[Vision2020] Moscow City Council Committee Monday Agendas

Thu Jul 10 18:15:54 PDT 2008

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, July 14, 2008
4:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes June 23, 2008 - Stephanie Kalasz

2.      FY08 Statewide Rideshare Funds, City of Moscow and
Palouse-Clearwater Environmental Institute (PCEI) - Concept Paper -
Alisa Stone

The Rideshare program promotes low cost transportation options and
encourages the expanded use of carpools, vanpools, walking, biking, park
and ride lots, and public transportation to reduce traffic congestion
and protect the environment.  PCEI has been a sub-grantee of this
funding since 2003 when they applied with the City of Lewiston for
funding to market and manage a VanPool program providing service routes
in Nez Perce and Latah counties serving Lewiston, Moscow, and Lapwai.
The current FY2008 request is for $47,600 to purchase a new 15-passenger
van, staff, and operating expenses.  The match for the project will be
$20,200 from VanPool Service Fees and PCEI is providing $5,300 In-Kind
Match for a total project budget of $73,100 (see attached Concept Paper
for detailed information).

ACTION:  Recommend approval for the Mayor to provide a letter of
support, the City to sponsor the application, and submit the Concept
Paper for the FY08 Statewide Rideshare Fund program; or take such other
action deemed appropriate.

3.      State Highway 8 Local/State Agreement -Kevin Lilly

In the fall of 2007, the City Council approved a State/Local Agreement
for improvements to be made on State Highway 8 between Spotswood Avenue
and White Place.  That agreement included provisions for the City
participating in the cost of sidewalk along the north side of the
highway.  As part of the work in developing the design of the project,
ITD has identified the need for detour routes around the project site.
Any route selected involves the use of City streets, therefore it is
necessary for ITD to gain permission to use these streets.  ITD has
requested an addendum to the previous State/Local agreement which
addresses the use of the City owned streets.  The route for the detour
is along Palouse River Drive and Mountain View Road between SH8 and
US95.  

ACTION:  Recommend approval of the agreement; or take other action
deemed appropriate.

4.      Backyard Fire Pits - Gary J. Riedner/Ed Button

On May 19, 2008, Moscow citizen Kit Craine issued a complaint via email
to City Supervisor Gary Riedner concerning backyard burning.  Ms.
Craine's complaint is that backyard burning creates smoke that comes on
to her property and ultimately into her house, which she feels is a
trespassing nuisance issue.  Ms. Craine would like the Moscow City
Council to place an immediate moratorium on outdoor burning in backyard
fire pits.  Ms. Craine provided additional material regarding health
problems due to smoke from burning grass (attached) and met with the
Legal Department on the issue.

ACTION:  Provide staff with direction or other take such action as
deemed appropriate.

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration and Virtual/No Impact Businesses

Whitcom Report - Patti VonBargen (7/28)

SE Moscow Sewer District - Les MacDonald

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, July 14, 2008
5:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of June 23, 2008 - Stephanie Kalasz

2.      Disbursement Report for June 2008 - Don Palmer

3.      Quarterly Financial Report - Don Palmer

4.      Wastewater Treatment Plant Bond Sale Ordinance - Don Palmer

On December 3, 2007, the City petitioned the District Court of the
Second Judicial District of the State of Idaho, in and for the County of
Latah (the "Court") pursuant to Title 7, Chapter 13 of the Idaho Code
(the "Petition") for judicial examination and confirmation of the City's
authority to issue bonds without electoral approval for the purpose of
financing the filtration improvements (the "Project").  December 5,
2007, the Court issued Findings of Fact, Conclusions of Law and Judgment
(the "Judicial Authorization") finding, among other things, that the
City has the authority to issue revenue bonds in the total aggregate
amount of not to exceed $6,000,000 for the purpose of financing the
Project.  It is now proposed that the Mayor and Council issue sewer
revenue bonds series 2008 in the aggregate principal amount of
$6,000,000 to obtain funds which will pay the cost of acquiring and
constructing the 2008 project.   This Ordinance will satisfy that
purpose.

ACTION:  Recommend approval of the Ordinance or take such other action
deemed appropriate.

5.      Indian Hills 8th Development Agreement - Kevin Lilly

The Indian Hills Trading Company LLC, has submitted to the City a final
plat for the development of their property north of Palouse River Drive
and east of US-95.  The City Council has approved a preliminary plat for
this property.  The final plat is titled the Indian Hills 8th Addition
Subdivision.  In order for the developer to move forward with the
implementation of the project, a development agreement is needed to
address construction of public improvements, phasing of such
construction, parkland dedication, street tree contributions, and
as-constructed drawings. The attached agreement covers these items.  The
agreement specifies that the public improvements for the Indian Hills
8th Addition plat will be constructed within nine months of the issuance
of the first building permit within the subdivision.  This time frame
will allow for winter construction of structures with completion of
public works improvements during the summer months.

