[Vision2020] Moscow City Council Monday Agenda

[Stephanie Kalasz]

AGENDA

MOSCOW CITY COUNCIL


SPECIAL MEETING


Monday, March 16, 2009
7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's
meeting.  We appreciate and encourage public participation.  For regular
agenda items, an opportunity for public comment is sometimes provided
after the staff report.  However, the formality of procedures varies
with the purpose and subject of the agenda item; therefore, the Mayor
may exercise discretion in deciding when to allow public comment during
the course of the proceedings and limitations will be placed on the time
allowed for comments.  Citizens wishing to comment on business which is
not on the agenda will be provided the opportunity to do so as item
number 3.  If you plan to address the Council, you will find a list of
"Tips for Addressing the Council" on the table outside the City Council
Chambers.  Thank you for your interest in City government.

 

RENEWING OUR FOCUS - At each meeting one City Council member will
present an example of patriotism, humanitarianism, community spirit, or
other inspirational message then lead the group in the Pledge of
Allegiance.  Contact a Council-member with examples to share at future
meetings. 

 

AUDIT AWARD PRESENTATION

 

1.       Consent Agenda:  Any item will be removed from the consent
agenda at the request of any member of the Council and that item will be
considered separately later.  Approval by roll call vote.

 

A.     Approval of Minutes of March 2, 2009 - Stephanie Kalasz

 

B.     Disbursement Report for February 2009- Don Palmer

The Public Works Finance Committee reviewed the accounts payable for
February 2009 and recommend approval of the following:

 

General

691,402.89 

Street

106,800.57 

Parks & Recreation

111,657.34 

1912 Center

7,916.67 

Arts

9,615.02 

Water Fund

126,480.27 

Sewer Fund

121,953.35 

Sanitation

208,497.92 

Fleet Mgmt Fund

252,231.35 

Information Systems

19,998.15 

Water Capital

21,738.00 

Sewer Capital Projects

370,263.37 

Capital Projects

26,225.69 

LID Construction

 

Hamilton P&R

 

Bonds & Interest 

 

TOTAL

2,074,780.59 

 

C.     Southgate 3rd Addition Monumentation Agreement - Les MacDonald

JEMCA, L.L.C. is the owner and developer of the approved final plat of
the Southgate 3rd Addition subdivision.  As per Idaho Code, a
subdivision plat must have all monuments in place at the time it is
offered for recording.  In order to prevent the destruction of monuments
during construction of the development, the Code allows for the interior
monuments of the subdivision to be set at a later date if an agreement
exists between the developer and the governing agency.  The agreement
stipulates that a deposit be submitted to the City to cover the cost of
installing the remaining monuments in the event the original surveyor is
not able to do so.  Both the final plat and the Development Agreement
covering public improvements were previously approved by Council.
Reviewed by the Public Works/Finance Committee on March 9, 2009.

 

ACTION:  Approve the Agreement.

 

D.     Revision to the Family and Medical Leave Act Policy Required by
Federal Law - Leslie Moss

The U.S. Department of Labor (DOL) issued new final regulations
interpreting the Family and Medical Leave Act (FMLA).  The FMLA
amendments provide significant new rights to eligible employees with
military family members.  These changes allow employees to take time off
to care for a seriously ill service member and for qualifying exigencies
related to a family member's call to duty.  The new regulations took
effect on January 16, 2009.  The City's Family and Medical Leave Act
Policy and the Leaves of Absence Policy have been revised to reflect the
new final federal regulations.  A Resolution is necessary since the
Personnel Policy Manual is being revised.  Reviewed by the
Administrative Committee on March 9 2009.

 

ACTION:  Accept proposed changes to the City's Family and Medical Leave
Act Policy and the Leaves of Absence Policy and approve Resolution
2009-06.

 

E.      Safe Routes to School Final Application for Orchard Drive -
Alisa Stone

A Letter of Intent for this project was submitted October 16, 2009, and
the final grant application is due March 31, 2009.  This will be our
fourth request under this program with awards for infrastructure
development of $100,000 on Cleveland and "D" Street, and a second award
of $70,000 for infrastructure development on "B" and Garfield.  The
first project was successfully completed during the summer of 2008 and
the second project is scheduled for construction during the summer of
2009.  This new request for infrastructure funding includes 1,100 feet
of new sidewalk on the east side of Orchard Avenue beginning at the
south end of the existing sidewalk 250 feet north of Public Avenue and
extending south to "F" Street.  Construction costs are estimated at
$99,000.  This request includes necessary drops at the street
intersections, driveway modifications, private entryway sidewalk
modifications, landscaping, and retaining walls as required.  The City
has jointly applied for these grants with the Health, Physical
Education, Recreation, and Dance Department (HPERD) at the University of
Idaho (UI) for non-infrastructure funding to promote the Education,
Enforcement and Encouragement activities of this nationally developed
program.  The City has been the fiscal agent for all funding awarded.
To date the HPERD has been awarded the following:  FY20007 - $13,750,
FY2008 - $15,000, FY2009 - $10,000 and they are applying jointly again
with the City for the FY2011 for $10,000.  Reviewed by the
Administrative Committee on March 9 2009.

