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<div class=Section1>
<p class=MsoNormal align=center style='text-align:center'><a name="OLE_LINK1"></a><a
name="OLE_LINK4"></a><a name="OLE_LINK3"><b><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'>AGENDA<o:p></o:p></span></font></b></a></p>
<p class=MsoNormal align=center style='text-align:center'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>CITY OF <st1:place
w:st="on"><st1:City w:st="on">MOSCOW</st1:City></st1:place><o:p></o:p></span></font></b></p>
<p class=MsoNormal align=center style='text-align:center'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>ADMINISTRATIVE
COMMITTEE <o:p></o:p></span></font></b></p>
<p class=MsoNormal align=center style='text-align:center;line-height:12.0pt'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>Monday,
October 26, 2009 3:00
p.m. - 4:00 p.m.<o:p></o:p></span></font></b></p>
<p class=MsoNormal align=center style='text-align:center;line-height:12.0pt'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>CITY
HALL COUNCIL CHAMBERS<o:p></o:p></span></font></b></p>
<div style='mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.5pt;
padding:0in 0in 1.0pt 0in'>
<p class=MsoNormal align=center style='text-align:center;border:none;
padding:0in'><st1:Street w:st="on"><st1:address w:st="on"><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>206
East 3<sup>rd</sup> Street</span></font></b></st1:address></st1:Street><b><font
size=2><span style='font-size:11.0pt;font-weight:bold'>, Second Floor<o:p></o:p></span></font></b></p>
</div>
<p class=MsoNormal style='margin-left:12.0pt;text-align:justify;text-indent:
-12.0pt;mso-list:l2 level1 lfo1'><![if !supportLists]><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><span
style='mso-list:Ignore'>1.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font></b><![endif]><b><font
size=2><span style='font-size:11.0pt;font-weight:bold'>Approval of Minutes October
12, 2009 – <st1:PersonName w:st="on">Stephanie Kalasz</st1:PersonName><o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-align:justify'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:12.0pt;text-align:justify;text-indent:
-12.0pt;mso-list:l2 level1 lfo1'><![if !supportLists]><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><span
style='mso-list:Ignore'>2.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font></b><![endif]><b><font
size=2><span style='font-size:11.0pt;font-weight:bold'>USDA Farmers Market
Promotion Program Grant Award – Alisa Stone <o:p></o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:13.5pt;text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>In April 2009, staff
applied for a grant from the USDA for the Moscow Farmers Market. Notification
was received in September 2008 that a full award of $34,784 had been approved
for the following: <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:13.5pt;text-align:justify'><font size=1
face="Times New Roman"><span style='font-size:5.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:.35in;margin-bottom:
0in;margin-left:40.5pt;margin-bottom:.0001pt;text-align:justify;text-indent:
-13.5pt;mso-list:l0 level1 lfo2'><![if !supportLists]><font size=2 face=Symbol><span
style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<font
size=1 face="Times New Roman"><span style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><font size=2><span
style='font-size:11.0pt'>Provide access and outreach to the Market, targeting
low-income residents, children and senior citizens of the Palouse Region by use
of an Electronic Benefit Transaction (EBT) system, consumer-based education,
and transportation services;<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:.35in;margin-bottom:
0in;margin-left:40.5pt;margin-bottom:.0001pt;text-align:justify;text-indent:
-13.5pt;mso-list:l0 level1 lfo2'><![if !supportLists]><font size=2 face=Symbol><span
style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<font
size=1 face="Times New Roman"><span style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><font size=2><span
style='font-size:11.0pt'>Increase sales volume and self-sufficiency of the Market
through multiple advertising/marketing techniques, vendor training and
education, implementation of a recycling program, and utilization of
qualitative and quantitative data collected through a Rapid Market Assessment
for strategic planning; <o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:.35in;margin-bottom:
0in;margin-left:40.5pt;margin-bottom:.0001pt;text-align:justify;text-indent:
-13.5pt;mso-list:l0 level1 lfo2'><![if !supportLists]><font size=2 face=Symbol><span
style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<font
size=1 face="Times New Roman"><span style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><font size=2><span
style='font-size:11.0pt'>Purchase equipment for use in delivery of bulk food
purchases and for those who need additional assistance to shop at the Market.
