[Vision2020] Moscow City Council Committee Agendas for Monday

Fri Mar 7 10:01:15 PST 2008

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, March 10, 2008                                                                                                     3:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes February 25, 2008 - Stephanie Kalasz

2.      Application to IDWR to Provide Water Services to Hawkins Development - Les MacDonald

In a settlement agreement dated February 4, 2008, the City of Moscow agreed that the City would make prompt application to the Idaho Department of Water Resources (IDWR) for a determination that authorizes the City to supply water to the Stateline Project in Washington.  The City agreed to prosecute said application with diligence and all reasonable efforts at its sole cost and expense.  Hawkins agreed to cooperate with the City and support said application.  The City will provide a draft of the application for Hawkins' review and comment before submittal.  Hawkins is the intended third-party beneficiary of the application.  Final IDWR approval means an order or other written determination by IDWR that constitutes final agency action, approving the application and which is not subject to any appeal and is beyond the time for filing any further appeals.  Staff is in the process of preparing the application and has been in contact with IDWR regarding that process.

ACTION:  Receive report.

3.      Sustainable Purchasing Resolution - K.C. Wagner

On February 22nd of 2007, the Health and Environment Commission submitted a resolution to Mayor Chaney and City Supervisor Gary Riedner that would commit the City of Moscow to implement an Environmentally Preferable Purchasing Program.  The draft has since been modified and fine tuned to include sustainable considerations in addition to the environmental considerations previously mentioned including such areas as buying local and working with suppliers to encourage sustainable product availability.  Ideally, a resolution will be passed with a purchasing policy that can be easily changed as new products and information become available.  At this point, the exact budgetary implications are not known, but we are looking into different options.  On June 25th, Kara Whitman (former Sustainability Intern) and the City Supervisor presented a resolution to establish a more Sustainable and Environmentally Preferable Purchasing Program within all city operations.  Further research was completed and reported back on July 23, 2007.  KC Wagner has been hired as the Sustainability Intern, replacing Kara Whitman.  KC has updated and revised the Sustainable Purchasing Resolution and Guidelines to include a comprehensive approach to purchasing sustainably.  Staff, including the City Management team, City Supervisor and Administrative Secretary Laurie Lewis, has reviewed the document.  The revised document is being presented for consideration.

ACTION:  Recommend approval of Resolution and Guidelines or take other action deemed appropriate.

4.      Receipt of Legacy Crossing Urban Renewal Area Plan - Gary J. Riedner

The Moscow Urban Renewal Agency adopted the Legacy Crossing Urban Renewal District Redevelopment Plan during its regularly scheduled meeting on March 6, 2008.  The Agency has been developing the Plan for the past several months.  In conformance with Idaho Code §50-2008(b), John McCabe, Chair of the Moscow Urban Renewal Agency, has forwarded a letter and the adopted Plan to Mayor Chaney and City Clerk Stephanie Kalasz for transmittal to the Moscow City Council in order that the Council submit the Plan to the Moscow Planning and Zoning Commission.

ACTION:  Submit of the Legacy Crossing Urban Renewal District Redevelopment Plan to the Moscow Planning and Zoning Commission in accord with Idaho Code §50-2008(b).

5.      Assistance to Firefighters Grant Application - Alisa Stone/Ed Button

The Fire Prevention and Safety Grants (FP&S) support projects that enhance the safety of public and firefighters from fire and related hazards.  Emergency response systems will be required to upgrade their communications equipment and infrastructure in order to maintain operability between public safety agencies. The Fire Department's existing communications equipment will be deficient with the upcoming requirements for emergency transmissions. The goal of this program is to solve interoperability or compatibility problems, therefore applying for this funding would assist the Moscow Volunteer Fire Department (MVFD) with the purchase of equipment to comply with standards and/or facilitate solving interoperability or compatibility problems.  To comply with federally mandated interoperability requirements, the MVFD must replace all of its radio system components to ensure coordinated and effective information sharing with all public safety agencies such as, fire and rescue, emergency medical services and law enforcement at all government levels: local, state and federal. The announcement for this program was just released and the grant application is due by April 4, 2008.  The Fire Chief and Staff are in the process of conducting a needs assessment to determine the type of equipment and infrastructure improvement the existing system will need in order to maintain operability, therefore, the amount of the grant request is estimated at $200,000.  Local match is not required under this program; however, the Rural Fire Department has plans to purchase upgraded equipment which will be used to show a capital contribution to this request.

ACTION:  Approve proceeding with the grant application to FEMA under the U.S. Department of Homeland Security, Assistance to Firefighters Grants FP&S program to apply for funding to purchase equipment to upgrade the existing system to comply with upcoming emergency communication requirements or take other such action deemed appropriate.

