[Vision2020] Moscow City Council Monday Agenda

Fri May 12 08:33:31 PDT 2006

AGENDA

MOSCOW CITY COUNCIL

SPECIAL MEETING

Monday, May 15, 2006                                                                                                  7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's meeting.  We appreciate and encourage public participation.  For regular agenda items, an opportunity for public comment is sometimes provided after the staff report.  However, the formality of procedures varies with the purpose and subject of the agenda item; therefore, the Mayor may exercise discretion in deciding when to allow public comment during the course of the proceedings and limitations will be placed on the time allowed for comments.  Citizens wishing to comment on business which is not on the agenda will be provided the opportunity to do so as item number 2.  If you plan to address the Council, you will find a list of "Tips for Addressing the Council" on the table outside the City Council Chambers.  Thank you for your interest in City government.

RENEWING OUR FOCUS - At each meeting, one City Council member will present an example of patriotism, humanitarianism, community spirit, or other inspirational message.  Contact a Council-member with examples to share at future meetings.

1.    Consent Agenda:  Any item will be removed from the consent agenda at the request of any member of the Council and that item will be considered separately later.  Approval by roll call vote.

A.     Approval of Minutes of May 1, 2006 - Stephanie Kalasz

B.     Disbursement Report for April 2006 - Don Palmer

Public Works/Finance Committee reviewed accounts payable for April 2006 and recommends approval of the following:

General

$693,841.99 

Street

$68,393.75

HUD Reserve

Parks & Rec

$91,859.15

1912 Center

$5,133.80

Arts

$10,762.49

Water Fund

$120,888.22

Sewer Fund

$169,993.51

Sanitation

$182,563.97

Fleet Mgmt Fund

$116,199.25

Enterprise Construction

Capital Projects

$15,592.68

LID Construction

Hamilton P&R

Bond & Interest

LID Special Assessment

TOTAL

$1,475,228.81

C.     Salary Survey Consultant - Leslie Moss/Gary J. Riedner

In order for the City to remain competitive in recruiting and retaining employees, the City committed to conducting a salary and benefits survey at least every four years.  Funds were budgeted in Human Resources to retain a consultant to conduct a survey in 2006.  Requests for Proposals (RFP) were sent to sixteen consultants on March 8, 2006.  Three proposals were submitted all of which met the requirements of the RFP.  The proposal from Jan Mason Rauk to conduct the study for $7,500.00 is the only proposal within the budgeted amount of $9,000.00.  Reviewed by the Administrative Committee on May 8, 2006.

ACTION:  Approve selection of salary survey consultant.

D.     Vettrus Lot Line Adjustment 763/775 Indian Hills Drive - Andrew Ackerman

Dean Vettrus has filed for a lot consolidation (lot adjustment) to create a single approx. 12,320 sq. ft. lot from the existing two platted parcels of land (lots 8 & 9, Blk 1, Indian Hills 7th). The property is zoned Low Density Single-Family Residential (R-1) Zoning District. The lot consolidation proposal meets code requirements for lot size, lot width and access for the proposed lot configuration. A recommendation of approval by the committee would allow for scheduling for the May 15th, 2006 Council agenda. Engineering has reviewed the request and have recommended one condition related to future development of the lot.  Reviewed by the Public Works/Finance Committee on May 8, 2006.

ACTION:  Approve lot line adjustment.

E.      Receive Planning and Zoning Commission Recommendation for PUD Amendments - Andrew Ackerman

On April 26, 2006, the Planning & Zoning Commission recommended unanimous approval of minor amendments to the Moscow Zoning Code Ch. 7, Title IV, Planned Unit Development (PUD) Option. The Local Land Use Planning Act requires that the Council "receive" the Commission recommendation prior to publication of the Council hearing notice.

            ACTION:  Receive recommendation and direct staff to schedule public hearing for June 5, 2006.