Purchases will include hand trucks to transport case and bulk food to the
consumer’s transportation source after purchase and to assist vendors in
the set up of food displays.<o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:.35in;margin-bottom:
0in;margin-left:40.5pt;margin-bottom:.0001pt;text-align:justify;text-indent:
-13.5pt;mso-list:l0 level1 lfo2'><![if !supportLists]><font size=2 face=Symbol><span
style='font-size:11.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<font
size=1 face="Times New Roman"><span style='font:7.0pt "Times New Roman"'>
</span></font></span></span></font><![endif]><font size=2><span
style='font-size:11.0pt'>Other equipment to be purchased includes 4 tents, 4
tables and 32 chairs and a portable hand washing station. A specific list of
all items and activities to be funded under this award are listed in the
attached Supplemental Budget Summary Form. <o:p></o:p></span></font></p>
<p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:.35in;margin-bottom:
0in;margin-left:27.0pt;margin-bottom:.0001pt;text-align:justify'><font size=1
face="Times New Roman"><span style='font-size:5.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:13.5pt;text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>Also, the grant award
requires and funds a training session on program specific financial management
in <st1:place w:st="on"><st1:City w:st="on">Alexandria</st1:City>, <st1:State
w:st="on">VA</st1:State></st1:place> on November 18-19, 2009, which will be
attend by the Grants Coordinator.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:13.5pt;text-align:justify;text-indent:
-12.0pt'><font size=2 face="Times New Roman"><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:12.0pt;text-align:justify'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>ACTION:
</span></font></b><font size=2><span style='font-size:11.0pt'>Recommend
approval to execute the contract from the US Department of Agriculture,
Agricultural Marketing Service (AMS) 2009 Farmers’ Market Promotion
Program (FMPP) for the Moscow Farmers Market in the amount of $34,784 for a
two-year project or take such other action deemed appropriate.<b><span
style='font-weight:bold'><o:p></o:p></span></b></span></font></p>
<p class=MsoNormal style='margin-left:12.0pt;text-align:justify'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:12.0pt;text-align:justify;text-indent:
-12.0pt;mso-list:l2 level1 lfo1'><![if !supportLists]><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><span
style='mso-list:Ignore'>3.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font></b><![endif]><st1:place
w:st="on"><st1:PlaceName w:st="on"><b><font size=2><span style='font-size:11.0pt;
font-weight:bold'>Southeast</span></font></b></st1:PlaceName><b><font size=2><span
style='font-size:11.0pt;font-weight:bold'> <st1:PlaceName w:st="on">Moscow</st1:PlaceName>
<st1:PlaceType w:st="on">Industrial Park</st1:PlaceType></span></font></b></st1:place><b><font
size=2><span style='font-size:11.0pt;font-weight:bold'> Consultant Contract
– Bill Belknap<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:13.5pt;text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>The City was awarded a
$50,000 Gem Grant from the Idaho Department of Commerce for the purposes of
developing a master plan for the development of an industrial park in the
southeast region of the City. Staff prepared a Request for Qualifications
(RFQ) for a consultant to assist in the preparation of the master plan and
distributed it to 42 qualified firms in the region. Staff received 13
responses to the RFQ and 4 of those firms were selected to proceed to
interviews. The selection committee unanimously recommended the selection of
the consultant team of WHPacific, a consulting firm specializing in <font
color="#232323"><span style='color:#232323'>architecture, building engineering,
land development, survey, transportation and water resources and Terragraphics,
a local environmental engineering firm. </span></font>The City committed an
additional $15,000 in City funds for a total project budget of $65,000. Staff
has been working on developing the scope of work and professional services
contract for the project. In the preparation, it has become apparent that the
flood hazard mitigation component of the plan is consuming approximately 57% of
the total project cost. While the flood hazard mitigation component is a
necessary element of the master plan effort, it is limiting the remaining
funding necessary to prepare a high-quality master plan that will be necessary
to secure funding from the respective granting agencies for the future
development. Staff has identified several direct benefits to the City’s
stormwater management and utility systems. After discussions with Public Works
Director regarding this matter, he has agreed that it would be appropriate for
the water and sewer utilities to financially contribute to the master plan project.
