[Vision2020] Moscow City Council Committee Agendas for Monday

Fri Oct 10 14:42:42 PDT 2008

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, October 13, 2008
3:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes September 22, 2008 - Stephanie Kalasz

2.      Reconsideration of Application Fee for Alcohol in Public Parks -
Dwight Curtis

In accordance with Moscow City Code 5-13-4(B), requests may be made to
have beer/wine gardens in City owned parks in Moscow. Rules governing
each event are through Council Resolutions. To recover City funds
expended by staff preparation of Council Resolutions allowing alcohol in
City parks for non-City events, staff requested a fee of $300 through
the FY09 fee resolution. The fee was based on 5-10 hours of staff time
involved to process each related Council Resolution to fruition. This
request was met with concern by both citizens and Council and was sent
back for further exploration. After further review staff is offering
options (or a combination of) for the Council to consider.

ACTION:  Direct staff as deemed appropriate.

3.      Request from State SR2S Coordinator to join other organizations
in sending letters of support to House Committee on Transportation and
Infrastructure urging continuation of funding the SR2S Program - Alisa
Stone

The City of Moscow has received a request from our Boise Safe Routes to
School office asking for the City of Moscow's support in a letter being
prepared by the Safe Routes to School National Partnership to Congress
that urges the inclusion of health performance outcomes in the next
transportation bill.

ACTION:  Recommend approval of City of Moscow support in a letter to be
submitted to Congress that urges the inclusion of health performance
outcomes in the next transportation bill.

4.      Safe Routes to School Letter of Intent - Alisa Stone

The proposed project will include 1,100 feet of new sidewalk on the east
side of Orchard Avenue beginning at the south end of the existing
sidewalk 250 feet north of Public Avenue and extending south to "F"
Street.  Construction costs for the 1,100 feet are estimated at $90 per
foot for a total request of $99,000.  This includes necessary drops at
the street intersections, driveway modifications, private entryway
sidewalk modifications, landscaping, and retaining walls as required.

ACTION:  Recommend approval to submit a Letter of Intent for the FY11
Safe Routes to School grant funding in the amount of $99,000 to complete
sidewalk connectivity on Orchard Avenue, a main collector street leading
to four K-8 schools in the City of Moscow or take other such action as
deemed appropriate.

5.      Policy on Use of Council Chambers - Gary J. Riedner

There has been recent interest in the City's practices regarding use of
City Council Chambers and other City facilities which are not currently
addressed by a City policy.  For example, the City has traditionally
allowed incumbent elected officials to hold "town hall" meetings in
Council Chambers without charge.  Issues of fairness, propriety,
"politicizing" of City facilities, expenditures, access to government,
and other issues suggest that a written policy might be developed.  The
issue was discussed at the September 22nd Administrative Committee
meeting and the Committee directed staff to develop a policy for Council
consideration.

ACTION:  Review draft policy and provide staff with direction.

6.      Proposed Amendment to City's Equal Opportunity Employment Policy
- Mayor Chaney/Randy Fife

The City has a long-standing history of protection of human rights and
dignity as well as non-discrimination against employees and applicants
for employment because of race, color, religion, gender, pregnancy,
national origin, ancestry, age, marital status, veteran status,
disability, sexual orientation, or other basis prohibited by local,
State, or Federal law.  Because of this deep commitment to tolerance,
diversity and equality in City employment, the Mayor proposes the
addition to the City equal opportunity statement of individuals who may
be subjected to discrimination based upon an individual's real or
perceived gender expression, identity and/or characteristics.  Adoption
of the proposed Resolution would also result in changes consistent with
the additional language in the City Personnel Policies and in some
future contracts and grant applications.

ACTION:  Review information prior to Council consideration and give
staff direction if deemed appropriate.

7.      Citizen Survey - Jen Pfiffner/Gary Riedner

This October the Administration Department will be conducting the fourth
annual biennial Citizen Survey.  The survey is intended to assess the
public's opinion of various aspects of City services and operations.
The first portion of the survey instrument will remain substantially the
same as the 2002, 2004 and 2006 surveys to allow for historical data
comparison and service level trend monitoring.  Staff has incorporated
survey questions from the various City Commissions related to their
areas of interest.

ACTION:  Review draft citizen survey instrument and recommend the
instrument for approval by City Council; or take such other action as
deemed appropriate.

