[Vision2020] Moscow City Council Workshop and Committee Agendas for Monday

Fri Dec 19 13:05:15 PST 2008

AGENDA

MOSCOW CITY COUNCIL WORKSHOP

Monday, December 22, 2008
2:00 p.m.

Council Chambers, 206 E. Third Street, Moscow

1.          Consideration of Council assignments for 2008, including:

A.         Council President

B.         Council Vice President

C.         Liaison roles with Commissions and Committees

2.          Other Business

3.          Adjourn to Administrative Committee Meeting by 3 p.m.

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, December 22, 2008
3:00 p.m. - 4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes December 8, 2008 - Stephanie Kalasz

2.      Renewal of Secondhand/Pawn License for Now and Then - Laurie
Lewis

Patricia Woodbury has applied for renewal of her secondhand/pawn license
for Now and Then.  The application was forwarded to Chief Weaver who
recommended approval.

ACTION:  Recommend approval to renew the Secondhand/Pawn License for
Patricia Woodbury of Now and Then or take such other action deemed
appropriate.

3.      CTAI Agreement - Alisa Stone

The CTAI is a 501(c)(3) nonprofit trade association located in Boise
which represents Idaho transit agencies.  CTAI acts as a coordinator for
the Idaho Transit Coalition (ITC), an informal coalition, to obtain
congressional earmarked funds for capital funding for transit agencies
from the Federal Transit Administration, Capital Program (49 U.S.C.
Section 5309) Safe, Accountable, Flexible, Efficient Transportation
Equity Act: A Legacy for Users (SAFETEA-LU).  CTAI enters into an
agreement with a public affairs and governmental relations consulting
firm to provide transportation funding consulting services on behalf of
ITC.  The City of Moscow, a member of ITC since 2005, has entered into
annual agreements with CTAI to seek capital funding for improvements for
the various fixed-route bus stop locations.  The City has received the
FY 2010 Agreement to be executed between CTAI and the City of Moscow.
As shown on the attached final version of the "2010 Congressional
Earmark 5309 Transit Capital Projects" spreadsheet the fees for the City
of Moscow will be $1,500 to CTAI and $1,299.52 for the Consultant for a
total of $2,799.52.  Attached is an email from Ken Burgess of Veritas
Advisors, LP, encouraging the larger participants to decrease their
request amounts, and if this happens, our fee will also be reduced.
Staff is currently preparing an application with total project costs of
$245,000 to include $196,000 of federal funding with a $49,000 local
match.

ACTION:  Recommend approval of the agreement or take such other action
deemed appropriate.

4.      DEQ Grant for Drinking Water and Wastewater Systems Letter of
Intent - Alisa Stone

The Drinking Water Planning Grant Program assists entities that manage
public water systems to achieve and maintain compliance with state and
federal drinking water standards and to protect public health.  DEQ has
announced the acceptance of Letters of Interest (LOI) to participate in
the planning grant program which are due January 16, 2009.  The planning
grants provide up to 50% of the cost of developing a Facility Plan or
Engineering Report in preparation for project feasibility, design, and
construction.  Surface water has been identified as a potential means to
gain additional water levels in the City's water supply wells.  The City
would like to identify the feasibility of surface water impoundment for
replacement of potable and/or irrigation water supplies.  The Public
Works Director has included sufficient funding to match this request in
the FY 2009 budget.

ACTION:  Recommend approval to submit a "Letter of Interest" to DEQ to
request assistance from the Drinking Water Planning Grant program for a
Surface Water Reservoir Feasibility Study or take such other action
deemed appropriate.

5.      Police Grant Letter of Intent - Alisa Stone

The U.S. Department of Justice recently announced a new round of grant
funding for a prior application submitted by the Police Department that
was not funded.  A non-binding Letter of Intent was submitted on
December 18, 2008, as required in the program announcement.  The final
application is due via Grants.gov on January 16, 2009.  If awarded this
would be a collaborative project with the University of Idaho Violence
Prevention and Services Program and the Alternatives to Violence on the
Palouse (ATVP), Inc. of Whitman County, Washington and the Latah County,
Idaho.  The purpose of the funding will be to assist law enforcement and
community based victim service providers the ability to carry out
mandatory arrest laws while providing additional services to victims of
domestic violence and protection order violations.  The funding for the
equipment will allow the project partners to obtain mobile data
computers, software, support equipment and digital radio communications
systems in addition to training that is critical to a region wide data
sharing network designed to enable officers to obtain data while in the
field.  The anticipated grant request amount will be approximately
$400,000.  There is no cash match for the program, however; a great deal
of training and staff time will be needed to fulfill the grant
requirements.  The award period for this grant is 24 months and
continued or supplemental funding is not guaranteed.  The City Attorney
will revise a previously prepared Draft Memorandum of Understanding
between the collaborative partners which is required to be submitted
with the grant application.