He recommended that $7,500 be contributed from the sewer fund and $2,500 be
contributed from the water fund. Due to the delay in the comprehensive plan
project and 18 month unified code project, it is apparent that all of those
funds will not be expended within the current fiscal year. Therefore, $4,600 could
be utilized from that line item to supplement the industrial park master plan
project and replace that funding within the FY2011 budget so long as the
Council concurs and is aware that the funding would need to be reestablished. It
is staff recommendation that the Council authorize an increase in the project
budget from $65,000 to $79,600 and increase the City’s financial
participation in the project from $15,000 to $29,600 with the additional
funding to be provided from the sewer fund ($7,500), water fund ($2,500) and
from the community development professional services line item ($4,600).<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:13.7pt;text-align:justify;text-indent:
-12.0pt'><font size=2 face="Times New Roman"><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:13.7pt;text-align:justify'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>ACTION:
</span></font></b><font size=2><span style='font-size:11.0pt'>Recommend<b><span
style='font-weight:bold'> </span></b>approval of the proposed professional
services contract with WHPacific including the alternate scope of work in the
amount of $79,600; or take such other action as deemed appropriate.<b><span
style='font-weight:bold'><o:p></o:p></span></b></span></font></p>
<p class=MsoNormal style='text-align:justify'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='text-align:justify'><u><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>Reports</span></font></u><font
size=2><span style='font-size:11.0pt'><o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify;text-indent:
-.25in'><font size=2 face="Times New Roman"><span style='font-size:11.0pt'>Spring
2009 Auction Report – Gary J. Riedner<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify;text-indent:
-.25in'><font size=2 face="Times New Roman"><span style='font-size:11.0pt'>Proposed
Day Care Ordinance Changes – <st1:PersonName w:st="on">Randy Fife</st1:PersonName>/<st1:PersonName
w:st="on">Keli Jones</st1:PersonName>/<st1:PersonName w:st="on">Stephanie
Kalasz</st1:PersonName><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>Flu Preparedness – <st1:PersonName w:st="on">Leslie Moss</st1:PersonName><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'>RFP for Police and Security Services – Gary J. Riedner<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-align:justify'><u><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>Future Agenda Items<o:p></o:p></span></font></u></p>
<p class=MsoNormal style='text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>Draft Ordinance
Regulating Poultry – Chief Dan Weaver/<st1:PersonName w:st="on">Randy <st1:place
w:st="on">Fife</st1:place></st1:PersonName><o:p></o:p></span></font></p>
<p class=MsoNormal style='text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<div style='mso-element:para-border-div;border:solid windowtext 1.0pt;
padding:1.0pt 4.0pt 1.0pt 4.0pt;margin-left:-.25in;margin-right:-.25in'>
<p class=MsoBodyText2 align=center style='text-align:center;border:none;
padding:0in'><b><font size=1 face="Times New Roman"><span style='font-size:
9.0pt;font-weight:bold'>NOTICE</span></font></b><font size=1><span
style='font-size:9.0pt'>: Individuals attending the meeting who require
special assistance to accommodate physical, hearing, or other impairments,
please contact the <st1:PersonName w:st="on">City Clerk</st1:PersonName>, at
(208) 883-7015 or TDD 883-7019, as soon as possible so that arrangements may be
made.<o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoTitle style='margin-left:.25in;text-indent:-.25in;line-height:normal'><a
name="OLE_LINK2"><b><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></b></a></p>
<p class=MsoTitle style='margin-left:.25in;text-indent:-.25in;line-height:normal'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt'>AGENDA<o:p></o:p></span></font></b></p>
<p class=MsoTitle style='margin-left:.25in;text-indent:-.25in;line-height:normal'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt'>CITY OF <st1:place
w:st="on"><st1:City w:st="on">MOSCOW</st1:City></st1:place><o:p></o:p></span></font></b></p>
<h1 style='margin-left:.25in;text-indent:-.25in;line-height:normal'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt'>PUBLIC
WORKS/FINANCE COMMITTEE<o:p></o:p></span></font></b></h1>
<p class=MsoNormal align=center style='margin-left:.25in;text-align:center;
text-indent:-.25in;line-height:12.0pt'><b><font size=2 face="Times New Roman"><span
style='font-size:11.0pt;font-weight:bold'>Monday, October 26, 2009
4:00 p.m. – 5:00 p.m.</span></font></b><font
size=2><span style='font-size:11.0pt'><o:p></o:p></span></font></p>
