[Vision2020] Moscow City Council agenda

[Laurie Lewis]

Pasted and copied below, please find the Moscow City Council meeting
agenda for April 4, 2005.
 
Laurie Lewis
City of Moscow
PO Box 9203
Moscow ID  83843
(208)883-7080
(208)883-7018 fax
llewis at ci.moscow.id.us
 
 
AGENDA
MOSCOW CITY COUNCIL

REGULAR MEETING

Monday, April 4, 2005
5:00 p.m.
City Hall Council Chambers
 206 East Third Street, Second Floor
The Moscow Mayor and City Council welcome you to tonight's meeting.  We
appreciate and encourage public participation.  For certain regular
agenda items, an opportunity for public comment may be provided after
the staff report.  However, the formality of procedures varies with the
purpose and subject of the agenda item; therefore, the Mayor may
exercise discretion in deciding when to allow public comment during the
course of the proceedings and limitations will be placed on the time
allowed for comments.  If you plan to address the Council, you will find
a list of "Tips for Addressing the Council" on the table outside the
City Council Chambers.  The City of Moscow may be contacted at 206 E.
3rd Street or (208) 883-7000 or www.ci.moscow.id.us
<http://www.ci.moscow.id.us/> .  Thank you for your interest in City
government.
 
PLEDGE OF ALLEGIANCE 
 
FAIR HOUSING MONTH PROCLAMATION
 
1.         Consent Agenda:  Any item will be removed from the consent
agenda at the request of any member of the Council and that item will be
considered separately later.  Approval by roll call vote.
 
A.        Approval of Minutes of March 21, 2005 - Stephanie Kalasz
 
B.         Irrigation Management System Bid Award - Roger Blanchard
On March 17, 2005 three bids were received for supplying irrigation
system equipment, management software, and assistance and support for
system set up for four of the nine City parks with automated irrigation
systems.  All bids were deemed to be responsive to the bid
specifications for the project.  The following bids were received:
Horizon (Hunter IMMS)                                    $6,829.22
H.D. Fowler Company (Toro Sentinel)               $23,483.48
2M Company (Hunter IMMS)                            $11,750.77
The budgeted amount for the central system and equipment at these four
parks was $31,000.  Since the bids came in much lower than anticipated,
there is an opportunity to expand the scope of the project to include
all nine parks that are currently irrigated with automated systems.
Reviewed by the Public Works/Finance Committee on March 28, 2005.
 
ACTION:  Accept the low bid from Horizon and authorize staff to
negotiate a price for adding the aforementioned five parks to the
project and prepare a contract.
 
C.         Backhoe Bid Award - Les MacDonald
Bids were opened on Monday March 21, 2005 for a used Case Super L
Backhoe.   Western Power and Equipment in Lewiston was the sole bidder
at $43,000.00 for a 1997 model, less trade-in of the City's 1975 Case
580B Backhoe at $12,000.00.  The net total cost for the backhoe is
$31,000.00.  The 2005 fleet budget includes a line item for $25,000 for
the acquisition of a replacement backhoe.  In addition, $25,000 was also
included in the 2005 budget for a replacement tar pot for Street crack
filling.  The tar pot has already been purchased at a cost of
$16,500.00. The remaining tar pot budget will be utilized to supplement
the budget to acquire the backhoe.  Reviewed by the Public Works/Finance
Committee on March 28, 2005.
 
ACTION:  Accept bid from Western Power and Equipment for purchase of
Case Super L Backhoe.
 
D.        Application for Latah County Community Foundation Grant for
Youth Programs - Josh Paparazzo 
Staff is requesting approval to proceed with the application of a $2,000
grant from the Latah County Community Foundation. Application deadline
is April 15, 2005 for the May award cycle.   If awarded, the grant will
provide funds for bus transportation to five offsite locations as part
of the 2005 Eggan Youth Center summer youth program.  
 
Though it may not necessarily be required, in-kind services will be the
City's matching portion of the grant.  Reviewed by the Administrative
Committee on March 28, 2005.
 
