[Vision2020] Moscow City Council Monday Agenda

[Stephanie Kalasz]

AGENDA

MOSCOW CITY COUNCIL


SPECIAL MEETING


Monday, July 21, 2008
7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's
meeting.  We appreciate and encourage public participation.  For regular
agenda items, an opportunity for public comment is sometimes provided
after the staff report.  However, the formality of procedures varies
with the purpose and subject of the agenda item; therefore, the Mayor
may exercise discretion in deciding when to allow public comment during
the course of the proceedings and limitations will be placed on the time
allowed for comments.  Citizens wishing to comment on business which is
not on the agenda will be provided the opportunity to do so as item
number 3.  If you plan to address the Council, you will find a list of
"Tips for Addressing the Council" on the table outside the City Council
Chambers.  Thank you for your interest in City government.

 

RENEWING OUR FOCUS - At each meeting one City Council member will
present an example of patriotism, humanitarianism, community spirit, or
other inspirational message then lead the group in the Pledge of
Allegiance.  Contact a Council-member with examples to share at future
meetings. 

 

1.       Consent Agenda:  Any item will be removed from the consent
agenda at the request of any member of the Council and that item will be
considered separately later.  Approval by roll call vote.

 

A.     Approval of Minutes of July 7, 2008 - Stephanie Kalasz

 

B.     Disbursement Report for June 2008 - Don Palmer

The Public Works Finance Committee reviewed the accounts payable for
June 2008 and recommend approval of the following:

 

General

574,903.74 

Street

134,773.97 

Parks & Rec

131,377.26 

1912 Center

7,916.67 

Arts

13,526.63 

Water Fund

152,548.48 

Sewer Fund

156,401.13 

Sanitation

203,448.19 

Fleet Mgmt Fund

87,405.46 

Information Systems

40,502.42 

Water Capital

2,051.44 

Sewer Capital Projects

448.11 

Capital Projects

123,258.89 

LID Construction

 

Hamilton P&R

 

Urban Renewal Agency

(4.99)

TOTAL

1,628,557.40 

 

C.     Approval of Quarterly Financial Report - Don Palmer

 

D.     Indian Hills 8th Development Agreement - Les MacDonald

The Indian Hills Trading Company LLC, has submitted to the City a final
plat for the development of their property north of Palouse River Drive
and east of US-95.  The City Council has approved a preliminary plat for
this property.  The final plat is titled the Indian Hills 8th Addition
Subdivision.  In order for the developer to move forward with the
implementation of the project, a development agreement is needed to
address construction of public improvements, phasing of such
construction, parkland dedication, street tree contributions, and
as-constructed drawings. The attached agreement covers these items.  The
agreement specifies that the public improvements for the Indian Hills
8th Addition plat will be constructed within twelve months of the
issuance of the first building permit within the subdivision.  This time
frame will allow for winter construction of structures with completion
of public works improvements during the summer months.  Reviewed by the
Public Works/Finance Committee on July 14, 2008.

 

ACTION:  Approve Development Agreement.

 

E.      Bus Shelter Bid Award - Les MacDonald

Bid opening was July 10th for the Bus Turnout and Shelters project.
The project consists of installing one City furnished bus shelter at the
existing St. Augustine's bus stop on Deakin Avenue; installing one City
furnished bus shelter at the existing bus stop at the Wallace Complex;
and constructing an additional bus turnout at the St. Augustine's stop.
Ace Elliott Land of Pullman submitted the low bid in the amount of
$50,966.00; the only other bidder, M.L. Albright & Sons, Inc. submitted
a proposal in the amount of $56,040.00.  The Engineer's estimate was
$53,500.  Reviewed by the Public Works/Finance Committee on July 14,
2008.

 

ACTION:  Approve award of the contract to Ace Elliott Land in the amount
of $50,966.00.

 

F.      Linda Lane LID Bid Award - Les MacDonald

Bid opening was June 23rd for the Linda Lane street improvement L.I.D.
The project consists of new curbs, sidewalks, paving and drainage.
Giese Paving and Excavation, Inc. of Lewiston submitted the low bid in
the amount of $54,310.75; the only other bidder, McCall's Classic
Construction, submitted a proposal in the amount of $61,341.20.  The
Engineer's estimate was $63,485.00.  Reviewed by the Public
Works/Finance Committee on July 14, 2008.

