for wet lab upgrades at the Business Technology
Incubator.  The City will act as the Grantee and Grant Administrator for
the project.

ACTION:  Accept report and recommend approval to execute the contract
from Idaho Department of Commerce for the Gem Community Grant in the
amount of $45,000 on behalf of the LEDC or take such other action deemed
appropriate.

3.      Solid Waste Assistance Grants - 2008 Initial Proposals - Alisa
Stone

The U.S. Environmental Protection Agency (EPA) Region 10 is soliciting
proposals to fund projects that address solid waste reduction and
management.  The goal of the program is to support innovative ideas with
the goal of fostering positive change.  The request will focus on
funding to support the City's Sustainability Initiative for a study to
determine if Latah County has enough demolition and construction
materials going into the waste stream to support a building reuse center
and  to develop a "Green Book" which would be a sustainability resource
guide (like a phonebook) for the Palouse Region.  Through these
initiatives the City will be developing programs focused on "Land
Preservation and Restoration" and "Improve Environmental Performance
through Pollution Prevention and Innovation," which are two of EPA's
continuing objectives.  If funded, the City would work with the
University of Idaho or an environmentally focused non-profit to perform
the study based on existing data/matrixes and in developing the
sustainability resource guide.   The initial proposal request amount
will be $18,500.  No matching funds are required, however; the proposal
will detail existing and future planned sustainability activities and
budgeted funding.  Initial proposals are due May 19, 2008, and on June
2, 2008, EPA will notify finalists to prepare final proposals,
applications and work plans which will be due June 15, 2008.  Awards
will be made on September 30, 2008.

ACTION:  Recommend approval of submitting the proposal or take such
other action deemed appropriate. 

4.      SE Moscow Sewer District - Les MacDonald/Jack Porter

Over the course of the last six months, Staff has been in discussion
with representatives of the S. E. Moscow Sewer District about the
possibility that the District Board may choose to dissolve the District.
As part of those discussions, Staff has reviewed the existing agreement
with the District and suggested alternatives in how the Board could
proceed with or without dissolving the District. In the most recent
meeting with the District's Attorney, Jack Porter, and the District's
Treasurer, Kathleen Warnick, Staff provided the attached brief summary
of possible options.  As a result of this meeting and discussion of the
options, Mr. Porter sent the attached letter to the Board members for
consideration.  The Board met on Saturday March 22nd to discuss how to
proceed.  Mr. Porter will attend the Committee meeting to discuss the
outcome of the meeting and consult with the Committee about how the City
may want to proceed.  A copy of the current agreement between the
District and the City is attached for reference.  This item was
previously presented to the Public Works/Finance Committee on March
24th.  The Committee requested an additional presentation to the
Administration Committee.

ACTION:  Discuss with the District Representative the possible options
for the future of the District.

5.      Surplus Property Resolution - Gary J. Riedner

Following a discussion regarding surplus items for the current online
auction (including weapons), the Administrative Committee directed staff
to propose a policy and procedure to provide for the declaration of
items as "surplus" and for their subsequent disposal through sale,
transfer, recycling, discarding, or destruction.  The current proposed
Resolution would define "surplus" and "nominal value" and would allow
the City Supervisor to receive from department heads a list of items to
be considered surplus.  The City Supervisor would be granted final
authority to determine whether the item should be declared "surplus" and
whether it should be sold, transferred, recycled, discarded, or
destroyed.  The draft Resolution also contains a definition of "weapon".
Lawful weapons may be disposed of, as determined by the City Supervisor.
Illegal weapons are not subject to sale or transfer (unless such a sale
or transfer is for the sole purpose of education or training of peace
officers or other law enforcement personnel or students).

ACTION:  Consider the draft Resolution and make comments and
suggestions.

Reports

Hawkins Settlement Agreement Update - Gary J. Riedner

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration

Rendezvous in the Park Alcohol Use Request - Dwight Curtis

Trinity Fest Alcohol Use Request - Dwight Curtis

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, May 12, 2008
4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of May 12, 2008 - Stephanie Kalasz 

2.      Disbursement Report for April 2008 - Don Palmer

3.      Source Water Protection Grant Application - Public Education -
Alisa Stone and Tom Scallorn

The Idaho Department of Environmental Quality has announced the
availability of grant funding for local projects which will concentrate
on the protection of a community public water supply system.  Community
involvement and education is one of the central themes in projects that
can provide long-term benefits to drinking water quality, quantity, and
awareness.  The grant application to be submitted will focus on public
information and education focusing on the vulnerability issues of the
City's public water supply system.  The Water Department is requesting
$7,000 to expand the drinking water protection public education and
awareness program through workshops, signage, brochures, etc.  Local
match is not required; however it is encouraged and will be given
preference.  Match can be in the form of soft (in-kind), hard (cash), or
a combination thereof.  The Water Department annually budgets for
conservation information measures which could be used as the match.  The
projects must be completed in a two-year timeframe.  Proposals must be
submitted on-line by May 30, 2008.

