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<p class="MsoNormal"><span style="font-size:12.0pt;color:blue">I have a question regarding the journal requirement. It appears that the journal will be a mandatory requirement. While I do keep a journal of sorts for non-co-worker notaries (copies of each
signed document signed (or a notation of the document and date and time signed) and a copy of the identification taken,), I do not do this for my co-workers. I know their signatures I’ve been working with them for years.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue">It looks like a more formal journal will now be required. If I’m reading the proposed WAC’s correctly, it appears the journal must be signed by the individual who notary acknowledgement is being
taken. The proposed WAC states<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
<p class="Default"><b><span style="font-size:11.5pt">[§21] </span></b><span style="font-size:11.5pt"><o:p></o:p></span></p>
<p class="Default"><b><span style="font-size:11.5pt">Format of journals of notarial acts
</span></b><span style="font-size:11.5pt"><o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.5pt">(1) A tangible notarial journal shall:
</span><span style="font-size:11.0pt">(a) </span><span style="font-size:11.5pt">Be a permanently bound book with numbered pages, and;
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt">(b) </span><span style="font-size:11.5pt">have the capacity to record for each notarial act: i. The information required by RCW 42.45.180(4);
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.5pt">ii. A description of the notary public’s method of identifying the principal, and;
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.5pt;background:yellow;mso-highlight:yellow">iii. The principal’s signature</span><span style="font-size:11.5pt">.
<o:p></o:p></span></p>
<p class="Default"> <o:p></o:p></p>
<p class="Default"><span style="font-size:11.5pt">(10) <span style="background:yellow;mso-highlight:yellow">
“Principal” means</span>: </span><span style="font-size:11.0pt">(a) </span><span style="font-size:11.5pt">an individual whose electronic signature is notarized; or,
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt">(b<span style="background:yellow;mso-highlight:yellow">)
</span></span><span style="font-size:11.5pt;background:yellow;mso-highlight:yellow">an individual, other than a witness required for an electronic notarial act, taking an oath or affirmation from the notary public</span><span style="font-size:11.5pt">.
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.5pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue">RCW 42.45.180(4) states:<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.25in">(4) An entry in a journal must be made contemporaneously with performance of the notarial act and contain the following information:<o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.25in">(a) The date and time of the notarial act;<o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.25in">(b) A description of the record, if any, and type of notarial act;<o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.25in">(c) The full name and address of each individual for whom the notarial act is performed; and<o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.25in">(d) Any additional information as required by the director in rule.<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue">We are doing multiple estate planning signings every day, and it seems weird that the rules would require the person whose signature is being notarized to sign the notary log. I’m wondering if
I am understanding the rule correctly, or if the WAC rule might be revised so as to not include the principal’s signature.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue">I’m also wondering if law firms who have a high volume of notarizing could be exempt from the journal requirements for clients if they keep copies of the signed documents and copies of the identification
used in the client file.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue">Secondly, I notarize my co-worker’s signatures as witnesses to wills multiple times a day. Does this rule mean that every day (because it happens just about every day) I need to make a journal
entry for my co-workers? We keep copies of the documents notarized and copies of the ID used to identify the principal in our file. It seems duplicative and inefficient to also have to keep a journal for this type of work.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:18.0pt;font-family:"TypoUpright BT";color:blue">Jeanne</span></i><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:blue">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:18.0pt;font-family:"TypoUpright BT";color:blue">Jeanne J.</span></i></b><b><i><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:blue">
</span></i></b><b><i><span style="font-size:18.0pt;font-family:"Bella Donna";color:blue">Dawes<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue">Attorney at Law</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue">Gore & Grewe, P.S.</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue">103 E. Indiana Avenue, Suite A</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue">Spokane, WA 99207-2317</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue">Voice: 509-326-7500</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue">Fax: 509-326-7503</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:jjdawes@goregrewe.com"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue">jjdawes@goregrewe.com</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:blue"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue">INFORMATION CONTAINED IN THIS E-MAIL TRANSMISSION IS PRIVILEGED AND CONFIDENTIAL. </span><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:blue">
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<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> wsbarp-bounces@lists.wsbarppt.com [mailto:wsbarp-bounces@lists.wsbarppt.com]
<b>On Behalf Of </b>Nicholas Pleasants<br>
<b>Sent:</b> Tuesday, February 13, 2018 1:56 PM<br>
<b>To:</b> wsbarp@lists.wsbarppt.com<br>
<b>Subject:</b> [WSBARP] Notary rulemaking update<o:p></o:p></p>
</div>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello Real Property Listserv,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As I am sure most of you are aware, the new rules for notaries are going into effect on July 1, 2018. There was a helpful summary of the main changes in our section’s newsletter, Summer 2017 edition, page 19.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I am planning to attend the rulemaking meeting this Thursday to get more clarity about the electronic notary process (e.g. I have clients overseas that would love to do an electronic notary, but this seems to conflict with the restriction
that my notary license only works inside Washington state). If anyone has specific questions about the implementation of new RCW 42.45 and WAC 308-30, I would be happy to take those to the DOL and report back. I’ve attached the agenda for reference. And if
some of you will also be attending, I will look forward to seeing you there.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best,<o:p></o:p></p>
<p class="MsoNormal">Nick Pleasants<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:#4472C4">Nicholas Pleasants<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:black">James Pleasants, P.C.<br>
2300 130th Ave NE, Suite A-101<br>
Bellevue, WA 98005-1755<br>
(425) 615-7070 tel.<br>
(425) 497-0799 fax<br>
</span><a href="mailto:nick@pleasantslaw.com"><span style="color:blue">nick@pleasantslaw.com</span></a><span style="color:black"><o:p></o:p></span></p>
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