F.   Business Travel and Reimbursement Guidelines - Don Palmer

Staff is recommending that the City's current business travel and reimbursement guidelines need to be further defined and updated.  The guidelines are intended to provide a framework for employees, volunteers and appointed officials whose travel, meals, and meeting costs are reimbursed.  Attached is a memorandum that outlines Moscow's current per diem rate, those of other communities, State, Agencies and the University of Idaho and the proposed change.  The attached Business Travel and Reimbursement Guidelines document is Staff's recommendation to clarify the current travel policy and outlines specific reimbursement procedures, rental car insurance issues, pay advances, transportation options, lodging needs and other procedures that provide a framework for employees to receive cost recovery from their true cost of travel.  Reviewed by the Public Works/Finance Committee on May 8, 2006.

      ACTION:  Approve business travel and reimbursement guidelines.

2.    Public Comment and Mayor's Response Period (limit 15 minutes) - For members of the Public to speak to the Council regarding matters NOT on the Agenda and not currently pending before the Planning and Zoning Commission or Board of Adjustment, please state your name and address for the record and limit remarks to three minutes.  Mayor will respond to comments from previous meeting.

3.    Anderson Lot Division 705 E. 8th St. - Andrew Ackerman

Don and Jill Anderson have filed for a lot division to create a 9,236 sq. ft. acre lot from the existing ½ acre parcel of land at 705 E. 8th Street. The property is zoned Medium Density Residential (R-3) Zoning District. The lot division proposal meets code requirements for lot size, lot width and access for both of the newly proposed lot configurations. Additionally, the lot can easily be served by existing city sewer and water. A recommendation of approval by the committee would allow for scheduling for the May 15th, 2006 Council agenda.  Reviewed by the Public Works/Finance Committee on May 8, 2006.

      ACTION:  Approve the lot division; or deny the lot division; or take such other action deemed appropriate.

4.    Thompson CLC Rezone - Joel Plaskon

The applicants propose to rezone 77.6 acres from Agriculture/Forestry (AF) Zoning District to Motor Business (MB) Zoning District.  The subject land is located south of State Highway 8, east of South Mountain View Rd. and north of East Palouse River Dr. (all arterial streets) and is designated as Extensive Commercial (EC) by the Comprehensive Plan.  The Planning and Zoning Commission conducted a public hearing on February 22, 2006 and recommended denial of the proposed rezone due primarily to concern over the large quantity of land requested for rezoning to a single and intensive commercial zoning district and its potential adverse impacts to infrastructure, as well as their concern about it removing the subject land from a potential for mixed use development.   The Council conducted it's hearing on the matter and closed such without deliberation on May 1, 2006.

ACTION:  Approve rezone ordinance on first reading, to be read and published by title only, under suspension of the rules requiring three complete and separate readings;  or consider rezone ordinance on first reading, requiring additional readings for final approval; or reject rezone ordinance; or defer any decision to a later date; or remand matter to Planning and Zoning Commission.  Any conditions of approval should be reflected in the ordinance and must also be executed by a separate agreement.  Any decision must be subject to a Reasoned Statement of Relevant Criteria and Standards.

5.    Police Compensation & Benefits Discussion - Gary J. Riedner

Over the course of the last several months, the Mayor and City administrative staff have been working with representatives of the Police Department to review various concerns voiced by the employees of the Police Department.  Those concerns include issues of collective bargaining and professional representation, officer turnover, compensation and benefits, dissatisfaction with the AMPS process, and lack of communication. Mayor Chaney has been directing staff in working toward resolution of as many issues as possible. The matter has been reviewed by Administrative Committee on March 27, April 24 and May 8, 2006. All backup materials submitted at Administrative Committee are contained in the backup materials for this meeting, including a May 8, 2006 memo from Mayor Chaney.

ACTION:  Review backup information, including Mayor Chaney's memo of May 8, 2006. Give direction regarding issues of collective bargaining, compensation and benefits.

REPORTS:

            Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions

            Mayor

NOTICE:  Individuals attending the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk, at (208) 883-7015, as soon as possible so that arrangements may be made.

Stephanie Kalasz

Moscow City Clerk

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