 

ACTION:  Approve award of the contract to Giese Paving and Excavation,
Inc. in the amount of $54,310.75.

 

G.     Safe Routes to School Bid Award - Les MacDonald

Bid opening was July 9th for the Safe Routes to School Sidewalk
improvement project.   McCall's Classic Construction, Inc. of Clarkston
submitted the low bid in the amount of $98,651.60; the only other
bidder, Ace Elliott Land, submitted a proposal in the amount of
$144,446.00.  The Engineer's estimate was $94,600.00.  The City received
an FY 2007 Idaho Safe Routes to School grant in the amount of $100,000
to accomplish this work.  Reviewed by the Public Works/Finance Committee
on July 14, 2008.

 

ACTION:  Approve award of the contract to McCall's Classic Construction
in the amount of $98,651.60.

 

H.     Yard Waste Drop-off Reconstruction Bid Award - Les MacDonald

A bid opening was held July 8th for a base bid project to repair and
upgrade the yard waste facility on Almon and an alternate bid to repair
the drive surface in front of the existing recycle drop-off bins along
Jackson.  Two bids were received.  One bid was from Atlas Sand and Rock,
Inc. of Lewiston in the amount of $75,417.50 for the base bid and
$26,109.25 for the alternate bid and another from Germer Construction in
the amount of $105,000.00 for the base bid and $45,000.00 for the
alternate bid.  An appropriate Idaho Public Works License is required by
State law to submit a bid on an Idaho public works project.   Idaho
contractors are licensed by their capability for numerous categories of
work as defined in the Idaho Public Works Licensing laws.  Atlas Sand
and Rock's license unfortunately does not include the appropriate class
of license to allow them to construct the retaining wall that is
included in the scope of the base bid for this project; therefore, their
bid must be considered nonresponsive in accordance with Idaho law.
Germer Construction's license does include all of the appropriate
categories required to perform the work but exceeds the project budget.
Reviewed by the Public Works/Finance Committee on July 14, 2008.

 

ACTION:  Reject both bids and direct staff to rebid the project as soon
as possible.

 

I.        Street Overlay Project Bid Award - Les MacDonald

Bid opening was July 9th for a project to patch and overlay several
alleys directly west of Main Street, as well as portions of 3rd and
Joseph Streets.  Two bids were received.  Herco Asphalt and Paving, Inc.
of Lewiston submitted a bid in the amount of $116,904.45 and Poe Asphalt
Paving, Inc. in the amount of $265,020.75.  After the bid opening, City
of Moscow Public Works was notified by Herco Asphalt and Paving that
they had discovered a major error in the calculation of their bid.  They
have submitted a request to have that bid withdrawn and understand that
they will be forfeiting their bid bond in the amount of $5,900.  The bid
received from Poe Asphalt has been reviewed and has been deemed
reasonable.  Reviewed by the Public Works/Finance Committee on July 14,
2008.

 

ACTION:  Approve award of contract to Poe Asphalt Paving in the amount
of $265,020.75.

 

J.       State Highway 8 Local/State Agreement - Les MacDonald

In the fall of 2007, the City Council approved a State/Local Agreement
for improvements to be made on State Highway 8 between Spotswood Avenue
and White Place.  That agreement included provisions for the City
participating in the cost of sidewalk along the north side of the
highway.  As part of the work in developing the design of the project,
ITD has identified the need for detour routes around the project site.
Any route selected involves the use of City streets, therefore it is
necessary for ITD to gain permission to use these streets.  ITD has
requested an addendum to the previous State/Local agreement which
addresses the use of the City owned streets.  The route for the detour
is along Palouse River Drive and Mountain View Road between SH8 and
US95.  Reviewed by the Administrative Committee on July 14, 2008.

 

ACTION:  Approve Resolution 2008-11 and Addendum to State Highway 8
Local/State Agreement.

 

K.     Grant Application for PCEI Rideshare Program - Alisa Stone

The Rideshare program promotes low cost transportation options and
encourages the expanded use of carpools, vanpools, walking, biking, park
and ride lots, and public transportation to reduce traffic congestion
and protect the environment.  PCEI has been a sub-grantee of this
funding since 2003 when they applied with the City of Lewiston for
funding to market and manage a VanPool program providing service routes
in Nez Perce and Latah counties serving Lewiston, Moscow, and Lapwai.
The current FY2008 request is for $47,600 to purchase a new 15-passenger
van, staff, and operating expenses.  The match for the project will be
$20,200 from VanPool Service Fees and PCEI is providing $5,300 In-Kind
Match for a total project budget of $73,100 (see attached Concept Paper
for detailed information).  Reviewed by the Administrative Committee on
July 14, 2008.

