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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:black">The exception for attorneys was pointed out by astute Wenatchee counsel:<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:5.0pt;margin-left:0in;text-autospace:none">
<a href="http://app.leg.wa.gov/RCW/default.aspx?cite=42.45.180">RCW 42.45.180</a> (2) Notwithstanding any other provision of this chapter requiring a notary public to maintain a journal, a notary public who is an attorney licensed to practice law in this state
is not required to chronicle a notarial act in a journal if documentation of the notarial act is otherwise maintained by professional practice.
<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:black">Does that mean that our files count as “documentation of the notarial act [that] is otherwise maintained”? Now we must either keep our files for ten years
or start using a journal.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:black"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><b><span style="font-size:13.0pt;color:navy">Rani K. Sampson</span></b><span style="font-family:"Times New Roman","serif";color:navy">
<br>
Overcast Law Offices, PS </span><span style="font-family:"Times New Roman","serif";color:#999999">|</span><span style="font-family:"Times New Roman","serif";color:navy"> Attorney
</span><span style="font-family:"Times New Roman","serif";color:#999999">|</span><span style="font-family:"Times New Roman","serif";color:navy"> (</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:navy">509) 663-5588</span><span style="font-family:"Times New Roman","serif";color:navy">
ext 108</span><span style="font-family:"Times New Roman","serif";color:black"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> wsbarp-bounces@lists.wsbarppt.com [mailto:wsbarp-bounces@lists.wsbarppt.com]
<b>On Behalf Of </b>Rani Sampson<br>
<b>Sent:</b> Tuesday, February 13, 2018 4:31 PM<br>
<b>To:</b> 'WSBA Real Property Listserv'<br>
<b>Subject:</b> Re: [WSBARP] Notary rulemaking update<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:black">My notary journal includes a space for the principal to sign.
</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">Notary Rotary offers journals
<a href="https://www.notaryrotary.com/store/order.asp?stampstatecd=WA&state=washington&cat=9&catname=notary-journals&subcat=0&subcatname=&fid=&productname=&productid=&versionid=&vm=0&l=&ll=">
here</a>. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">Yes, it seems to be the rule that you must add to your journal each time. Perhaps you can get the Dept. of Licensing to write an exception into the WACs?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">Also – please provide a link to the proposed WACs?<span style="color:black"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:black"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><b><span style="font-size:13.0pt;color:navy">Rani K. Sampson</span></b><span style="font-family:"Times New Roman","serif";color:navy">
<br>
Overcast Law Offices, PS </span><span style="font-family:"Times New Roman","serif";color:#999999">|</span><span style="font-family:"Times New Roman","serif";color:navy"> Attorney
</span><span style="font-family:"Times New Roman","serif";color:#999999">|</span><span style="font-family:"Times New Roman","serif";color:navy"> (</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:navy">509) 663-5588</span><span style="font-family:"Times New Roman","serif";color:navy">
ext 108</span><span style="font-family:"Times New Roman","serif";color:black"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:wsbarp-bounces@lists.wsbarppt.com">wsbarp-bounces@lists.wsbarppt.com</a> [<a href="mailto:wsbarp-bounces@lists.wsbarppt.com">mailto:wsbarp-bounces@lists.wsbarppt.com</a>]
<b>On Behalf Of </b>Jeanne Dawes<br>
<b>Sent:</b> Tuesday, February 13, 2018 4:03 PM<br>
<b>To:</b> WSBA Real Property Listserv<br>
<b>Subject:</b> Re: [WSBARP] Notary rulemaking update<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue">I have a question regarding the journal requirement. It appears that the journal will be a mandatory requirement. While I do keep a journal of sorts for non-co-worker notaries (copies of each
signed document signed (or a notation of the document and date and time signed) and a copy of the identification taken,), I do not do this for my co-workers. I know their signatures I’ve been working with them for years.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue">It looks like a more formal journal will now be required. If I’m reading the proposed WAC’s correctly, it appears the journal must be signed by the individual who notary acknowledgement is being
taken. The proposed WAC states<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
<p class="Default"><b><span style="font-size:11.5pt">[§21] </span></b><span style="font-size:11.5pt"><o:p></o:p></span></p>
<p class="Default"><b><span style="font-size:11.5pt">Format of journals of notarial acts
</span></b><span style="font-size:11.5pt"><o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.5pt">(1) A tangible notarial journal shall:
</span><span style="font-size:11.0pt">(a) </span><span style="font-size:11.5pt">Be a permanently bound book with numbered pages, and;
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt">(b) </span><span style="font-size:11.5pt">have the capacity to record for each notarial act: i. The information required by RCW 42.45.180(4);
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.5pt">ii. A description of the notary public’s method of identifying the principal, and;
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.5pt;background:yellow;mso-highlight:yellow">iii. The principal’s signature</span><span style="font-size:11.5pt">.
