[Vision2020] Moscow Administrative and Public Works Finance Committee Agendas

Thu Feb 23 20:42:17 PST 2006

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, February 27, 2006
3:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor

1.      Approval of Minutes of February 13, 2006 - Stephanie Kalasz

2.   PCEI Van Bid Award - Les MacDonald

In January 2005, the City of Moscow made a grant funding application on
behalf of PCEI for the purchase of a two new vans for use in the Palouse
VanPool Network.  The application was made with the City as the
sponsoring organization since PCEI is not eligible for direct funding
under this program.  The proposal was selected by the Idaho
Transportation Department at a reduced funding level of $43,600.  This
is sufficient to acquire one of the two requested vans as well as the
program support costs.  Specifications for the new van were developed by
the Fleet Division in conjunction with PCEI and distributed to the local
vendors on January 5th.  The two quotes received were from General
Motors (Nelson GM Center) for $24,278.00 and from Ford (Paradise Ford)
for $24,666.72.  The quotes were reviewed by the representatives of the
funding agency and PCEI.  Both found them to be acceptable.

ACTION:  Recommend that the City Council approve acquisition of the new
PCEI van from Nelson GM Center as the low bidder at $24,278.00 or take
such other action deemed appropriate.

3.   Gosselin Development Agreement - Dean Weyen

Tod Gosselin is proposing to construct a single family dwelling on a lot
bordering the south side of Joseph Street between Stephany Lane and
Fairview Drive.  This parcel is the result of a lot division approved by
Council on October 3, 2005.  Public improvements consisting of pavement
widening, curb, sidewalk and storm sewer piping are required.  A
Development Agreement is necessary to allow issuance of a building
permit prior to the construction of public improvements.  

      ACTION:  Recommend approval of the agreement or take such other
action deemed appropriate.

4.   Washington Street Cooperative Agreement - Les MacDonald

The Idaho Transportation Department (ITD) is scheduled to perform a
roadway maintenance project on a portion of US95 within the City of
Moscow during the summer of 2006.  This work includes the resurfacing of
Washington Street from 8th Street to 1st Street as well as the
reconstruction of the intersections of US95 at Third Street and Sixth
Street.  These intersections will be changed from asphalt concrete to
portland cement concrete to provide for better longevity in these heavy
turning movement areas.  In order for ITD to perform this work, they
will need to utilize existing City of Moscow streets for detour routes
and they will need to close portions of the Third Street and Sixth
Street intersections for construction activities.  The attached
agreement specifies that the City will allow the use of City of Moscow
streets for detour routes and for temporary closures of the
intersections during the construction activities.

      ACTION:  Recommend approval of the agreement or take such other
action deemed appropriate.

5.   Joseph Street Bridge State/Local Agreement - Les MacDonald

In June 1999, the City of Moscow and ITD entered into a State/Local
Agreement for funding of the Joseph Street Bridge Replacement project.
In that agreement, it was anticipated that the City would hire a
consultant to perform the design services.  In 2003, the City hired an
Engineer in Training (EIT) that had fairly extensive road design
experience.  The decision was made at that time to perform the project
design services in-house utilizing the new EIT.  An addendum to the
original State/Local Agreement was approved in July 2004 to reflect the
change from a consultant design to in-kind services by City staff.
Subsequent to this agreement approval, the EIT's health deteriorated to
the point that he was no longer able to perform his job and he left the
City's employment.  Without this staff resource, it was determined that
the best way to advance the project to construction was to return to the
original concept of hiring a consultant for design services.  ITD agreed
and the firm of Taylor Engineering of Pullman was put under contract
with the City in August 2005.  ITD has now provided a revised version of
the State/Local Agreement to reflect this change and to replace the
original agreement and addendum.

      ACTION:  Recommend approval of the agreement or take such other
action deemed appropriate.

6.      Revision to FY2009 Transportation Enhancement Funding
Application - Les MacDonald

The Idaho Transportation Department (ITD) District 2 reviewed the City's
application for the FY2009 Transportation Enhancement Program which
requested funding for installation of the in-roadway lights along State
Highway 8 and Mountain View Road.  ITD District 2 will not support
installation of the lights on the state highway system.  Therefore,
staff is considering revising the funding application to exclude the
State Highway 8 locations.  Installation will concentrate on the
Mountain View Road school and public facilities area, between "D" Street
and "F" Street.  

ACTION:  Discuss action to be taken and direct staff as appropriate.

7.   Professional Services Agreement - "D" Street - Dave Klatt

Development of the "D" Street project has reached a point where
materials investigation and reports must be accomplished.  Staff has
requested the local firm, STRATA, Inc., to submit a scope of work and
man hour estimate to perform the work.  The reviewed estimate of time
and cost to do the work appears to be reasonable and has been included
in a Local Professional Services Agreement.  The agreement has been
reviewed by staff and found to be in order and ready for the Mayors'
signature. The reports generated from this contract will be submitted to
and approved by the Idaho Transportation Department for establishing
much of the design criteria for "D" Street. The cost of these services
will be considered credit toward the City match on this project.