 

ACTION:  Approve the Mayor providing a letter of support, the City to
sponsor the application and submittal of the Concept Paper for the FY 08
Statewide Rideshare Fund Program.

 

L.      Windfall Hills Development Agreement - Les MacDonald

Mike Hoffman (as Windfall Hills L.L.C.) has submitted to the City a
final plat for the development of his property on Mountain View Road.
The City Council has approved a preliminary plat for this property.  The
final plat is titled the Windfall Hills Addition to the City of Moscow
and may include several phases of development.  In order for the
developer to move forward with the implementation of the project, a
development agreement is needed to address construction of public
improvements, phasing of such construction, parkland dedication, street
tree contributions, and as-constructed drawings.  The attached Agreement
covers these items and references the Memorandum of Understanding (MOU)
between the City, Mike Hoffman, and Mark Wintz, which addresses
completion of the bicycle/pedestrian pathway, the extension of Janson
Street and the relocation of a Verizon fiber optic pedestal.  The
Development Agreement specifies that the public improvements for each
phase of the Windfall Hills Addition will be constructed within nine
months of the issuance of the first building permit within that phase.
This time frame will allow for winter construction of structures with
completion of public works improvements during the summer months.
Reviewed by the Public Works/Finance Committee on June 9, 2008.

 

ACTION:  Approve the Development Agreement.

 

M.    Windfall Hills Monumentation Agreement - Kevin Lilly

Mike Hoffman (as Windfall Hills L.L.C.) is the owner and developer of
the proposed Windfall Hills Subdivision on Mountain View Road.  The
interior property corners will not be set until after the final plat has
been filed, the earthwork has been completed, and the utilities have
been installed. In such instances, an agreement obligating the
establishment of these interior corners is required by Idaho Code.   The
final plat and the Development Agreement for public improvements are
expected to be concurrently approved by Council.  Reviewed by the
Administrative Committee on June 9, 2008.

 

ACTION:  Approve the Monumentation Agreement.

 

2.       Mayor's Appointments - Mayor Chaney

 

3.       Public Comment and Mayor's Response Period (limit 15 minutes)
- For members of the Public to speak to the Council regarding matters
NOT on the Agenda and not currently pending before the Planning and
Zoning Commission or Board of Adjustment, please state your name and
address for the record and limit remarks to three minutes.  Mayor will
respond to comments from previous meeting. 

 

4.       Wastewater Treatment Plant Bond Sale Ordinance - Don Palmer

      On December 3, 2007, the City petitioned the District Court
pursuant to Title 7, Chapter 13 of the Idaho Code (the "Petition") for
judicial examination and confirmation of the City's authority to issue
bonds without electoral approval for the purpose of financing the
filtration improvements at the WWTP.  On December 5, 2007, the Court
issued Findings of Fact, Conclusions of Law and Judgment finding that
the City has the authority to issue revenue bonds in the total aggregate
amount of not to exceed $6,000,000 for the purpose of financing the
Project.  It is now proposed that the Mayor and Council issue sewer
revenue bonds (series 2008) in the aggregate principal amount of
$6,000,000 to obtain funds which will pay the cost of constructing the
Phase IV improvements.   This Ordinance will satisfy that purpose.
Reviewed by the Public Works/Finance Committee on July 14, 2008.

 

ACTION:  Approve the Ordinance under suspension of the rules requiring
three complete and separate readings and that it be read and published
by title only; or consider the Ordinance on first reading and that it be
read by title only; or reject the Ordinance; or take such other action
deemed appropriate.