<o:p></o:p></span></p>
<p class="Default"> <o:p></o:p></p>
<p class="Default"><span style="font-size:11.5pt">(10) <span style="background:yellow;mso-highlight:yellow">
“Principal” means</span>: </span><span style="font-size:11.0pt">(a) </span><span style="font-size:11.5pt">an individual whose electronic signature is notarized; or,
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt">(b<span style="background:yellow;mso-highlight:yellow">)
</span></span><span style="font-size:11.5pt;background:yellow;mso-highlight:yellow">an individual, other than a witness required for an electronic notarial act, taking an oath or affirmation from the notary public</span><span style="font-size:11.5pt">.
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.5pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue">RCW 42.45.180(4) states:<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.25in">(4) An entry in a journal must be made contemporaneously with performance of the notarial act and contain the following information:<o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.25in">(a) The date and time of the notarial act;<o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.25in">(b) A description of the record, if any, and type of notarial act;<o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.25in">(c) The full name and address of each individual for whom the notarial act is performed; and<o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.25in">(d) Any additional information as required by the director in rule.<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue">We are doing multiple estate planning signings every day, and it seems weird that the rules would require the person whose signature is being notarized to sign the notary log. I’m wondering if
I am understanding the rule correctly, or if the WAC rule might be revised so as to not include the principal’s signature.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue">I’m also wondering if law firms who have a high volume of notarizing could be exempt from the journal requirements for clients if they keep copies of the signed documents and copies of the identification
used in the client file.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue">Secondly, I notarize my co-worker’s signatures as witnesses to wills multiple times a day. Does this rule mean that every day (because it happens just about every day) I need to make a journal
entry for my co-workers? We keep copies of the documents notarized and copies of the ID used to identify the principal in our file. It seems duplicative and inefficient to also have to keep a journal for this type of work.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:blue"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><i><span style="font-size:18.0pt;font-family:"TypoUpright BT";color:blue">Jeanne</span></i><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:blue">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:18.0pt;font-family:"TypoUpright BT";color:blue">Jeanne J.</span></i></b><b><i><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:blue">
</span></i></b><b><i><span style="font-size:18.0pt;font-family:"Bella Donna";color:blue">Dawes<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:blue">Attorney at Law</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:blue">Gore & Grewe, P.S.</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:blue">103 E. Indiana Avenue, Suite A</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:blue">Spokane, WA 99207-2317</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:blue">Voice: 509-326-7500</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:blue">Fax: 509-326-7503</span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:jjdawes@goregrewe.com"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:blue">jjdawes@goregrewe.com</span></a><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:blue"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:blue"><img border="0" width="271" height="152" id="_x0037_029b209-7d72-4ff3-a3f4-7f0f7da9282c" src="cid:image001.jpg@01D3A4EC.A98ACF40" alt="cid:7029b209-7d72-4ff3-a3f4-7f0f7da9282c"></span><span style="font-size:12.0pt;font-family:"Times New Roman","serif";color:blue"><o:p></o:p></span></p>
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<p class="MsoNormal"><b>From:</b> <a href="mailto:wsbarp-bounces@lists.wsbarppt.com">
wsbarp-bounces@lists.wsbarppt.com</a> [<a href="mailto:wsbarp-bounces@lists.wsbarppt.com">mailto:wsbarp-bounces@lists.wsbarppt.com</a>]
<b>On Behalf Of </b>Nicholas Pleasants<br>
<b>Sent:</b> Tuesday, February 13, 2018 1:56 PM<br>
<b>To:</b> <a href="mailto:wsbarp@lists.wsbarppt.com">wsbarp@lists.wsbarppt.com</a><br>
<b>Subject:</b> [WSBARP] Notary rulemaking update<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello Real Property Listserv,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As I am sure most of you are aware, the new rules for notaries are going into effect on July 1, 2018. There was a helpful summary of the main changes in our section’s newsletter, Summer 2017 edition, page 19.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I am planning to attend the rulemaking meeting this Thursday to get more clarity about the electronic notary process (e.g. I have clients overseas that would love to do an electronic notary, but this seems to conflict with the restriction
that my notary license only works inside Washington state). If anyone has specific questions about the implementation of new RCW 42.45 and WAC 308-30, I would be happy to take those to the DOL and report back. I’ve attached the agenda for reference. And if
some of you will also be attending, I will look forward to seeing you there.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best,<o:p></o:p></p>
<p class="MsoNormal">Nick Pleasants<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:#4472C4">Nicholas Pleasants<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:black">James Pleasants, P.C.<br>
2300 130th Ave NE, Suite A-101<br>
Bellevue, WA 98005-1755<br>
(425) 615-7070 tel.<br>
(425) 497-0799 fax<br>
</span><a href="mailto:nick@pleasantslaw.com"><span style="color:blue">nick@pleasantslaw.com</span></a><span style="color:black"><o:p></o:p></span></p>
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