ACTION:  Authorize staff to proceed with grant application as specified
in attached documents.
 
E.         Amendment of Contract for Downtown Revitalization Project
Engineering - Les MacDonald
Hodge and Associates, Inc. was selected as the Project Engineer for the
Downtown Revitalization project. A contract was executed on June 22,
2004 with Hodge and Associates. Services were rendered and the project
was let out for bid in August, 2004. Two bids were received and were
rejected. The Project Development team met for the next several months,
amending the scope of the project to bring it within the budget. The
amended project was let out for bid a second time in February 2004. One
bid was received and was over $200,000 in excess of the project budget.
The Project Development Team again developed alternatives to the scope
of the project and also met with the potential bidder to identify cost
savings.
Hodge and Associates has performed services that were not contemplated
in the original Agreement for Engineering Services, including
participation in the Project Development Team to prepare for rebid of
the project and the additional services relating to the reduction in the
scope of the project to bring it within the budget. Hodge has requested
an amendment to the original agreement in the amount of $3,500.00.
Reviewed by the Public Works/Finance Committee on March 28, 2005.
 
                        ACTION:  Approve request for $3,500 fee
modification to Hodge and Associates, Inc.
 
F.         Moscow Urban Renewal Agency Annual Report - Gary J. Riedner
Moscow's Urban Renewal Agency is providing its Annual Report for fiscal
year 2004.  This report has been compiled in conformance with Idaho Code
Section 50-2006 in which an Urban Renewal Agency is required to file
with the local governing body on or before March 31st of each year, a
report of its activities for the preceding fiscal year. 
 
In addition to the above stated requirement, Idaho Code further requires
a full and complete audit of its financial statements to be made each
fiscal year.  In response to this annual audit requirement, independent
auditor, Presnell Gage recently completed the final audit for 2004.  A
copy is attached to this report.
 
 
ACTION:  Accept report.
 
2.                Fair Housing Commission Addendum - Andrew Ackerman
In 2003 the Fair and Affordable Housing Commission completed and the
Council adopted the Analysis of Impediments to Fair Housing and Fair
Housing Action Plan (AIFHAP). Since that time the Commission has met
certain goals or action items outlined in the Plan, and have outlined
those in the Addendums. The Addendums are a way to keep the AIFHAP
updated and help prioritize goals set by the Commission.
 
            ACTION:  Adopt the Addendums as proposed, recommend
revisions to the Addendums, or return the Addendums to the Fair Housing
Commission for additional review and research.
 
 
3.         Friendship Square Playground Contract - Roger Blanchard
On February 17, 2005 seven proposals were received from regional
playground vendors in response to a request for proposals for a new
playground for Friendship Square.  The RFP was developed by a
nine-member committee and proposals were reviewed by that committee and
the Parks and Recreation Commission.  Three of the seven proposals were
deemed appropriate for Friendship Square and those proposals were
displayed at the 1912 Center Winter Market, the Home and Garden Expo,
and the HIRC.  Staff announced the display at the HIRC in the local
newspaper and via email to the seven parent groups in the area.  Members
of the Downtown Revitalization Committee also reviewed the proposals and
indicated their preferences.  Staff has now identified the preferred
playground vendor and desires to enter into a contract with that vendor
to develop a final design and cost estimate for the playground equipment
and installation using comments gathered from the public and the
Downtown Revitalization Committee.  Under the contract with the vendor,
two design alternatives will be developed and will be displayed for
public comment.  An order will be placed with the vendor for the
playground alternative preferred by the public.  This item was reviewed
by the Public Works/Finance Committee on 3-28-05.  
 
ACTION:  Authorize staff to prepare a contract for the mayor's signature
or take other action as deemed appropriate.
 
MAYOR'S APPOINTMENTS
 
REPORTS:
            Mayor
            Administrative Committee
            Public Works/Finance Committee
            Other Boards & Commissions
 
 
EXECUTIVE SESSION - Legal Issue - Pursuant to Idaho Code Section
67-2345(1)
 
 
 
 
NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.
 
 
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