<h3 style='margin-left:.25in;text-indent:-.25in'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;text-decoration:none'>CITY
HALL COUNCIL CHAMBERS <o:p></o:p></span></font></b></h3>
<div style='mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt;
padding:0in 0in 1.0pt 0in'>
<p class=MsoNormal align=center style='margin-left:.25in;text-align:center;
text-indent:-.25in;border:none;padding:0in'><st1:Street w:st="on"><st1:address
w:st="on"><b><font size=2 face="Times New Roman"><span style='font-size:11.0pt;
font-weight:bold'>206 East 3<sup>rd</sup> Street</span></font></b></st1:address></st1:Street><b><font
size=2><span style='font-size:11.0pt;font-weight:bold'>, 2<sup>nd</sup> Floor <o:p></o:p></span></font></b></p>
</div>
<p class=MsoNormal style='margin-left:.25in;text-align:justify;text-indent:
-.25in;mso-list:l1 level1 lfo3'><![if !supportLists]><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><span
style='mso-list:Ignore'>1.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font></b><![endif]><b><font
size=2><span style='font-size:11.0pt;font-weight:bold'>Approval of Minutes of October
12, 2009 – <st1:PersonName w:st="on">Stephanie Kalasz</st1:PersonName><o:p></o:p></span></font></b></p>
<p class=MsoNormal style='text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify;text-indent:
-.25in;mso-list:l1 level1 lfo3'><![if !supportLists]><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><span
style='mso-list:Ignore'>2.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font></b><![endif]><b><font
size=2><span style='font-size:11.0pt;font-weight:bold'>FY 2012 Safe Routes to
School Letter of Intent – <st1:PersonName w:st="on">Kevin Lilly</st1:PersonName>/Alisa
Stone<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>The proposed project is
on "D" Street from Adams to <st1:Street w:st="on"><st1:address w:st="on">Monroe
Street</st1:address></st1:Street> and includes 1375 linear feet of five foot sidewalks,
three <st1:place w:st="on"><st1:City w:st="on">ADA</st1:City></st1:place>
compliant pedestrian drops, and 600 square feet of modular retaining wall from one
to three feet in height. Existing curb will be retained other than to install
the pedestrian drops. The project costs are estimated to be $98,750 not
including engineering and design which will be provided as an in-kind match.
"D" Street is classified as a minor arterial and is located on a
major east-west route, is on a designated snow route, and is within two miles of
all existing schools in <st1:place w:st="on"><st1:City w:st="on">Moscow</st1:City></st1:place>.
This section of "D" Street consists of a steep incline going east and
decline traveling west. A majority of this route is currently an undeveloped
path next to the curb and is not <st1:place w:st="on"><st1:City w:st="on">ADA</st1:City></st1:place>
compliant. In the winter, snow is plowed over the curbs and leaves nowhere to
walk but the street. If a sidewalk is installed, adjacent property owners will
be responsible for snow removal. Completion of this project will provide a
safe, handicap accessible travel route to all children attending school in <st1:place
w:st="on"><st1:City w:st="on">Moscow</st1:City></st1:place>.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>ACTION:
</span></font></b><font size=2><span style='font-size:11.0pt'>Recommend approval
to submit a Letter of Intent for the FY12 Safe Routes to School grant funding
in the amount of $98,750 to in stall pedestrian drops and complete sidewalk
connectivity on “D” Street from Adams to <st1:place w:st="on"><st1:City
w:st="on">Monroe</st1:City></st1:place> or take such other action deemed
appropriate.<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-align:justify'><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify;text-indent:
-.25in;mso-list:l1 level1 lfo3'><![if !supportLists]><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><span
style='mso-list:Ignore'>3.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font></b><![endif]><b><font
size=2><span style='font-size:11.0pt;font-weight:bold'>Corner Club Encroachment
Agreement – Kevin Lilly<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>The Corner Club presently
has a right-of-way encroachment agreement with the City of <st1:place w:st="on"><st1:City
w:st="on">Moscow</st1:City></st1:place> for the existing patio off of the
south side of the building. Owner Marc Trivelpiece is requesting an additional
encroachment to allow an eleven foot north/south by twenty-two foot east/west
metal roof (no side walls) over the existing patio.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>ACTION:
</span></font></b><font size=2><span style='font-size:11.0pt'>Recommend
accepting the Encroachment Agreement or take such other action deemed
appropriate.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:31.5pt;text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify;text-indent:
