[Vision2020] Moscow City Council Committee Agendas for Monday

Fri Jul 25 11:03:59 PDT 2008

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, July 28, 2008                                                                                                         3:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes July 14, 2008 - Stephanie Kalasz

2.      Room Naming Proposals for 1912 Center - Dwight Curtis/Jenny Sheneman

In accordance with the City adopted 1912 Center Donor Recognition and Naming Policy (approved by the City Council on July 7, 2008), Hearts of the Arts, Inc, is requesting approval of two proposals.  The proposed art piece and name have been reviewed and recommended for approval by HAI, the 1912 Center Development Committee, and staff.

ACTION:  Recommend approval of the art piece and room name recommended by HAI as submitted, or take other action as deemed necessary.

3.      Beer Garden for Oktoberfest 2008 - Dwight Curtis

In accordance with Moscow City Code 5-13-4(B), Oktoberfest 2008, sponsored by the Moscow Chamber of Commerce, has requested that the Council pass a Resolution allowing them to have a beer garden catered by a licensed vendor in Friendship Square for Oktoberfest 2008 on September 6, 2008, from 12 p.m. to 10 p.m.  The beer garden will be located near the fountain on the east side of Main Street (part of Friendship Square) while the band will be on the west side of Main Street in Friendship Square.  A portion of Main Street will be blocked off for the event. There will be food vendors, live music, and other activities at the event.  The licensed vendors will sell alcohol to adults with proof of age in one designated, fenced off area. Two Moscow Police officers will be on site during the open beer garden hours and will be paid for by the Chamber of Commerce/Oktoberfest at $36/hr per officer.

ACTION:  Recommend approval of the Resolution; or recommend denial of the Resolution; or take such other action deemed appropriate.

4.      SE Moscow Sewer District - Les MacDonald

Over the course of the last eight months, Staff has been in discussion with representatives of the S.E. Moscow Sewer District about the possibility that the District Board may choose to dissolve the District.  As part of those discussions, Staff has reviewed the existing agreement with the District and suggested alternatives in how the District could proceed with or without dissolving. The summary of the options previously presented to the District and the Committee is attached for reference with a copy of the current Agreement between the District and the City.  This item was previously presented to the Public Works/Finance Committee on March 24th and the Administration Committee on May 12th.  The Administrative Committee requested that Staff prepare additional options for addressing sewer rates for the District customers.  A copy of the Sewer Rate Options worksheet is attached.  This information was presented to the District's representative, Jack Porter and Staff met with Mr. Porter to review the options.  Mr. Porter will be in attendance at the Committee meeting to discuss the District's perspective.

ACTION:  Discuss with the District Representative the possible options for the future of the District.

5.      Gem Community Grant Contract with U of I for Business Technology Incubator - Alisa Stone 

The University of Idaho has requested the City to execute a contract for construction management for the wet lab project at the Business Technology Incubator (BTI).  The contract has been modified and reviewed by the City Attorney.

ACTION:  Recommend approval of the Contract or take such other action deemed appropriate.

6.      Resolution Amending Records Retention Provision - Randy Fife

In order to provide the greatest efficiency in the retention of public documents following is a recommendation for an amendment to current the Resolution No. 2006-22 in conformance with Idaho Code § 50-901 et. seq.  It is the intent of the amendment to classify items as transitory not in an attempt to subvert or avoid their retention but simply to eliminate unnecessary duplication or retention where such is not required by the Idaho Code Title 50, Chapter 9 or this Resolution.

ACTION:  Recommend approval of the Resolution or take such other action deemed appropriate.

Reports

None.

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration

Whitcom Report - Patti VonBargen

NOTICE:  Individuals attending the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, July 28, 2008                                                                                                        4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of July 14, 2008 - Stephanie Kalasz

2.      Indian Hills 8th Monumentation Agreement - Kevin Lilly

The Indian Hills Trading Company, L.L.C. is the owner and developer of the recently approved Indian Hills 8th Addition Subdivision north of Palouse River Drive and east of US-95.  The interior property corners will not be set until after the final plat has been filed, the earthwork has been completed, and the utilities have been installed. In such instances, an agreement obligating the establishment of these interior corners is required by Idaho Code.  The preliminary plat and the Development Agreement for public improvements were previously approved by Council.

ACTION:  Recommend approval of the Monumentation Agreement as submitted or take other action deemed appropriate.

