[Vision2020] Moscow City Council Committee Agendas for Monday

Thu Jun 19 17:04:45 PDT 2008

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, June 23, 2008
3:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes June 9, 2008 - Stephanie Kalasz

2.      Request to Allow Excess Vacation Carryover - Gary J. Riedner

Due to workload issues and scheduling, several classified exempt City
employees have accrued vacation hours in excess of the 240 hour
limitation contained in the City of Moscow Personnel Policy.  At the end
of the calendar year 2007, several employees (including the City
Supervisor) were granted an extension of excess of vacation leave until
June 30, 2008.  Because of the aforementioned workload and scheduling
issues, these employees continue to have accrued vacation hours in
excess of the 240 limitation.  Mayor Chaney has been working with
Administration and Human Resources to identify resolutions to this
continuing issue although none will be proposed prior to June 30, 2008.
Council is being requested to authorize a waiver of sections 2 and 3 of
the vacation section of Moscow's Personnel Policy cited above.  This
will permit those employees to retain those accrued vacation hours for
use of final disposition in accord with any proposed policy.

ACTION:  Waive application of sections 2 and 3 of Vacation section of
the City of Moscow Personnel Policy for these exempt employees, pending
implementation of alternative policy or other disposition; deny waiver
of application of policy; or take such other action as deemed
appropriate.

3.      Latah Economic Development Council Quarterly Report - Margaret
Howlett

The City budgeted $30,000 for support of the Latah Economic Development
Council in FY2008.  (Line Item 101-140-10-670-24)  The Council has
requested quarterly report from the Executive Director of the LEDC.

ACTION:  Accept report.

4.      Moscow Chamber of Commerce Quarterly Report - Darrel Keim

The City budgeted $10,000 for support of the Moscow Chamber of Commerce
in FY2008.  (Line Item 101-140-10-670-24)  The Council has requested
quarterly report from the Executive Director of the Chamber.

ACTION:  Accept report.

5.      Heart of the Arts, Inc. Naming Policy as Part of Fundraising -
Dwight Curtis/Jenny Sheneman

As part of its fund raising efforts to develop the remainder of the 1912
Center, Heart of the Arts, Inc. (HAI) is planning to offer room and
amenity naming opportunities for various size financial donations to the
project. The proposed policy is intended to govern the procedure for
naming rooms, public spaces and permanent art installations in the 1912
Center. 

ACTION:  Consider HAI Donor Recognition and Naming Policy and recommend
approval, denial or modification, or take such other action deemed
appropriate.

Reports

Historic Preservation Commission's Project to Install Identifying
Plaques on National Register Buildings in Downtown - Anne Clapperton

Proposed Accessory Home Occupation Code Amendment - Bill Belknap

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration

Amendment to MCC Title 4, Ch. 5, Flood Hazard Areas - Bill Belknap
(7/14)

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, June 23, 2008
4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of June 9, 2008 - Stephanie Kalasz

2.      Heart of the Arts, Inc. Quarterly Report on 1912 Center - Dwight
Curtis/Jenny Sheneman

Heart of the Arts, Inc. (HAI) took over operations/management
responsibilities of the 1912 Center on May 1, 2007. Staff and HAI
officials meet regularly to discuss issues, finances, and status. HAI
will report to the City Council quarterly on the progress of the
operation and renovation efforts. This particular report covers since
December February 2008.

ACTION:  Accept the HAI report, or take such other action deemed
appropriate. 

3.      Draft Intergovernmental Agreement with Whitman County - Gary J.
Riedner

Per the settlement agreement dated February 4, 2008 between the City of
Moscow and Hawkins Company, developer of stateline project located just
west of the Moscow City limits in the state of Washington, paragraph 1
states that the City shall make prompt application to the Idaho
Department of Water Resources (IDWR) for determination that authorizes
the City to supply water to the stateline project in Washington. Idaho
Department of Water Resources requires that an intergovernmental
agreement be entered into between the City of Moscow and Whitman County,
Washington to accompany the application referenced above.  IDWR however,
confirmed that a joint letter from the Mayor of the City of Moscow and
the Chair of the Whitman County Commissioners referencing that an
intergovernmental agreement was being pursued would be sufficient to
accompany the application.  That application was made by mail on May 29,
2008 to the Idaho Department of Water Resources.  Staff has prepared a
draft "Joint Powers Agreement Between City of Moscow, Idaho and Whitman
County, Washington For Purposes Of Providing Limited Water Services to
the Stateline Project" and a draft of that agreement is attached. The
draft agreement has not yet been transmitted to Whitman County as staff
is seeking Council direction prior to that submittal.

ACTION:  Review draft joint powers agreement and provide direction,
either to submit draft agreement to Whitman County for their review and
comment at this time or to forward the draft agreement to City Council
for consideration at its regular meeting July 7, 2008; or take other
such action deemed appropriate.

4.      St. Augustine's Right-of-Way Deed of Dedication Acceptance -
Dean Weyen

The Roman Catholic Diocese of Boise, on behalf of St Augustine's Church,
is dedicating a three hundred and forty (340) square foot parcel of
their property on the east side of Deakin Street, near the north west
corner of their property to allow the City to construct and maintain a
bus shelter. The shelter will be constructed this summer under a project
jointly funded by the City and the Federal Transit Authority's 5309
grants.  Such dedications must be recognized and accepted by the City.

ACTION:  Recommend acceptance of the right-of-way Deed of Dedication or
take such other action deemed appropriate.

5.      Landlord/Tenant Billing Issue - Don Palmer

Staff is requesting to change the City's current practice of billing
tenants, to billing owners, for utility services.   There are legal
concerns, inefficiencies of service, and a saving to the utilities of
water, sewer, garbage and street light if implemented. Presented in an
attached memorandum to Administration, is information supporting cost
savings, our legal department concerns regarding current utility billing
practices of tenants, a survey of other cities was completed and a
minutes of June 2, 2008 meeting between City Staff and property
management/owners.  Staff has been careful in our review and wish to
change the practice of billing tenants of residential rental property to
owner/property management.  Current City ordinances support the practice
of billing utilities to property owners.  The practice of billing
property owners would be incorporated into the new process as follows: A
Past Due Notice would be sent to the owner at the owner's address.  A
second notice would be mailed to the "Resident" at the service address.
Red Tags for shut off would be placed at the service address at least 7
days before turn off.  Property Management companies would be treated as
the owner after receipt of an owner signed authorization form requesting
the management company to represent the owner.

ACTION:  Review the Finance Department's recommendation as outlined in
the June 18, 2008 memorandum and direct staff as deemed appropriate.

Reports

WWTP Phase IV Bid Award - Les MacDonald

Future Agenda Items

Installation of Purple Pipe with New Construction, Street Projects, etc.
- Les MacDonald

UI Street Maintenance Agreement - Les MacDonald

Stormwater Phase II Status - Les MacDonald

Snow Removal Program Discussion - Les MacDonald

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

Stephanie Kalasz

Moscow City Clerk

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