ACTION:  Recommend approval of the grant application or take such other
action deemed appropriate.

4.      South Lift Station Bid Award - Kevin Lilly/Dean Weyen

On April 30th, a bid opening was conducted for the project to replace
the existing sanitary sewer pumping station located east of Highway 95
(Main St.) immediately north of the South Fork of the Palouse River.
The old station constructed in 1973 is no longer serviceable.  Funding
for this project has been accumulating in Sewer Capital Projects and has
reached $380,000 which, prior to the recent escalation in construction
costs, had been considered sufficient for this project.  With the higher
bid price, Staff has researched additional funding and determined that
$270,000 can be made available from the unallocated funds within the
Sewer Capital Projects Fund for a total budget amount of $650,000.  The
change in the allocation within this Fund will be reflected in the 2008
year end balance as part of the 2009 Budget proposal.  L & L Cargile,
Inc. (Spokane) was the low bidder with an amount of $649,128.00.

ACTION:  Recommend awarding the contract in the amount of $649,128.00 to
L&L Cargile, Inc. or take such other action deemed appropriate.

5.      Downtown Parking Work Plan - Les MacDonald

As a culmination of their efforts in assessing the Downtown Parking
situation, the Transportation Commission developed a series of
recommendations for consideration by the City Council.  As discussed
during the Transportation Commission presentation to the City Council on
this matter, a work plan is being developed to address the tasks
necessary to implement the Commission recommendations and whether these
tasks are best undertaken by Staff and/or a new Advisory Committee.  A
copy of the Transportation Commission report is attached for reference
together with a draft of the Downtown Parking Work Plan. 

ACTION:  Discuss the draft Downtown Parking Working Plan and direct
staff as deemed appropriate.

6.      Snow Removal Management Plan - Les MacDonald

As part of their overall consideration of street, pedestrian, bicycle,
and transit systems planning efforts the Transportation Commission
discussed the current City of Moscow approach to snow removal
operations.  The result of that discussion is the attached memorandum
regarding suggestions for consideration on snow operations management.
This agenda item is intended to allow the Committee to discuss whether
it would like to consider any modifications to the current program.

ACTION:  Discuss the Transportation Commission Snow Operations
memorandum and direct staff as deemed appropriate.

7.      FAA Airport Grant Offer - Robb Parish

The FAA is offering a grant to the Pullman-Moscow Regional Airport for
the second phase of the master plan.  This second phase of the plan
update will provide the airport with the tools necessary to develop
workable solutions for meeting FAA design standards for CIII airport
reference code and provide the best possible instrument approaches.
Phase 2 will proceed with the remaining planning elements normally
associated with an airport master plan with emphasis on environmental
and constructability issues.

ACTION:  Recommend acceptance of the grant or take such other action
deemed appropriate.

8.      Airport Fire Flow - Gary J. Riedner/Robb Parish

The Pullman Moscow Airport Board has requested that each of its
associated entities (City of Pullman, City of Moscow, Latah County,
Whitman County, Port of Whitman, University of Idaho, Washington State
University) enter into an agreement to facilitate airport expansion for
the purpose of allowing airport infrastructure and hangers to be built
so that the airport can resolve its fire flow concerns.  Although the
member entities tentatively agreed to the fire flow project proposed in
late 2007, it is now proposed that the project change to include a
gravity flow reservoir to be made possible by a land trade with a local
property owner adjacent to the airport.  Mark Workman, Public Works
Director for the City of Pullman, is of the opinion that such a project
will result in lower cost of operations because of less equipment
maintenance.  Additionally, Mr. Workman states that the City of Pullman
will accept responsibility for bonding of the project as deemed
necessary by the City of Pullman and will be responsible for any
overruns.  According to Workman, the amount to be paid by airport
entities other than Pullman will be set and will not vary with site
selection or other variables.  

ACTION:  Receive the report and give instructions to staff regarding
further action to be taken.

Reports

Safe Routes to School - Alisa Stone

Future Agenda Items

Installation of Purple Pipe with New Construction, Street Projects, etc.
- Les MacDonald

UI Street Maintenance Agreement - Les MacDonald

Stormwater Phase II Status - Les MacDonald

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

Stephanie Kalasz

Moscow City Clerk

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