Reports

Application to IDWR for Well #10 - Les MacDonald

Future Agenda Items

Policy & Procedure for Closing of Main Street

Farmers' Market Task Force Report - Kathleen Burns (3/24)

Employee Benefit Discussion - Gary J. Riedner

Structure and Function of Volunteer Commissions

Update on Sustainability - ICLEI & GHG Emissions Inventory

Title VI - Civil Rights Plan for FTA Compliance - Alisa Stone (3/24)

NOTICE:  Individuals attending the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, March 10, 2008                                                                                                    4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of February 25, 2008 - Stephanie Kalasz

2.      Approval of Disbursement Report for February 2008 - Don Palmer

3.      Fiber Optic Lease Agreement - Jesse Flowers

Staff has been approached by First Step Internet with a request to lease fiber optic strands from the City from City Hall to the University of Idaho Library.  Staff has prepared a draft lease agreement in accordance with the Fiber Use Policy that was adopted by the City Council on December 18th 2006.  The lease agreement would be for a term of 3 years and would include 2 strands along a distance of 7,009 feet for total leased strand footage of 14,018 feet.

ACTION:  Recommend approval of the lease agreement; or recommend denial of the agreement; or take such other action deemed appropriate.

4.      Landlord/Tenant Utility Billing Recommendations - Don Palmer

Staff is requesting to change our current policy of utility billing from the tenants to billing owners. There is significant savings for utility rate payers if implemented.  The proposal is presented in an attached memorandum to the City Supervisor with information supporting the cost savings.  We have analyzed the change in policy that supports the proposal and how current City ordinances support the practice of billing utilities to property owners.  According to the City's utility ordinances, the owner is ultimately responsible for payment of the bill.  Past informal practice has permitted the billing of the tenant, which is not contemplated by the utility ordinances.  Tenant billing is preferred by owners and property management companies at this time.  Billing the tenant has always been costly to the City.  The practice of billing property owners would be incorporated into the new process set out in the attached memo.  Property Management companies would be treated as the owner after receipt of an owner signed authorization form requesting the management company to represent the owner.

ACTION:  Recommend approval of implementation of policy as presented or take such other action deemed appropriate.

5.      Columbia Retail (Walgreens) Lot Line Adjustment Request - Bill Belknap

Columbia Retail has acquired the old Mark IV property and plans to demolish the existing hotel to allow for the construction of a Walgreens store. The subject property is within the City block bound by Main, "E", "D" and Washington Streets and currently consists of three separate parcels.  Columbia is requesting a lot line adjustment between the two parcels that they acquired to reconfigure the property boundaries as shown on the attached map. Due to the small size of the resulting Parcel "B" and the proximity to proposed vehicular access points and curb cuts related to the Walgreens project, staff is recommending approval with three conditions related to vehicular access, internal site circulation and the provision of a utility easement to allow for the reasonable future development and use of Parcel "B".

ACTION:  Recommend approval of the lot line adjustment request; recommend denial of the lot line adjustment request; or take such other action as deemed appropriate.

6.      Frei Lot Line Adjustment Request - Bill Belknap

Mark Frei is the owner of a 6,706 square foot lot legally described as Lot 1 of Block 2 of the Trautman Addition to the City of Moscow. A duplex was legally constructed upon the subject property prior the adoption of zoning code amendments that occurred in 1991 which established a new minimum lot size for duplexes of 7,000 square feet. This places the subject property within a nonconforming status that prohibits the reconstruction of the duplex should it be destroyed by more than 70%. This condition limits the ability of the current owner, or any potential purchaser of the property from acquiring financing on the property.  Mr. Frei has reached an agreement with the adjacent property owner to the south regarding a minor lot line adjustment that would shift the southern property boundary of the subject property by approximately 4 feet which would increase the lot size to approximately 7,026 feet and thus removing the nonconforming status. Both properties involved in the lot line adjustment request would meet all minimum lot area requirements if approved.

ACTION:  Recommend approval of the lot line adjustment request; recommend denial of the lot line adjustment request; or take such other action as deemed appropriate.

Reports

Future Agenda Items

Installation of Purple Pipe with New Construction, Street Projects, etc. - Les MacDonald

UI Street Maintenance Agreement - Les MacDonald

Karl Johnson/FAHC Recommendations to Fund Affordable Housing 

Ball Field Site and Consideration of Road - Dwight Curtis

Stormwater Phase II Status - Les MacDonald

Resolution to Pay Vendors - Don Palmer

NOTICE:  Individuals attending the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as soon as possible so that arrangements may be made.

Stephanie Kalasz

Moscow City Clerk

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