      ACTION:  Recommend approval of the agreement or take such other
action deemed appropriate.

REPORTS:

None

Future Agenda Items

WWTP Upgrades Briefing - Les MacDonald (Mar 13)

Engineering Standard Details Update - Les MacDonald/Dean Weyen (Mar 13)

Cost of Development - Average Cost of Adding Personnel (Impact Fee
Discussion)

Waste Management Concerns Regarding Petroleum Price Increase or
Adjustment in their Contract - Don Palmer

Review of Traffic Control Procedures - Les MacDonald (3/13)

Cemetery Water/Sewer Utility - Don Palmer/Les MacDonald

Public Transportation Report - Les MacDonald (3/27)

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015, as soon as possible so
that arrangements may be made.

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, February 27, 2006
4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes of February 13, 2006 - Stephanie Kalasz 

2.   Request to Re-establish Youth Recreation Task Force to Re-examine
Youth Recreation Needs - Dwight Curtis

A Task Force on Youth Recreation was formed in 1996 which produced a
situations and recommendations report in December 1997 (attached).  The
League of Women's Voters took on the research task which produced the
report.  Some of the original report's recommendations have been
fulfilled while some have not.   Nine years have passed since that
report was submitted and the Parks and Recreation Commission feel that
an update is needed. Since the Parks and Recreation Department is
currently working on an updated comprehensive plan, current information
on youth recreational needs should be obtained for inclusion in the
plan. 

ACTION:  Direct staff to solicit names of interested citizens for
consideration of appointment to a new Task Force on Youth Recreation; or
take such other action deemed appropriate.

3.   Proposed Amendment to Moscow City Code Title 7 Chapter 1 Section
106 and Title 7 Chapter 13- Jim Johnson

The Proposed Ordinance is in response to an appeal regarding the
interpretation of the Building Official that the site plan must be
prepared by a registered design professional.  Although the appeal was
resolved, staff thought it prudent to clarify the Code to prevent any
confusion on this matter.  The proposed Ordinance allows for site plan
requirements to be adopted by Resolution of the Council from time to
time.  No such Resolution has been adopted to date, but is proposed by
staff herein.  Additionally, the Ordinance also would remove the
language in Title7 Chapter 13 because it is duplicated in Title 7
Chapter 8, but retain the Chapter number 13 for future use.  The
Administrative Committee reviewed the Ordinance at the January23rd
meeting and requested staff to provide a flow chart showing the
permitting process for 1, 2, and 3 unit buildings and also for
commercial projects.

ACTION:  Recommend approval of the proposed Ordinance; or recommend
rejection of the proposed Ordinance; or take such other action deemed
appropriate. 

4.   Animal Related Ordinances - Randy Fife

A sub-committee of the Administrative Committee led by Councilmember
Dickinson met throughout the summer of 2005 to review drafted City
ordinances related to animal care.  The three proposed ordinances
contain edits suggested by the Administration Committee on September 26,
2005:  (1) an Animal Care Ordinance which deals generally with animals
within City limits; (2) a Dangerous Dog Ordinance which deals
specifically with dogs which may be classified as dangerous and, after
such classification, establishes procedures and precautions to maintain
such a dog within the City; and (3) an Animal Care Commission Ordinance
which creates a commission to assist the City in education and promotion
of animal care matters and to act as an appeals board for decisions
which are related to animals and dangerous dogs.  This was most recently
reviewed by the Administrative Committee on January 23, 2006.

ACTION:  Review proposed ordinances and direct staff as deemed
appropriate.

5.   Gas Franchise Renewal - Gary J. Riedner

The current gas franchise with Avista Utilities expires March 7, 2006.
Staff has been working with Mike Thomason, Regional Manager of Avista
Utilities on a renewal of the franchise agreement and the proposed
ordinance is attached.  Idaho Code section 50-329 states that an
ordinance granting a franchise shall not be passed on the day of its
introduction or the following 30 days and the ordinance must be
published in at least one issue of the official newspaper.  The proposed
ordinance has a term of ten years with a renewal term of fifteen years.
The ordinance is very similar to the electric franchise ordinance which
was passed by the City in 1998.  Staff also requests that the Council
extend the current gas franchise ordinance for a period of 60 days to
account for the time necessary to implement a new franchise.

ACTION:  Recommend that the current gas franchise agreement be extended
for a period of 60 days and that the City Council consider the proposed
new Gas Franchise Ordinance on first reading at their upcoming March 6th
meeting; or take such other action deemed appropriate.

REPORTS:

Review of Legislative Procedures - Gary J. Riedner

Future Agenda Items

Request to Establish Task Force to Develop "Process" for Planning and
Development of Parks and Facilities - Dwight Curtis  

History and Current Status of Hamilton Funds - Don Palmer

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015, as soon as possible so
that arrangements may be made.

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