3.      Fee Resolution - Don Palmer

Staff is presenting the proposed FY 2008-2009 Fee Resolution.  According to Idaho law, a public hearing must be held if individual fee increases exceed 5% of the previous year.  The approved FY 2009 budget is based on the proposed Resolution.  There is a proposal to increase the following utility rate fees: water, sewer and sanitation services.  Other requested fee increases include Community Development, Engineering, Parks and Recreation and Farmers' Market to recapture cost of service delivery.  New fees are proposed in the areas of general business licensing, Parks and Recreation and Farmers' Market to recapture part or all of the cost of new services like alcohol in the park permit fees, sidewalk café permit fees, taxi cab driver registration fees, electricity at the farmers market or new recreation programs.  Pursuant to Council direction on July 21, 2008, a fee has been added for providing water to the Hawkins Stateline Development.  Fee increases are due to the additional costs associated with delivery of services including administration, operations, maintenance, and the ever increasing actual cost of certain commodities like fuel, utilities, chemicals for parks, pools, water and sewer treatment and other petroleum based commodities.  Some or all of the cost of related services have required rate increases to ensure adequate delivery of current services not supported by property taxes.  Certain fees will increase by 5% or more from fees last collected.

ACTION:  Recommend approval of the Resolution or take such other action deemed appropriate.

4.      UI Street Maintenance Agreement - Les MacDonald

In August 2001, the City of Moscow and the University of Idaho entered into a Memorandum of Understanding that authorized the University to manage parking in specified areas on dedicated City streets within the general boundaries of the campus.  One of the issues that arose during the development of that MOU was the maintenance of the City owned streets within the campus boundaries.  The University generally desires a level of maintenance that is higher then typically provided to these streets by the City since the University views these streets as the main vehicular corridors through the campus and they pass through areas that receive significant parking demands and high pedestrian activity levels.  Most of the streets are classified as residential so they rank lower on the City's overall maintenance program including snow removal. The parking MOU specified that the revenue received from any parking permit and enforcement program implemented by the University on the City streets would be used for administrative costs of the program with the remainder being directed to public transportation or maintenance and improvement of the City streets.  Since the inception of Moscow Valley Transit, these funds have been directed to public transportation.  The University continues to maintain the city streets without funding support from parking revenues or from the City.  The University desires to continue to maintain these City streets and to manage parking upon them, but believe that some assistance from the City is appropriate for maintenance.  An Agreement for Street Maintenance Services was drafted by Staff and representatives of the UI Facilities and Parking Programs and is attached for consideration.  The rate of compensation in the Agreement is based on City of Moscow Street Department budgeted expenditures for 2009 for maintenance activities prorated to the length of City streets maintained by the University.

ACTION:  Recommend approval of the Agreement; or recommend denial of the Agreement; or take such other action deemed appropriate.

5.      The Beach ROW Encroachment - Les MacDonald

The building located at 302 South Main Street, commonly referred to as The Beach, is being remodeled.  As part of the remodel the building's owner, Mr. Barry Tassler, has proposed replacing the existing awning.  As the building foot print generally extends to the right of way line, the new awning would be located within the City owned rights of way for Main Street and Third Street.  In order to permit an encroachment onto City property, a City Council approved encroachment agreement is required.  Mr. Tassler submitted an encroachment agreement application to the City on July 2, 2008.  A copy of the plan for the proposed awning is attached for reference.  This plan was routed to the Historic Preservation Commission (HPC), the Parks and Recreation Department, and the Engineering Division of the Public Works Department for review.  Input from all three is included in the packet.

ACTION:  Receive the report from Staff, consider the review comments, and direct the agenda item to the City Council for consideration; or take other action deemed appropriate.

6.      Phase II Stormwater Listing - Les MacDonald

The City of Moscow has recently been notified by the Region X Environmental Protection Agency (EPA) office that the city is once again being considered for listing as an entity subject to the Phase II NPDES Stormwater program under the 1972 Clean Water Act.  This agenda item is to discuss the notice of possible listing and the options open to the City.  The attached documents include the briefing information necessary for this discussion.

ACTION:  Discuss the possible options for response to the EPA regarding the notice of anticipated listing under the Phase II NPDES Stormwater Program and forward to the full City Council for consideration or take other action as deemed appropriate.

Reports

Sixth Street/Mountain View Road Roundabout - Les MacDonald

Future Agenda Items

Installation of Purple Pipe with New Construction, Street Projects, etc. - Les MacDonald

UI Street Maintenance Agreement - Les MacDonald

Stormwater Phase II Status - Les MacDonald

NOTICE:  Individuals attending the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as soon as possible so that arrangements may be made.

Stephanie Kalasz

Moscow City Clerk

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