 

5.       Public Hearing - Almon Street Rezone - Bill Belknap

The Community Development Department received a request to rezone a
5,000 square foot property currently addressed as 314 S. Almon Street
from its current zoning designation of Multiple Family Residential (R4)
to Residential Office (RO).  After review of the request it was
determined by the Community Development Department that it might be
appropriate to consider a larger area than the subject property based
upon the current and adjacent land uses, Comprehensive Plan Land Use
designation and anticipated future uses of the subject area.  Community
Development Department staff contacted the property owners of the larger
area and received their consent to the expanded area of consideration.
The subject property includes a total of 9 tax parcels totaling
approximately 1.32 acres located along the east side of Almon Street
with addresses ranging from 314 to 508 S. Almon Street, legally
described as Lots 23-41 of Block 2 of  Lieuallen's Second Addition.  The
Planning and Zoning Commission conducted a public hearing on this matter
on June 11th, 2008 and recommended approval of the proposed rezone.
This matter is before the City Council for the Council's consideration.

 

ACTION:  Approve the Ordinance under suspension of the rules requiring
three complete and separate readings and that it be read and published
by title only; or consider the Ordinance on first reading and that it be
read by title only; or reject the Ordinance; or take such other action
deemed appropriate.

 

6.       Indian Hills 8th Addition Final Plat - Bill Belknap

On June 2nd of 2008 the City Council approved the Indian Hills 8th
Addition rezone and preliminary plat for an approximately 23 acre parcel
of land generally located east of Highway 95, north of East Palouse
River Drive, and south of Indian Hills Drive with conditions.  The
applicant has submitted the final plat and upon review, staff has
concluded that the proposed final plat, with the conditions included
within the accompanying development agreement, is in accordance will all
relevant requirements and conditions of approval.  The Planning Zoning
Commission reviewed the final plat on July 9th, 2008 and recommended
approval.   One concern the Commission had was the potential opportunity
for the development of a pedestrian pathway from Indian Hills Drive to
Southview Avenue through Lot 1 of Block 1 of the plat.  The Commission
and the Council did not require this pedestrian connection as a
condition of approval of the preliminary plat therefore the Commission
did not believe it was appropriate to require it as a condition of the
final plat.  However the Commission did wish to communicate their desire
that the City and Developer work toward to development of a pedestrian
pathway to connect Indian Hills Drive and Southview Avenue.

 

ACTION:  Approve the final plat; or reject the final plat; or take such
other action deemed appropriate.

 

7.       Windfall Hills Final Plat - Bill Belknap

On August 1st, 2005 the City Council issued conditional approval of the
Windfall Hills final plat.  The application was delayed due to the
necessity for an agreement to be reached between the two property owners
who were the original applicants for the preliminary plat.  This
agreement has now been reached and the property owner has brought forth
the final plat for consideration and approval. Staff has reviewed the
final plat for conformance with the Council's conditions of approval and
finds that those conditions have been satisfied.  The Planning and
Zoning Commission reviewed the final plat on July 25th, 2007 and
recommended approval of the final plat to the City Council with two
conditions.  

 

      ACTION:  Approve the final plat with or without conditions; or
reject the final plat; or take such other action deemed appropriate.

 

8.       Request for Direction for Response to Whitman County Regarding
Water Rates for Stateline Project - Gary J. Riedner

At the Public Works/Finance Committee held June 23rd transmittal of the
Joint Powers Agreement between City of Moscow, Idaho and Whitman County,
Washington For Purposes Of Providing Limited Water Services to the
Stateline Project Draft Agreement was authorized.  City Attorney Randy
Fife sent the draft Joint Powers agreement on Thursday June 26.  On July
2, Whitman County Commissioner Michael Largent sent the City Supervisor
an email requesting clarification of Section 2, subheading C) "Cost of
Service" which refers to class of customers and resulting rates that
could be applied to the Hawkins development.  The City Supervisor
responded to Commissioner Largent's inquiry and outlined the fee
resolution process in "setting reasonable rates and fees for City
services" noting that the "current fee resolution does not contemplate
the provision of water or sewer services to customers located in the
State of Washington." The City Supervisor also noted that he anticipates
that the "City Council will adopt a reasonable rate for this service."

 

ACTION:  Provide staff with direction pertaining to the response to
Commissioner Largent's inquiry including the potential range of fees and
propose a meeting schedule for negotiation of the Joint Powers Agreement
between City of Moscow, Idaho and Whitman County, Washington For
Purposes Of Providing Limited Water Services to the Stateline Project
Draft Agreement or other such action as deemed appropriate.

 

REPORTS:

 

            Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions

            Mayor

 

EXECUTIVE SESSION - Pursuant to Idaho Code Section 67-2345(1)

 

 

 

 

 

 

 

 

Stephanie Kalasz

Moscow City Clerk

 

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