-.25in;mso-list:l1 level1 lfo3'><![if !supportLists]><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><span
style='mso-list:Ignore'>4.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font></b><![endif]><b><font
size=2><span style='font-size:11.0pt;font-weight:bold'>N. Orchard Overlay Riedesel
Services Contract – Kevin Lilly<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>Staff solicited the
engineering services of Riedesel & Associates, Inc. of <st1:place w:st="on"><st1:City
w:st="on">Lewiston</st1:City>, <st1:State w:st="on">Idaho</st1:State></st1:place>
to complete the design of the Orchard Avenue Overlay Project. This $451,000
American Recovery and Reinvestment Act of 2009 (ARRA) project is programmed for
construction in 2010 and does not require matching funds. A complete submittal
of plans, specifications, and estimate (PS&E) must be received by the Local
Highway Technical Assistance Council (LHTAC) by February 15, 2010. Riedesel
Engineering has performed a similar design for the City of <st1:place w:st="on"><st1:City
w:st="on">Moscow</st1:City></st1:place> in 2006 and has committed to meeting
the accelerated timeline. The value of the contract is expected to be
approximately $52,000. The design contract documents will be prepared by the
LHTAC. Due to the extremely tight project development schedule, a draft of the
scope of work is presented for consideration. The final scope of work and the
design services contract will be ready for consideration by the Council at the
November 2<sup>nd</sup> meeting. An additional consultant contract for the
construction inspection and materials testing will need to be executed prior to
construction.<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>ACTION:
</span></font></b><font size=2><span style='font-size:11.0pt'>Recommend
approval of the Contract or take such other action deemed appropriate.<b><span
style='font-weight:bold'><o:p></o:p></span></b></span></font></p>
<p class=MsoNormal style='margin-left:31.5pt;text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify;text-indent:
-.25in;mso-list:l1 level1 lfo3'><![if !supportLists]><b><font size=2
face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'><span
style='mso-list:Ignore'>5.<font size=1 face="Times New Roman"><span
style='font:7.0pt "Times New Roman"'> </span></font></span></span></font></b><![endif]><st1:place
w:st="on"><st1:PlaceName w:st="on"><b><font size=2><span style='font-size:11.0pt;
font-weight:bold'>Southeast</span></font></b></st1:PlaceName><b><font size=2><span
style='font-size:11.0pt;font-weight:bold'> <st1:PlaceName w:st="on">Moscow</st1:PlaceName>
<st1:PlaceType w:st="on">Industrial Park</st1:PlaceType></span></font></b></st1:place><b><font
size=2><span style='font-size:11.0pt;font-weight:bold'> Consultant Contract
– Bill Belknap<o:p></o:p></span></font></b></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>The City was awarded a
$50,000 Gem Grant from the Idaho Department of Commerce for the purposes of
developing a master plan for the development of an industrial park in the
southeast region of the City. Staff prepared a Request for Qualifications
(RFQ) for a consultant to assist in the preparation of the master plan and
distributed it to 42 qualified firms in the region. Staff received 13
responses to the RFQ and 4 of those firms were selected to proceed to interviews.
The selection committee unanimously recommended the selection of the consultant
team of WHPacific, a consulting firm specializing in architecture, building
engineering, land development, survey, transportation and water resources and
Terragraphics, a local environmental engineering firm. The City committed an
additional $15,000 in City funds for a total project budget of $65,000. Staff
has been working on developing the scope of work and professional services
contract for the project. In the preparation, it has become apparent that the
flood hazard mitigation component of the plan is consuming approximately 57% of
the total project cost. While the flood hazard mitigation component is a
necessary element of the master plan effort, it is limiting the remaining
funding necessary to prepare a high-quality master plan that will be necessary
to secure funding from the respective granting agencies for the future
development. Staff has identified several direct benefits to the City’s
stormwater management and utility systems. After discussions with Public Works
Director regarding this matter, he has agreed that it would be appropriate for
the water and sewer utilities to financially contribute to the master plan
project. He recommended that $7,500 be contributed from the sewer fund and
$2,500 be contributed from the water fund. Due to the delay in the
comprehensive plan project and 18 month unified code project, it is apparent
that all of those funds will not be expended within the current fiscal year.
