[Vision2020] Moscow City Council Committee Agendas for Monday

Sat May 23 10:02:57 PDT 2009

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Tuesday, May 26, 2009                                                                                                        3:00 p.m. 

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes May 11, 2009 - Stephanie Kalasz

2.      Whitcom Agreement Renewal - Gary J. Riedner

The City of Moscow has contracted with Whitcom, the consolidated dispatch and emergency communications center created by partners Whitman County, City of Pullman and Washington State University for dispatch and emergency communications services (E-911) since 2004. That initial three year agreement was renewed in 2007, and is due to expire on December, 31, 2009. The attached agreement was based upon the most recent 2007 agreement, with minor changes, including updated identification of parties and a renewal term of 6 years, allowing the agreement to be in effect until December 31, 2015. The agreement carries forward the 2009 contractual annual service fee and applies an annual contractual adjustment of 3% per contract year. Other than the contracted annual service fee, the City has no managerial or supervisory responsibility for Whitcom's operations. The City Supervisor is an ex-officio member of Whitcom's Board.

The agreement continues to provide flexibility for the Whitcom Board and the City of Moscow to explore the potential to become a full partner in Whitcom, should partnership be desired by the parties.

ACTION:  Review Whitcom renewal agreement and recommend approval or take such other action deemed appropriate.

3.      Proposed Resolution for Legal Representation related to City Business - Gary J. Riedner

Recent events resulted in a review of the current Resolution No. 83-20 regarding legal representation for elected officials and City employees who are subject of litigation.  The current policy does not cover those elected officials or employees who are subject to pre-litigation activities, legal claims, or civil legal actions which are not covered by City sponsored insurance or other related programs meant to provide appropriate coverage for them.  Attached is a first draft of a potential Resolution regarding those matters.

ACTION:  Consider the draft Resolution and give recommendations, or take other action as appropriate.

4.      E911 Fee Reimbursement - Gary J. Riedner/Don Palmer/Dan Weaver

As noted in the attached documentation, the City of Moscow collects fees of $1.00 per month per access telephone line and cellular phones from telecommunications providers. These fees partially fund provision of E-911 and emergency communications. 

In 2004, the Idaho legislature created the Idaho Emergency Communications Commission and the Idaho Emergency Communications Fund. The legislation requires the City to pay 1% of collected E-911 fees to the Idaho Emergency Communications Fund. Due to an oversight, these funds have not been remitted to the state. A calculation of the amount owed is noted in the April 7, 2009 memo to the City Supervisor from Finance Director Don Palmer and Accounting Manager Sue Nelson. The total amount through the date of the memo is $8,838.00. Ongoing fees, calculated on collections of E911 fees, will be submitted to the state on quarterly basis.

Additionally, in 2008, the Idaho legislature created the Enhanced Emergency Communications Grant Fee, which authorized the City to charge an additional $.25 per month per access line or cellular phone, which fee must then be remitted to the state to fund the Enhanced Emergency Communications Grant program. In order to charge the fee, the City must approve a resolution for that purpose. To date, the City has not approved such a resolution and is not therefore authorized to collect the grant fee. However, some telecommunications providers have erroneously submitted grant fees to the City. Those fees must also be refunded to the respective telecommunications providers. An accounting of fees submitted in error is contained in the April 7, 2009 memo as $7,538.25.

ACTION:  Recommend authorization of payment to the State of Idaho Emergency Communication Commission the amount of $8,838.00 in back fees owed and refund of Enhanced Emergency Communications Grant Fees erroneously submitted by telecommunications providers.

5.      McGurkin Annexation/Comp Plan Amendment/Initial Zoning - Dennis Cady

On March 5th of this year the Community Development Department received an application for an Annexation, Comprehensive Plan Designation and Zoning Designation for an approximately 0.24 acre parcel of land generally located at the eastern terminus of Panorama Drive.  At that time the applicant was requesting to annex the parcel, retaining the existing Low-density Residential (LR) Comprehensive Plan Designation and rezone the parcel to Moderate Density, Single Family Residential (R-2) zoning designation. The applicant's stated intent is to incorporate the parcel into Lot 13, Block 4, Rolling Hills Seventh Addition to accommodate a future lot line adjustment. The applicant had previously conducted a neighborhood meeting on the proposal prior to submitting their application in accordance with the City's neighborhood meeting requirement.

Prior to annexation of land into the City, the Planning and Zoning Commission must make a recommendation to the City Council regarding the appropriate Comprehensive Plan Designation and Zoning Designation for the property upon annexation. The Planning and Zoning Commission conducted a public hearing on the matter on April 22nd and recommended approval of the annexation, Comprehensive Plan Designation LR and R-2 Zoning Designation without conditions. This matter has been scheduled for public hearing at the City Council's upcoming June 1st meeting.

ACTION:  Receive report.

Reports

Farmers' Market Task Force Report/Update - Kathleen Burns

Budget Update - Gary J. Riedner/Don Palmer

Gem Community Grant Application - Alisa Stone

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration 

Salisbury Park Naming Request - Dwight Curtis (6/8)

Prohibition for Chaining

Bikes to Other than Bike Racks - Randy Fife

Bike Rack Program - Gary J. Riedner

Solid Waste Updates - Tim Davis/Don Palmer

NOTICE:  Individuals attending the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as soon as possible so that arrangements may be made

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Tuesday, May 26, 2009                                                                                                                4:30 p.m.

