[Vision2020] Moscow City Council Monday Agenda

Thu Oct 16 16:45:34 PDT 2008

AGENDA

MOSCOW CITY COUNCIL

SPECIAL MEETING

Monday, October 20, 2008
7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's
meeting.  We appreciate and encourage public participation.  For regular
agenda items, an opportunity for public comment is sometimes provided
after the staff report.  However, the formality of procedures varies
with the purpose and subject of the agenda item; therefore, the Mayor
may exercise discretion in deciding when to allow public comment during
the course of the proceedings and limitations will be placed on the time
allowed for comments.  Citizens wishing to comment on business which is
not on the agenda will be provided the opportunity to do so as item
number 3.  If you plan to address the Council, you will find a list of
"Tips for Addressing the Council" on the table outside the City Council
Chambers.  Thank you for your interest in City government.

RENEWING OUR FOCUS - At each meeting one City Council member will
present an example of patriotism, humanitarianism, community spirit, or
other inspirational message then lead the group in the Pledge of
Allegiance.  Contact a Council-member with examples to share at future
meetings. 

1.       Consent Agenda:  Any item will be removed from the consent
agenda at the request of any member of the Council and that item will be
considered separately later.  Approval by roll call vote.

A.     Approval of Minutes of October 6, 2008 - Stephanie Kalasz

B.     University of Idaho Parking Memorandum of Understanding - Les
MacDonald/Gary J. Riedner

On August 7, 2001 the City of Moscow and the University of Idaho entered
into a memorandum of understanding authorizing the University to manage
parking in specified areas on dedicated city streets within the general
boundaries of the campus.  In 2002 and again in 2003, the original one
year pilot program was extended an additional year.  No additional
Council action regarding the term of the agreement has occurred since
the last extension in 2003, but the program has continued and the
University has accounted for all funds collected by the program.  The
last action before the Council on the parking program was an annual
report presented by former UI representative Dan Schoenberg on June 14,
2004.  The current proposed Memorandum of Understanding will update the
previous agreement and provide automatic annual renewals until the
agreement is terminated by either party.  In general terms, the
agreement allows the University to establish parking permit requirements
on certain City streets and to manage permit sales and enforcement
revenue.  The original proposal for the parking restrictions and
subsequent modifications are coordinated with the City Staff.  The new
agreement also specifies that the University will convey $20,000 per
year to the City from the proceeds of the permit sales and enforcement
activities.  This is projected to be the annual average net revenue
after expenditures generated by the program for the next five years.
Reviewed by the Public Works/Finance Committee on September 22 and
October 13, 2008.

ACTION:  Approve the Memorandum of Understanding.

C.     Request from State SR2S Coordinator to join other organizations
in sending letters of support to House Committee on Transportation and
Infrastructure urging continuation of funding the SR2S Program - Alisa
Stone

The City of Moscow has received a request from our Boise Safe Routes to
School office asking for the City of Moscow's support in a letter being
prepared by the Safe Routes to School National Partnership to Congress
that urges the inclusion of health performance outcomes in the next
transportation bill.  Reviewed by the Administrative Committee on
October 13, 2008.

ACTION:  Approve City of Moscow support in a letter to be submitted to
Congress that urges the inclusion of health performance outcomes in the
next transportation bill.

D.     Bus Shelters Project Change Order #1 - Les MacDonald

Additional work was added to Ace Elliott Land's contract as set forth in
Change Order No. One in the amount of $17,732 attached.   All of the
additional work is grant eligible and within project budget.  The
project is 80% FTA federally funded and 20% City funded.  Reviewed by
the Public Works/Finance Committee on October 13, 2008.

      ACTION:  Approve bus shelter project change order #1.