ACTION:  Recommend approval of the Agreement or take such other action
deemed appropriate.

6.      Street Overlay Project Bid Award - Kevin Lilly

Bid opening was July 9th for a project to patch and overlay several
alleys directly west of Main Street, as well as portions of 3rd and
Joseph Streets.  Two bids were received.  Herco Asphalt and Paving, Inc.
of Lewiston submitted a bid in the amount of $116,904.45 and Poe Asphalt
Paving, Inc. in the amount of $265,020.75.  After the bid opening, City
of Moscow Public Works was notified by Herco Asphalt and Paving that
they had discovered a major error in the calculation of their bid.  They
have submitted a request to have that bid withdrawn and understand that
they will be forfeiting their bid bond in the amount of $5,900.  The bid
received from Poe Asphalt has been reviewed and has been deemed
reasonable.

ACTION:  Recommend awarding contract to Poe Asphalt or take such other
action deemed appropriate.

7.      Bus Shelter Bid Award - Kevin Lilly

Bid opening was July 10th for the Bus Turnout and Shelters project.
The project consists of installing one City furnished bus shelter at the
existing St. Augustine's bus stop on Deakin Avenue; installing one City
furnished bus shelter at the existing bus stop at the Wallace Complex;
and constructing an additional bus turnout at the St. Augustine's stop.
Ace Elliott Land of Pullman submitted the low bid in the amount of
$50,966.00; the only other bidder, M.L. Albright & Sons, Inc. submitted
a proposal in the amount of $56,040.00.  The Engineer's estimate was
$53,500.

ACTION:  Recommend awarding the contract to Ace Elliott Land or take
such other action deemed appropriate.

8.      Linda Lane LID Bid Award - Kevin Lilly

Bid opening was June 23rd for the Linda Lane street improvement L.I.D.
The project consists of new curbs, sidewalks, paving and drainage.
Giese Paving and Excavation, Inc. of Lewiston submitted the low bid in
the amount of $54,310.75; the only other bidder, McCall's Classic
Construction, submitted a proposal in the amount of $61,341.20.  The
Engineer's estimate was $63,485.00.

ACTION:  Recommend awarding the contract to Giese Paving and Excavation,
Inc. or take such other action deemed appropriate.

9.      Safe Routes to School Bid Award - Kevin Lilly

Bid opening was July 9th for the Safe Routes to School Sidewalk
improvement project.   McCall's Classic Construction, Inc. of Clarkston
submitted the low bid in the amount of $98,651.60; the only other
bidder, Ace Elliott Land, submitted a proposal in the amount of
$144,446.00.  The Engineer's estimate was $94,600.00.  The City received
an FY 2007 Idaho Safe Routes to School grant in the amount of $100,000
to accomplish this work.

ACTION:  Recommend awarding the contract to McCall's Classic
Construction or take such other action deemed appropriate.

10.  Recycling Center Upgrade Bids - Kevin Lilly

A bid opening was held July 8th for a base bid project to repair and
upgrade the yard waste facility on Almon and an alternate bid to repair
the drive surface in front of the existing recycle drop-off bins along
Jackson.  Two bids were received.  One bid was from Atlas Sand and Rock,
Inc. of Lewiston in the amount of $75,417.50 for the base bid and
$26,109.25 for the alternate bid and another from Germer Construction in
the amount of $105,000.00 for the base bid and $45,000.00 for the
alternate bid.  An appropriate Idaho Public Works License is required by
State law to submit a bid on an Idaho public works project.   Idaho
contractors are licensed by their capability for numerous categories of
work as defined in the Idaho Public Works Licensing laws.  Atlas Sand
and Rock's license unfortunately does not include the appropriate class
of license to allow them to construct the retaining wall that is
included in the scope of the base bid for this project; therefore, their
bid must be considered nonresponsive in accordance with Idaho law.
Germer Construction's license does include all of the appropriate
categories required to perform the work but exceeds the project budget.

ACTION:  Recommend rejecting both bids and rebid the project as soon as
possible or take such other action deemed appropriate.

Reports

None

Future Agenda Items

Installation of Purple Pipe with New Construction, Street Projects, etc.
- Les MacDonald (9/2)

Stormwater Phase II Status - Les MacDonald

UI Street Maintenance Agreement - Les MacDonald (7/28)

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

Stephanie Kalasz

Moscow City Clerk

-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.fsr.com/pipermail/vision2020/attachments/20080710/676268a9/attachment-0001.html 