 

ACTION:  Approve final Safe Routes to School final application for
Orchard Drive.

 

F.      A Street State and Local Agreement Addendum - Les MacDonald

The Engineering Department is currently working with a consultant to
complete the design and right-of-way acquisition on the A Street, Stage
2 Project.  The Idaho Transportation Department (ITD) has graciously
agreed to provide assistance to City staff with the federal right-of-way
acquisition process, including but not necessarily limited to; initial
owner contacts, appraisal and appraisal reviews, acquisition assistance,
and preparation of the title passing documents.  Since this assistance
was not detailed in the original State/Local Agreement, ITD is
requesting an addendum documenting this change.  Reviewed by the Public
Works/Finance Committee on March 9, 2009.

 

ACTION:  Approve State and Local Agreement Addendum and related
Resolution 2009-07.

 

G.     Lot Line Adjustment Request 314 and 318 S. Almon - Mike Ray

Matthew Becker is requesting a lot line adjustment for two (2) adjacent
five-thousand square foot (5,000 sq. ft.) parcels of land located at 314
and 318 South Almon Street.  The subject parcels are in the Residential
Office (RO) Zoning District and contain two (2) single-family dwellings.
The proposal is to amend the east/west lot line that separates the two
(2) parcels and establish a north/south lot line to create a ten (10)
stall parking lot on the easternmost parcel as shown on the attached
map.  The Zoning Code requires that every lot abut a public street
right-of-way for a minimum distance of forty feet (40 ft.) and that the
rear setback for a residential use in the "RO" Zone be twenty feet (20
ft.).  The proposed configuration would result in the creation of a lot
with no street frontage as well as one (1) of the two (2) single-family
homes set back fifteen feet (15') from the rear property line.  The
proposed configuration of the lots was heard by the Board of Adjustment
on January 27, 2009 and subsequently received approval for variances for
the two (2) Code violations that would result from the proposed
adjustment.  Both proposed lots would meet all other zoning requirements
and would be accessed via curb cuts on Almon Street as well as alley
access to the east.  Reviewed by the Public Works/Finance Committee on
March 9, 2009.

 

ACTION:  Approve lot line adjustment.

 

H.     Assistance to Firefighter Grant Application - Alisa Stone/Ed
Button

The Moscow Fire Department plans to apply to the FY 2009 Assistance to
Firefighter Grant program to replace old and non-compliant "Self
Contained Breathing Apparatus" (SCBA) equipment and for training so that
all fire department members have completed the NFPA 1001 certified.  It
is anticipated that each unit will cost approximately $6,000 and that 36
SCBA's need replaced.  The total cost of the SCBA's will be
approximately $216,000.  The project costs to included training are
estimated not to exceed $230,000.  In FY 2008 we submitted a grant
request under the AFG program to purchase communications equipment
estimated at $250,000.  A 10% match of $25,000 was funded in the budget
for this application.  We received notification from Senator Crapo's
office on March 4, 2009, we have been awarded $123,968 to purchase and
install two new repeaters and also purchase 38 portable and 17 mobile
radios.  This award will only require us to use approximately half of
the match funded in the FY2008-09 budget and we plan to carry forward
the remaining amount into the FY09-10 budget to fund the 10% match for
this new request.  The grant application will be available on March 16th
and is due by April 10th.  Reviewed by the Administrative Committee on
March 9 2009.

 

ACTION:  Approve Assistance to Firefighter grant application.

 

I.        Lot Line Adjustment Request 939 Lewis Street - Mike Ray

Roy Krauss is requesting a lot line adjustment for a 7,015 square foot
parcel of land currently addressed as 939 Lewis Street and legally
described as Lot 5 of the White's Acres Addition to the City of Moscow.
The subject parcel currently has a single-family dwelling built on the
property, is in the Moderate-Density Residential (R-2) Zone, and is
required by the Zoning Code to be a minimum of 7,000 sq ft in size. Mr.
Krauss is requesting to amend the north/south lot line separating his
lot and an adjacent lot (931 Lewis St.) to the west in order to meet
setback requirements for a proposed garage addition. The lot line
adjustment would render the subject lot 7,028 sq. ft. and the adjacent
parcel 7,002 sq. ft. which would be in conformance with the minimum lot
size requirement. The proposed lot line adjustment meets all other
applicable zoning requirements for the "R-2" Zone.  Reviewed by the
Public Works/Finance Committee on March 9, 2009.

 

ACTION:  Approve lot line adjustment.

 

2.       Mayor's Appointments - Mayor Chaney

 

3.       Public Comment and Mayor's Response Period (limit 15 minutes)
- For members of the Public to speak to the Council regarding matters
NOT on the Agenda and not currently pending before the Planning and
Zoning Commission or Board of Adjustment, please state your name and
address for the record and limit remarks to three minutes.  Mayor will
respond to comments from previous meeting. 