E.      Safe Routes to School Letter of Intent - Alisa Stone

The proposed project will include 1,100 feet of new sidewalk on the east
side of Orchard Avenue beginning at the south end of the existing
sidewalk 250 feet north of Public Avenue and extending south to "F"
Street.  Construction costs for the 1,100 feet are estimated at $90 per
foot for a total request of $99,000.  This includes necessary drops at
the street intersections, driveway modifications, private entryway
sidewalk modifications, landscaping, and retaining walls as required.
Reviewed by the Administrative Committee on October 13, 2008.

ACTION:  Approve letter of intent.

F.      South Lift Station Change Order #1 - Les MacDonald

Additional work was added to L.& L. Cargile's contract as set forth in
Change Order No. One in the amount of $16,781.41 attached.   The project
is approximately 75% complete; the pumps and instrumentation equipment
should be arriving in the next couple of weeks which will allow the
remainder of the work to be completed.  The new station is scheduled to
be operational by the end of October.  Reviewed by the Public
Works/Finance Committee on October 13, 2008.

ACTION:   Approve south lift station change order #1.

G.     1912 Center Concrete Change Order - Roger Blanchard

On August 25, 2008 City Council approved funding for repair of certain
sections of spalled concrete at the 1912 Center.  The low quote for that
work was received from McCall's Classic Construction for $10,992.
Specifications for the work indicated that the contractor was to "remove
and dispose of existing four inch thick concrete walkway".  When the
contractor began the demolition work, he informed staff that he was
encountering six to eight inches of concrete, rather than four.  The
Contractor agreed to track his additional expenses for removal over the
quoted amount and invoice the City for the additional work at the end of
the project. The extra cost of removing and hauling the existing
concrete and the additional load of rock that needed to be delivered and
placed added $1,500 to the total bill. Staff is seeking authority to
expend the additional funds out the 2008 Parks budget to pay for the
added cost of the project.  Reviewed by the Public Works/Finance
Committee on October 13, 2008.

ACTION:  Approve the change order to be paid from pay the 2008 Parks
operating budget.

2.       Mayor's Appointments - Mayor Chaney

3.       Public Comment and Mayor's Response Period (limit 15 minutes)
- For members of the Public to speak to the Council regarding matters
NOT on the Agenda and not currently pending before the Planning and
Zoning Commission or Board of Adjustment, please state your name and
address for the record and limit remarks to three minutes.  Mayor will
respond to comments from previous meeting. 

4.       Public Hearing - Amendment to MCC Title 4, Chapter 6 -
Accessory Home Occupations - Bill Belknap

Currently, the Moscow City Code defines home occupations as: "Any use
customarily conducted entirely within a dwelling and carried on by the
inhabitants thereof, which use is clearly incidental and secondary to
the dwelling for dwelling purposes and does not change the character
thereof; provided said occupation does not employ the use of mechanical
equipment not customary in dwellings and/or involving a cumulative
horsepower greater than three (3) horsepower; provided further, the use
does not involve more than one-fourth (1/4) of the total square footage
of the dwelling. The conducting of a clinic, hospital, barber shop,
beauty shop, tea room, tourist home, animal hospital, retail sales of
any type or similar use, shall not be deemed to be a home occupation."
Additionally, under the current City Code, all Home Occupations require
a Conditional Use Permit that requires a public hearing be held before
the Zoning Board of Adjustment.  Recent advances in technology and
changes in work practices have resulted in a large growth of individuals
working from their home either as self employed individuals or
telecommuting for their employer in a fashion that has virtually no
impact to the adjacent properties or neighborhood.  Staff has prepared a
draft Code amendment for the Council's consideration that would modify
the manner in which such uses are regulated.  The Planning and Zoning
Commission conducted a public hearing on the proposed Code amendment on
August 27th, 2008, at which time they recommended approval.  Reviewed by
the Administrative Committee on September 8, 2008.

ACTION:  Approve the Ordinance under suspension of the rules requiring
three complete and separate readings and that it be read by title and
published by summary; or consider Ordinance on first reading and that it
be read by title only; or reject the Ordinance; or take such other
action deemed appropriate.