Therefore, $4,600 could be utilized from that line item to supplement the
industrial park master plan project and replace that funding within the FY2011
budget so long as the Council concurs and is aware that the funding would need
to be reestablished. It is staff recommendation that the Council authorize an
increase in the project budget from $65,000 to $79,600 and increase the
City’s financial participation in the project from $15,000 to $29,600
with the additional funding to be provided from the sewer fund ($7,500), water
fund ($2,500) and from the community development professional services line
item ($4,600).<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:13.7pt;text-align:justify;text-indent:
-12.0pt'><font size=2 face="Times New Roman"><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify'><b><font
size=2 face="Times New Roman"><span style='font-size:11.0pt;font-weight:bold'>ACTION:
</span></font></b><font size=2><span style='font-size:11.0pt'>Recommend<b><span
style='font-weight:bold'> </span></b>approval of the proposed professional
services contract with WHPacific including the alternate scope of work in the
amount of $79,600; or take such other action as deemed appropriate.<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-align:justify'><u><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>Reports<o:p></o:p></span></font></u></p>
<p class=MsoNormal style='text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>Snow Management Public
Information Report – Gary J. Riedner<o:p></o:p></span></font></p>
<p class=MsoNormal style='text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>Downtown Parking Report<o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-left:.25in;text-align:justify'><font size=2
face="Times New Roman"><span style='font-size:11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='text-align:justify'><u><font size=2
face="Times New Roman"><span style='font-size:11.0pt'>Future Agenda Items:<o:p></o:p></span></font></u></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face="Times New Roman"><span style='font-size:
11.0pt'><o:p> </o:p></span></font></p>
<div style='mso-element:para-border-div;border:solid windowtext 1.0pt;
padding:1.0pt 4.0pt 1.0pt 4.0pt'>
<p class=MsoBodyText2 style='border:none;padding:0in'><b><font size=1
face="Times New Roman"><span style='font-size:9.0pt;font-weight:bold'>NOTICE</span></font></b><font
size=1><span style='font-size:9.0pt'>: Individuals attending the meeting who
require special assistance to accommodate physical, hearing, or other
impairments, please contact the <st1:PersonName w:st="on">City Clerk</st1:PersonName>,
at (208) 883-7015 or TDD 883-7019, as soon as possible so that arrangements may
be made.<o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal align=center style='margin-left:.25in;text-align:center;
text-indent:-.25in'><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal align=center style='margin-left:.25in;text-align:center;
text-indent:-.25in'><b><font size=4 face="Times New Roman"><span
style='font-size:14.0pt;font-weight:bold'>AGENDA<o:p></o:p></span></font></b></p>
<p class=MsoNormal align=center style='text-align:center'><b><font size=4
face="Times New Roman"><span style='font-size:14.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal align=center style='text-align:center'><st1:place w:st="on"><st1:City
w:st="on"><b><font size=4 face="Times New Roman"><span style='font-size:14.0pt;
font-weight:bold'>MOSCOW</span></font></b></st1:City></st1:place><b><font
size=4><span style='font-size:14.0pt;font-weight:bold'> CITY COUNCIL<o:p></o:p></span></font></b></p>
<p class=MsoNormal align=center style='text-align:center'><b><font size=4
face="Times New Roman"><span style='font-size:14.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal align=center style='text-align:center'><b><font size=4
face="Times New Roman"><span style='font-size:14.0pt;font-weight:bold'>COMMUNITY
GRANT WORKSHOP MEETING <o:p></o:p></span></font></b></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal align=center style='text-align:center'><u><font size=3
face="Times New Roman"><span style='font-size:12.0pt'><o:p><span
style='text-decoration:none'> </span></o:p></span></font></u></p>
<p class=MsoNormal align=center style='margin-left:.25in;text-align:center;