CITY HALL COUNCIL CHAMBERS 

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of May 11, 2009 - Stephanie Kalasz

2.      714 West C Street Lot Division - Mike Ray

Jeff and Julie Bollinger are requesting a lot division for a 13,320 sq ft parcel of land located at 714 West C Street and legally described as Lot 3 Block 3 of the Highland View Addition to the City of Moscow. The Bollingers are requesting to divide the parcel into two separate lots, the southern being 6,993 square feet and the northern being 6,327 square feet as shown on the attached map. The southern lot will be accessed via "C" Street and the northern lot will have property frontage on Residence Street. Both proposed lots are in the Medium-Density Residential (R-3) Zone and will meet all applicable zoning requirements, exceeding the 6,000 sq ft minimum lot area for single-family use and satisfying the sixty foot (60') minimum lot width.

ACTION:  Recommend approval of the lot division request; recommend denial of the lot division request; or take such other action as deemed appropriate.

3.      Recommendations of Downtown Parking Committee - Les MacDonald

In June 2008 the City Council received a report on the Transportation Commission's recommendations regarding potential modifications to the public parking system in the Central Business District.  Based upon that report the Council requested that Staff develop each of the 27 recommendations and bring them back to the Council for consideration.  Staff and the subsequently formed Downtown Parking Implementation Committee have been steadily working through the recommendations and have reached a point where the first bundle can be presented to the Council for a decision about further action.

Attached with this CCSR is a memorandum which summarizes the efforts to date on the recommendations and provides suggested guidance on how best to proceed with implementation of the recommendations.  A detailed review of the Committee's work and suggestions will be provided at the Committee and Council meetings.

ACTION:  Discuss the Downtown Parking Implementation Committee Recommendations - Phase 1 and forward to the Council for further consideration or take other action deemed appropriate.  

4.      Amendment to Windfall Hills Monumentation Agreement - Les MacDonald

On May 4, 2009 the City Council approved a Memorandum of Understanding (MOU) between the City of Moscow and Mike Hoffman as the developer of the Windfall Hills Subdivision.  That agreement addressed frontage improvements along Mountain View Road, improvements to Jansen Street, plat Monumentation, and various easement and right of way dedications.  As part of the agreement it was noted that the developer had to install the plat monuments or place security in the amount of $16,500 prior to the filing of the final plat.  Subsequent to the approval of the MOU the City and Mr. Hoffman were notified that the estimate used to establish the $16,500 rate for the plat Monumentation security was in error.  The actual amount is approximately one half of the original estimate.  Mr. Hoffman requested a revision to the agreement in recognition of this new information.  The attached revised MOU removes the reference to a specific dollar amount for security and, thus, allows the security to be set in accordance with the most recent estimate for the work.  As is typically the case in most project security items Staff will work with the developer and his consultants to establish the actual required amount.

ACTION: Review the revised Memorandum of Understanding and provide a recommendation for approval or denial to the City Council, or take other action as appropriate.

5.      Paradise Path Paving Grant Report - Roger Blanchard/Alisa Stone

On January 28, 2009 the City submitted a grant to the Idaho Department of Parks and Recreation for paving sections of Paradise Path through Heron's Hideout to Meadow Street and adjacent to Carol Ryrie Brink Nature Park to Mountain View Road.  The City recently received word that the grant was awarded.  Formal notice of the award is forthcoming.  

ACTION:  Accept report or take other action as deemed necessary.

6.      Utility Design Contract with Terragraphics - Dean Weyen

As part of the Sewer System Capital Improvements Plan certain collection system pipes are scheduled to be replaced.  The design of the 2009 pipe replacement project is being proposed to be accomplished by the use of an engineering consultant.  Staff has negotiated a contract with Terragraphics Environmental Engineering, Inc. of Moscow.  They will be able to proceed immediately with the intent to deliver plans and specifications capable of allowing bidding and construction of the project yet this fiscal year.

ACTION:  Recommend approval of the engineering services agreement with Terragraphics; or take other action deemed appropriate.

7.      Annual Overlay Project Bid Award - Kevin Lilly

Bids were opened May 20th for the annual Street Patch and Overlay project.  The project consists of patching and overlaying the three blocks of Jefferson Street between Third Street and Sixth Street.  Two bids were received:  1.  $132,522.40 from Poe Asphalt Paving, Inc.  2.  $184,992.50 from Herco, Inc.

ACTION:  Consider the recommendation of staff and approve the award of a contract to Poe Asphalt Paving, Inc. or take such other action deemed appropriate.

Reports

Grants Update - Alisa Stone

Budget Update - Gary J. Riedner/Don Palmer

Comprehensive Plan Update - Bill Belknap

Future Agenda Items:

Snow Removal Task Force - Dwight Curtis (6/8)

NOTICE:  Individuals attending the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as soon as possible so that arrangements may be made.

Stephanie Kalasz
Moscow City Clerk
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.fsr.com/pipermail/vision2020/attachments/20090523/a0693763/attachment-0001.html 