ACTION:  Recommend approval to submit a grant application for the OVW FY
2009 Grants to Encourage Arrest Policies and Enforcement of Protection
Orders or take such other action deemed appropriate.

6.      Idaho Parks and Recreation Grant - Alisa Stone

The Recreational Trails Program (RTP) of 1998 established a program for
allocating funds to States for recreational trails and trail-related
projects.  The Idaho Department of Parks and Recreation (IDPR) is
responsible for the administration of the Recreational Trail Program
(RTP) in the state of Idaho.  The RPT has a category designed for
non-motorized diverse use projects primarily intended to benefit more
than one mode of non-motorized recreational trail use such as walking,
bicycling, and skating; both pedestrian use in the summer and
cross-country ski use in the winter.  This program has been identified
to assist in the purchase and improvement of an undeveloped section of
the Paradise Path system.  In order to develop this section of the path,
staff is proposing to purchase two small sections of property located
near Heron's Hideout and improving the path system from Mountain View
through the Carol Ryrie Brink Nature Park connecting south through
Heron's Hideout back to Mountain View.  This completed connection will
provide 2.34 miles of walking/biking systems from Mountain View near
White Avenue to the north end of Mountain View Park.  The proposed
project is a key component in providing access to all of the connections
from the largest section of Moscow's residential population from Hwy. 8
and north to Mountain View Park.  Taking this step forward in purchasing
the necessary property near Heron's Hideout and developing the path is
key to development of a multi-modal transportation system to provide
safe and recreational routes for the heavily populated east side of the
City.

ACTION:  Recommend approval to full City Council to submit a grant
application to include Budget Option A to the IDPR under the RTP program
for the purchase of the Gale and Jaborra properties and the development
of the Paradise Path system through Heron's Hideout and Carol Ryrie
Brink Nature Park or take such other action deemed appropriate.

Reports

Portable Sign Code Amendment - Bill Belknap

Potential for a Regional Landfill - Randy Fife

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration and Virtual/No Impact Businesses

Proposed Amendment to City's Equal Opportunity Employment Policy - Mayor
Chaney/Randy Fife

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, December 22, 2008
4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of December 8, 2008 - Stephanie Kalasz

2.      Excavation Permit Security Deposit Policy and Rates - Les
MacDonald

The City of Moscow code requires that prior to the performance of
excavation or the filling of excavations on public property an
excavation permit must be issued for the proposed work.  In addition, a
security deposit must accompany the application for the permit.  This
deposit is intended to ensure that the public property is restored after
the excavation work is completed.  In the event that the applicant does
not complete the project or the restoration in a manner acceptable to
the City the security deposit can be used to remedy the situation.  The
City Code indicates that the security deposit shall be in an amount up
to Two Thousand Dollars ($2,000) and in accordance with the rate
schedule adopted by the City Council.  The attached resolution will
establish a rate schedule for excavation security deposits.  This topic
was presented to the Public Works/Finance Committee on November 24,
2008.  The Committee requested edits to the proposed rate schedule.  In
addition, the City Attorney indicated a need to confirm that the
proposed methodology of establishing the rates was appropriate.  The
rate structure proposed has been modified in the attached resolution in
accordance with the request of the Committee.  The City Attorney has
confirmed the methodology to be used to establish the rates and this is
also reflected in the attached draft resolution.

ACTION:  Recommend that the resolution establishing an excavation permit
security rate schedule be approved by the City Council and place the
item on the consent agenda or take other action as deemed appropriate.

3.      Time Warner Rack Space Lease - Jesse Flowers

Staff has been approached by Time Warner Cable with a request to lease
five Units of rack Space from the City. Staff has prepared a draft lease
agreement the lease agreement would be for a term of 3 years.

ACTION:  Recommend approval of the Lease; or recommend denial of the
Lease; or take such other action deemed appropriate.

Reports

Campus Crest Project Update - Kevin Lilly

Report on City Projects for Potential Federal Funding - Les
MacDonald/Dwight Curtis

Update on Snow Removal Efforts - Les MacDonald

Future Agenda Items

Installation of Purple Pipe with New Construction, Street Projects, etc.
- Les MacDonald

Landlord-Tenant Billing for Utilities - Don Palmer

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

Stephanie Kalasz

Moscow City Clerk

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