5.       Citizen Survey - Gary J. Riedner

This October the Administration Department will be conducting the fourth
annual biennial Citizen Survey.  The survey is intended to assess the
public's opinion of various aspects of City services and operations.
The first portion of the survey instrument will remain substantially the
same as the 2002, 2004 and 2006 surveys to allow for historical data
comparison and service level trend monitoring.  Staff has incorporated
survey questions from the various City Commissions related to their
areas of interest.  Reviewed by the Administrative Committee on October
13, 2008.  Three small changes have been made to the survey instrument
since that review.

ACTION:  Approve the citizen survey for mailing or direct staff as
deemed appropriate.

6.       Amend Fee Resolution to Remove Alcohol in the Parks Fee -
Dwight Curtis

In accordance with Moscow City Code 5-13-4(B), requests may be made to
have beer/wine gardens in City owned parks in Moscow. Rules governing
each event are through Council Resolutions. To recover City funds
expended by staff preparation of Council Resolutions allowing alcohol in
City parks for non-City events, staff requested a fee of $300 through
the FY09 fee resolution. The fee was based on 5-10 hours of staff time
involved to process each related Council Resolution to fruition. This
request was met with concern by both citizens and Council and was sent
back for further exploration. After further review staff is offering
options (or a combination of) for the Council to consider.  Reviewed by
the Administrative Committee on October 13, 2008.

ACTION:  Amend application fee for alcohol events in City parks from
$300 to $100 or take such other action deemed appropriate.

7.       Second Reading - Ordinance to Adjust Membership on Certain
Commissions - Mayor Chaney/Randy Fife

The Ordinance adds to various Commissions (i.e., Parks and Recreation,
Arts, Fair and Affordable Housing, Health and the Environment, Historic
Preservation, Transportation, and Human Rights) the following:  at least
one (1) student enrolled in at least 3/4 time in a post secondary
educational program for a period of a renewable one (1) year term; at
least one (1) student enrolled in high school or an equivalent
educational program to serve as a non-voting ex officio member for a
renewable one (1) year term; and at least one (1) Latah County resident
who does not reside within City limits as a non-voting ex officio member
of the Commission for a term equal to other members of the respective
Commission.  It also designates a Council member as a non-voting ex
officio member of the Human Rights Commission.  The purpose of this
Ordinance is to bring a broader and, perhaps, different perspective to
each of the foregoing Commissions, and to encourage the Mayor, City
Council and Commissions to actively seek out those persons for inclusion
on the Commissions who have the characteristics listed.  Additionally,
the Ordinance proposes a change of name from the Commission on Health
and the Environment to the Sustainable Environment Commission.
Considered on first reading by the City Council on October 6, 2008.

ACTION:  Approve the Ordinance under suspension of the rules requiring
three complete and separate readings and that it be read by title only
and published by summary; or consider the Ordinance on second reading
and that it be read by title only; reject the Ordinance; or take such
other action deemed appropriate.

8.       Policy on Use of Council Chambers - Gary J. Riedner

There has been recent interest in the City's practices regarding use of
City Council Chambers and other City facilities which are not currently
addressed by a City policy.  For example, the City has traditionally
allowed incumbent elected officials to hold "town hall" meetings in
Council Chambers without charge.  Issues of fairness, propriety,
"politicizing" of City facilities, expenditures, access to government,
and other issues suggest that a written policy might be developed.  The
issue was discussed at the September 22nd Administrative Committee
meeting and the Committee directed staff to develop a policy for Council
consideration.  Reviewed by the Administrative Committee on October 13,
2008.

ACTION:  Approve the proposed policy; or reject the policy; or take such
other action deemed appropriate.

REPORTS:

            Status of Proposal to Supply Municipal Water to Hawkins
Stateline Development - Gary J. Riedner

            Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions

            Mayor

EXECUTIVE SESSION - Pursuant to Idaho Code Section 67-2345(1)(c)

Stephanie Kalasz

Moscow City Clerk

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