text-indent:-.25in;line-height:12.0pt'><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>October 26, 2009
5:30 p.m.<o:p></o:p></span></font></b></p>
<p class=MsoNormal align=center style='margin-left:.25in;text-align:center;
text-indent:-.25in;line-height:12.0pt'><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'><o:p> </o:p></span></font></b></p>
<p class=MsoNormal align=center style='margin-left:.25in;text-align:center;
text-indent:-.25in;line-height:12.0pt'><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>City Hall <st1:PersonName w:st="on">Council
Chambers</st1:PersonName> - <st1:Street w:st="on"><st1:address w:st="on">206
East Third Street</st1:address></st1:Street><o:p></o:p></span></font></b></p>
<p class=MsoNormal align=center style='margin-left:.25in;text-align:center;
text-indent:-.25in;line-height:12.0pt'><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>Second Floor<o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=3 face="Times New Roman"><span
style='font-size:12.0pt;font-weight:bold'>************************************************************************</span></font></b><o:p></o:p></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>WELCOME – <st1:PersonName w:st="on">John Weber</st1:PersonName>,
Council President<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><u><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>5:35 p.m.<o:p></o:p></span></font></u></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> Organization Funding Requests Presentations<o:p></o:p></span></font></p>
<h1 align=left style='text-align:left'><b><font size=3 face="Times New Roman"><o:p> </o:p></font></b></h1>
<h1><b><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>BREAK<o:p></o:p></span></font></b></h1>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><u><font size=3 face="Times New Roman"><span
style='font-size:12.0pt'>7:35 p.m.<o:p></o:p></span></font></u></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> Evaluation and Ranking of Requests<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 face=Arial><span style='font-size:10.0pt;
font-family:Arial'><o:p> </o:p></span></font></p>
<p class=MsoNormal><st1:PersonName w:st="on"><b><font size=2 face=Pristina><span
style='font-size:11.0pt;font-family:Pristina;font-weight:bold'>Stephanie Kalasz</span></font></b></st1:PersonName></u1:PersonName><b><font
size=2 face=Pristina><span style='font-size:11.0pt;font-family:Pristina;
font-weight:bold'>, CMC<o:p></o:p></span></font></b></p>
<p class=MsoNormal><u1:PersonName u2:st="on"><st1:PersonName w:st="on"><b><font
size=2 face=Pristina><span style='font-size:11.0pt;font-family:Pristina;
font-weight:bold'>City Clerk</span></font></b></st1:PersonName></u1:PersonName><b><font
size=2 face=Pristina><span style='font-size:11.0pt;font-family:Pristina;
font-weight:bold'><o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face=Pristina><span style='font-size:11.0pt;
font-family:Pristina;font-weight:bold'>City of <u1:City u2:st="on"><u1:place u2:st="on"><st1:City
w:st="on"><st1:place w:st="on">Moscow</u1:place></u1:City></st1:place></st1:City><o:p></o:p></span></font></b></p>
<p class=MsoNormal><u1:Street u2:st="on"><u1:address u2:st="on"><st1:Street
w:st="on"><st1:address w:st="on"><b><font size=2 face=Pristina><span
style='font-size:11.0pt;font-family:Pristina;font-weight:bold'>206 E. 3<sup>rd</sup>
Street</span></font></b></st1:address></st1:Street></u1:address></u1:Street><b><font
size=2 face=Pristina><span style='font-size:11.0pt;font-family:Pristina;
font-weight:bold'><o:p></o:p></span></font></b></p>
<p class=MsoNormal><u1:place u2:st="on"><u1:City u2:st="on"><st1:place w:st="on"><st1:City
w:st="on"><b><font size=2 face=Pristina><span style='font-size:11.0pt;
font-family:Pristina;font-weight:bold'>Moscow</span></font></b></st1:City><b><font
size=2 face=Pristina><span style='font-size:11.0pt;font-family:Pristina;
font-weight:bold'></u1:City> <u1:State u2:st="on"><st1:State w:st="on">ID</u1:State></st1:State>
<u1:PostalCode u2:st="on"><st1:PostalCode w:st="on">83843</u1:PostalCode></st1:PostalCode></span></font></b></st1:place></u1:place><b><font
size=2 face=Pristina><span style='font-size:11.0pt;font-family:Pristina;
font-weight:bold'><o:p></o:p></span></font></b></p>
<p class=MsoNormal><b><font size=2 face=Pristina><span style='font-size:11.0pt;
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