[Vision2020] Moscow City Council Monday Agenda

[Stephanie Kalasz]

AGENDA

MOSCOW CITY COUNCIL


SPECIAL MEETING


Monday, June 15, 2009
7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's
meeting.  We appreciate and encourage public participation.  For regular
agenda items, an opportunity for public comment is sometimes provided
after the staff report.  However, the formality of procedures varies
with the purpose and subject of the agenda item; therefore, the Mayor
may exercise discretion in deciding when to allow public comment during
the course of the proceedings and limitations may be placed on the time
allowed for comments.  Citizens wishing to comment on business that is
not on the agenda will be provided the opportunity to do so as item
number 3.  If you plan to address the Council, you will find a list of
"Tips for Addressing the Council" in the door pocket outside the City
Council Chambers.  Thank you for your interest in City government.

 

RENEWING OUR FOCUS - At each meeting one City Council member will
present an example of patriotism, humanitarianism, community spirit, or
other inspirational message then lead the group in the Pledge of
Allegiance.  Contact a Council-member with examples to share at future
meetings. 

 

1.       Consent Agenda:  Any item will be removed from the consent
agenda at the request of any member of the Council and that item will be
considered separately later.  Approval by roll call vote.

 

A.     Approval of Minutes of June 1, 2009 - Stephanie Kalasz

 

B.     Disbursement Report for May 2009- Don Palmer

The Public Works Finance Committee reviewed the accounts payable for May
2009 and recommend approval of the following:

 

General

561,825.49 

Street

105,681.88 

Parks & Recreation

89,346.18 

1912 Center

7,916.67 

Arts

10,034.91 

Water Fund

121,722.44 

Sewer Fund

100,682.43 

Sanitation

200,814.22 

Fleet Mgmt Fund

42,319.34 

Information Systems

17,559.86 

Water Capital

65,441.75 

Sewer Capital Projects

1,219,788.83 

Capital Projects

12,556.25 

LID Construction

 

Hamilton P&R

 

Bonds & Interest 

 

TOTAL

2,555,690.25 

 

C.     Mountain View Road Bid Award - Les MacDonald

Bids were opened on the Mountain View Road 2009 Project on May 27th,
2009.  The proposed construction consists of a shoulder-notch and
widening, and full width pavement overlay, as well as installation of
storm drainage improvements, concrete curb and gutter, and sidewalks,
from the intersection of 6th Street and Mountain View, north to Paradise
Creek.  The project was bid with an "Add Alternate" option.  The Base
Bid included all of the west side of Mountain View, as well as 240 feet
on the east side from 6th Street to the existing curb at the south end
of Rolling Hills Subdivision.  The Add Alternate Bid is for
approximately 560 linear feet of improvements along the Windfall Hills
Subdivision frontage owned by Mr. Mike Hoffman on the east side of
Mountain View Road, from the existing curb at the north end of Rolling
Hills Subdivision, north to Paradise Creek.  Six bids were received,
with the apparent low bidder being Atlas Sand and Rock, Inc. of Pullman,
Washington.  The combined bid received from Atlas was $368,698.55. The
Engineer's Estimate for the total project was $527,483.  Reviewed by the
Public Works/ Finance Committee on June 8, 2009.

 

            ACTION:  Accept the Atlas Sand and Rock, Inc. bids and award
of the contract to Atlas for the base bid and the alternate bid in the
amount of $368,698.55.

 

D.     Airport Grant Authorization - Robb Parish

FAA has not finalized its 2009 grant program because Congress has again
not reauthorized the Airport Improvement Program (AIP).  The grant offer
includes entitlement funding of $545,547 (awarded January 23, 2009) plus
another entitlement grant for as much as $654,453 which will come in a
separate offer expected in late June 2009.  This is the maximum expected
and the Airport is requesting that Moscow City Council authorize Mayor
Chaney to accept (multiple) FAA offers associated with this grant
project up to $1.2 million.  This authorization represents an increase
of $311,098 from the previous request approved by City Council.  The
project elements remain the same but there are additional costs
primarily associated with the taxiway lighting reconstruction.

 

            ACTION:  Approve acceptance of grant offer up to $1.2
million.