 

4.       Public Hearing - Proposed Fees for Appeals and Infractions -
Gary J. Riedner

Recently the City passed Ordinance No. 2009-06 which added an appeals
procedure for licenses under Title 9 that did not have one.  Because the
appeal process is new for some licenses, it is proposed that a fee be
established relative to Title 9, General License Appeals.  Also, during
a review of the City Code, it came to the attention of staff that there
is no fee established in the current Fee Resolution (2008-20) for a
general infraction not otherwise specifically established within the
relevant City Code.  It is proposed that a general infraction fee be
adopted for general infractions created by the City that are not
otherwise set by a specific City Code Section or by State Code.

 

ACTION:  After considering public input, approve Resolution; or reject
Resolution; or take such other action deemed appropriate.

 

5.       Audit Presentation - Don Palmer

The final draft of the Comprehensive Annual Financial Report, CAFR, for
fiscal year ending September 30, 2008 is submitted for City Council's
review.  Staff will be presenting the CAFR and reporting significant
changes to City Council regarding the City's Annual Audit and outlining
comparative changes to this report from last year's report.  The City's
annual Comprehensive Annual Financial Report has been awarded the
Certificate of Achievement for Excellence in Financial Reporting for
four consecutive years.  After approval staff will submit this CAFR for
consideration of the award.  We are proud to continue to provide
information that is available in one comprehensive document.

 

ACTION:  Accept the City of Moscow Audited Comprehensive Annual
Financial Report for fiscal year ended September 30, 2008.

 

6.       South Moscow Floodplain Revision Preliminary Assessment Request
- Gary J. Riedner

Staff has been working to identify a suitable location for the
development of a future industrial park in advance of the anticipated
and redevelopment and rezoning of the industrial areas within the Legacy
Crossing Urban Renewal District.  Staff has identified the area south of
the existing Fountain Industrial Park as a suitable location and has
entered into conversations with the property owners regarding the
project.  One of the constraints that has been identified for the
development of the area is the extent of the current South Fork of the
Palouse River floodplain boundaries in the area.  It has been determined
that the State of Idaho Transportation Department (ITD) recently
conducted a revised hydrologic study of the watershed in conjunction
with the South Main project that concluded that the 100 year flood flows
were approximately 50% of that upon which FEMA's current floodplain
boundaries are defined.  ITD study also concluded that the 100 year
flood levels were approximately three (3) feet lower than FEMA's current
100 year flood event elevations.  It is currently unknown how
significantly these revised flows would impact the extent of the
floodplain boundary.  In order to petition FEMA to amend the floodplain
in the subject area, the City would need to conduct an engineering study
to submit to FEMA for consideration.  It is anticipated that such a
study would likely cost between $25,000 and $30,000.  Staff is
recommending that the City fund a limited preliminary assessment to
assess the potential benefits of pursuing a potential floodplain
amendment request.  Staff has received a proposal from Terragraphics
Environmental Engineering to conduct this preliminary assessment for the
cost of $3,195.  Staff has identified potential funding for this
preliminary assessment within the Community Development Department's
Professional Services Consultant Planning line item that includes funds
for the Unified Code Project that are not anticipated to be expended
this fiscal year.  As remapping of the floodplain would likely be a
lengthy process, staff is recommending that this assessment be initiated
at this time to facilitate the future development of the industrial
park.  It is anticipated that if the results of the preliminary
assessment are favorable, it could be utilized to pursue grant funding
for the full detailed study to follow.

 

ACTION:  Authorize staff to pursue the preliminary assessment; or take
such other action deemed appropriate.

 

7.       Citizen Survey - Gary J. Riedner/Jen Pfiffner

The Administration Department administered the fourth comprehensive City
of Moscow Citizen Survey in November of 2008.  The purpose of the survey
was to assess the public's opinion of various aspects of City services
and operations.  The completed surveys were then collected through the
month of December and the results entered and compiled.  Staff presented
the final report and findings of the survey at the February 17, 2009
City Council meeting.  Since that time, an error in a calculation was
discovered.  The error has been corrected and the report updated.  The
revised report has been titled 2008 City of Moscow Citizen Survey Report
- First Amended.  Reviewed by the Administrative Committee on March 9
2009.

 

8.       Adoption of City Council Goals for FY2010 - Gary J. Riedner

On March 9, 2009, the City Council held a workshop for the purpose of
setting FY2010 goals.  The list is now compiled for Council approval.

 

ACTION:  Adopt goals or take such other action deemed appropriate.

 

 

REPORTS:

            Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions

            Mayor

 

EXECUTIVE SESSION - Pursuant to Idaho Code Section 67-2345(1)(c)

 

 

 

 

 

 

 

Stephanie Kalasz, CMC

Moscow City Clerk

 

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