Reports

GHG Emissions Inventory - Heather Smith / Amy Shatzkin (ICLEI)

Proposed Legacy Crossing Overlay Zone - Bill Belknap

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration and Virtual/No Impact Businesses

Sign Ordinance (10/27) 

Amendment to MCC Title 4, Ch. 5, Flood Hazard Areas - Bill Belknap

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, October 13, 2008
4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of September 22, 2008 - Stephanie Kalasz

2.      Co-location of Cell Facilities on Vista Tank - Jesse Flowers

Staff has been approached by T-Mobile with a request to attach cellular
antennas and associated equipment on the Vista water tank.  This request
is in accordance with the Co-location Resolution that was adopted by the
City Council on February 5th 2001.

ACTION:  Recommend approval of the request; or recommend denial of the
request; or take such other action deemed appropriate.

3.      UI Parking Memorandum of Understanding - Les MacDonald

On August 7, 2001 the City of Moscow and the University of Idaho entered
into a memorandum of understanding that authorized the University to
manage parking in specified areas on dedicated city streets within the
general boundaries of the campus.  In 2002 and again in 2003 the
original one year pilot program was extended an additional year.  No
additional Council action regarding the term of the agreement has
occurred since the last extension in 2003, but the program has continued
and the University has accounted for all funds collected by the program.
The last action before the Council on the parking program was an annual
report presented by former UI representative Dan Schoenberg on June 14,
2004.  The current proposed Memorandum of Understanding will update the
previous agreement and provide automatic annual renewals until the
agreement is terminated by either party.  In general terms, the
agreement allows the University to establish parking permit requirements
on certain City streets and to manage permit sales and enforcement
revenue.  The original proposal for the parking restrictions and
subsequent modifications are coordinated with the City Staff.  The new
agreement also specifies that the University will convey $20,000 per
year to the City from the proceeds of the permit sales and enforcement
activities.  This is projected to be the annual average net revenue
after expenditures generated by the program for the next five years. 

ACTION:  Review the draft Memorandum of Understanding for
City/University Parking Program and forward to the City Council with a
recommendation for approval or take other action deemed appropriate.

4.      Bus Shelters Project Change Order #1 - Dean Weyen

Additional work was added to Ace Elliott Land's contract as set forth in
Change Order No. One in the amount of $17,732 attached.   All of the
additional work is grant eligible and within project budget.  The
project is 80% FTA federally funded and 20% City funded.

ACTION:  Recommend approval of the change order or take such other
action deemed appropriate.

5.      South Lift Station Change Order #1 - Dean Weyen

Additional work was added to L.& L. Cargile's contract as set forth in
Change Order No. One in the amount of $16,781.41 attached.   The project
is approximately 75% complete; the pumps and instrumentation equipment
should be arriving in the next couple of weeks which will allow the
remainder of the work to be completed.  The new station is scheduled to
be operational by the end of October.

ACTION:  Recommend approval of the change order or take such other
action deemed appropriate.

6.      1912 Center Concrete Change Order - Roger Blanchard

On August 25, 2008 City Council approved funding for repair of certain
sections of spalled concrete at the 1912 Center.  The low quote for that
work was received from McCall's Classic Construction for $10,992.
Specifications for the work indicated that the contractor was to "remove
and dispose of existing four inch thick concrete walkway".  When the
contractor began the demolition work, he informed staff that he was
encountering six to eight inches of concrete, rather than four.  The
Contractor agreed to track his additional expenses for removal over the
quoted amount and invoice the City for the additional work at the end of
the project. The extra cost of removing and hauling the existing
concrete and the additional load of rock that needed to be delivered and
placed added $1,500 to the total bill. Staff is seeking authority to
expend the additional funds out the 2008 Parks budget to pay for the
added cost of the project.

ACTION:  Recommend approval to Council to pay the extra work out of the
2008 Parks operating budget or take other such action deem appropriate.

Reports

Construction Costs Escalation Report - Kevin Lilly

Basin Adjudication - Les MacDonald

Crosswalk at Highway 8 and Peterson - Kevin Lilly

Future Agenda Items

Installation of Purple Pipe with New Construction, Street Projects, etc.
- Les MacDonald

Landlord-Tenant Billing for Utilities - Don Palmer

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

Stephanie Kalasz

Moscow City Clerk

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