 

E.      Governor's Discretionary Application for 2009 (ARRA) Urban
Stimulus Project - Local Highway Technical Assistance Council (LHTAC) -
Major Collector or Arterial Improvement Project - Kevin Lilly/Alisa
Stone 

On June 1, 2009, the City of Moscow received an invitation from LHTAC to
apply for ARRA funding under a "Governors Discretionary Program."  Based
on the application requirements for design, construction, and available
funding per project of $450,000, the Engineering Department has chosen
to do an overlay project.  The overlay area(s) will be Orchard Street
from "F" Street to Ponderosa and 6th Street from Hayes to Blaine.
Depending on costs, the 6th Street portion of the project my not be
included.  Matching funds are not required under this program.  Attached
to this Staff Report is a copy of the invitation letter from LHTAC which
outlines the key elements of the program and the "Ranking Criteria" for
each project which are different from other prior LHTAC programs.
Reviewed by the Public Works/ Finance Committee on June 8, 2009.

 

            ACTION:  Approve June 10th submittal of an overlay project
on Orchard and 6th Streets for the Governor's Discretionary Application
under ARRA funding to LHTAC.

 

2.       Mayor's Appointments - Mayor Chaney

 

3.       Public Comment and Mayor's Response Period (limit 15 minutes)
- For members of the Public to speak to the Council regarding matters
NOT on the Agenda and not currently pending before the Planning and
Zoning Commission or Board of Adjustment, please state your name and
address for the record and limit remarks to three minutes.  Mayor will
respond to comments from previous meeting. 

 

4.       Gem Grant Award - Alisa Stone

Notification was received on June 8, 2009, from Jerry Miller, Economic
Development Specialist for the Idaho Department of Commerce; that the
City was awarded a Gem Community Grant in the amount of $50,000 for an
Industrial Park Master Plan.  The match for the grant award is valued at
$21,500 which includes $15,000 cash from the proposed 2010 budget for
the Community Development Department Planning Consulting Services line
item, as well as the monies expended within the current fiscal year for
the preliminary flood assessment ($4,000) and in-kind match provided for
grant administration ($2,500).  The IDOC has requested they have a
signed contract returned to them no later than Monday, June 15, 2009.  A
copy of an email from Jerry Miller outlining the request and the
Contract are attached.  Due to the short turnaround time staff was not
able to receive Council approval prior to the required return of the
signature page accepting the award.

 

ACTION:  Approve ratification of the Mayor's signature accepting the Gem
Grant award for $50,000 from the Idaho Department of Commerce for the
preparation of a Southeast Moscow Industrial Park Master Plan or take
other such action deemed appropriate.

 

5.       North Polk LID Formation Resolution - Ron Crumley/Les MacDonald

Four of the six property owners included within the boundary of a
proposed Local Improvement District (LID) on North Polk Street have
submitted a petition to create the district for the purpose of
constructing a water main along all or part of their frontages.  An LID
that includes non-resident property owners must be supported by
two-thirds of all owners.  This petition contains the signatures of
two-thirds of the verified owners who are in favor of the project. This
project will construct a water main, hydrants, valves, and water service
connections.  The LID will be charged for installing an 8-inch diameter
main and the City will pay to oversize the main to 12 inches in
diameter.  Funds carried over from the North Polk Sewer District will be
applied toward the LID portion of the project.  Reviewed by the Public
Works/ Finance Committee on June 8, 2009.

 

ACTION:  Approve Resolution to set a public hearing for formation of a
North Polk LID for the purpose of constructing a water main or take such
other action deemed appropriate.

 

6.       Downtown Parking Revisions Presentation and Public Comment -
Les MacDonald

In June 2008, the City Council received a report on the Transportation
Commission's recommendations regarding potential modifications to the
public parking system in the Central Business District.  Based upon that
report, the Council requested that Staff develop each of the 27
recommendations and bring them back to the Council for consideration.
Staff and the subsequently formed Downtown Parking Implementation
Committee have been steadily working through the recommendations and
have reached a point where the first bundle can be presented to the
Council for a decision about further action.  A detailed review of the
Committee's work and suggestions will be provided at the Council
meeting.  This topic was presented to the Public Works/Finance Committee
on May 26, 2009.  A public information meeting was held on June 9th in
order to provide an opportunity for interested parties to learn about
the proposed changes, provide input and have their questions answered.
Reviewed by the Public Works/ Finance Committee on May 26, 2009 and
Council on June 1, 2009.

 

ACTION:  Consider recommendations of Downtown Parking Implementation
Committee, take public comment, and provide direction to staff relating
to implementation; or take such other action deemed appropriate.

 

REPORTS:

Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions

            Mayor

 

EXECUTIVE SESSION - Pursuant to Idaho Code Section 67-2345(1)(c)

 

 

 

 

 

 

Stephanie Kalasz, CMC

Moscow City Clerk

 

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