[Vision2020] Moscow City Council Monday Agenda

[Stephanie Kalasz]

AGENDA

MOSCOW CITY COUNCIL


SPECIAL MEETING


Monday, August 18, 2008
7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's
meeting.  We appreciate and encourage public participation.  For regular
agenda items, an opportunity for public comment is sometimes provided
after the staff report.  However, the formality of procedures varies
with the purpose and subject of the agenda item; therefore, the Mayor
may exercise discretion in deciding when to allow public comment during
the course of the proceedings and limitations will be placed on the time
allowed for comments.  Citizens wishing to comment on business which is
not on the agenda will be provided the opportunity to do so as item
number 3.  If you plan to address the Council, you will find a list of
"Tips for Addressing the Council" on the table outside the City Council
Chambers.  Thank you for your interest in City government.

 

RENEWING OUR FOCUS - At each meeting one City Council member will
present an example of patriotism, humanitarianism, community spirit, or
other inspirational message then lead the group in the Pledge of
Allegiance.  Contact a Council-member with examples to share at future
meetings. 

 

1.       Consent Agenda:  Any item will be removed from the consent
agenda at the request of any member of the Council and that item will be
considered separately later.  Approval by roll call vote.

 

A.     Approval of Minutes of August 4, 2008 - Stephanie Kalasz

 

B.     Disbursement Report for July 2008 - Don Palmer

The Public Works Finance Committee reviewed the accounts payable for
July 2008 and recommend approval of the following:

 

General

658,687.10 

Street

107,609.72 

Parks & Rec

189,391.65 

1912 Center

62,208.10 

Arts

30,902.40 

Water Fund

119,831.29 

Sewer Fund

150,573.26 

Sanitation

188,193.52 

Fleet Mgmt Fund

36,108.38 

Information Systems

35,460.41 

Water Capital

 

Sewer Capital Projects

98,783.94 

Capital Projects

105,171.92 

LID Construction

 

Hamilton P&R

 

TOTAL

1,782,921.69 

 

C.     Main/D Street State/Local Agreement - Kevin Lilly

The above federally funded improvement project has been programmed for
construction by the Idaho Transportation Department (ITD). Prior to
advertising, the City of Moscow must enter into a Cooperative Agreement
with the ITD documenting the separation of responsibilities for
replacement and maintenance of the traffic signal.  The cost to each
party is distributed based on the proportion of ownership of the number
of intersection approach lanes. In this case, the number of approach
lanes on US-95 (Main Street) is four, and the number of approach lanes
on D Street is two, therefore the ratio of participation is 2/6 by the
City, and 4/6 by the ITD.  By signing the agreement, the City is
agreeing to pay its proportionate share of that replacement cost of the
signal not covered by the federal aid. The total cost of the replacement
is estimated at $200,000. Federal funds will supply 92.66% or $185,320.
The remaining $14,680 will be proportioned between the ITD and the City,
resulting in an estimated cost to the City of $4,893 for replacement of
the signal.  The ITD will oversee the bidding and award process, and
administer the construction of the project.  Reviewed by the
Administrative Committee on August 11, 2008.

 

ACTION:  Approve Resolution 2008-15 and Agreement.

 

D.     Walgreens Deed of Dedication Acceptance - Kevin Lilly

The developer of the Walgreen's property, Moscow Main, LLC, is
dedicating an eighteen square foot parcel of their property at the
northeast corner of 'D' and Main to allow a better design configuration
of the new concrete intersection that ITD is scheduled to construct
there in 2009.  Such dedications must be recognized and accepted by the
City.  Reviewed by the Administrative Committee on August 11, 2008.

 

ACTION:  Accept Deed of Dedication.

 

E.      Safe Routes to School - State Contract - Alisa Stone

The University of Idaho and the City jointly applied for a SR2S grant
for FY2008-09 funding.  The City, on behalf of the U of I, was awarded
$15,000 to perform the non-infrastructure activities of "Education and
Encouragement" for schools with grades K-8 in the City of Moscow.  The
City is the fiscal agent for the grant project and therefore must
execute an agreement with the Idaho Transportation Department.  Reviewed
by the Administrative Committee on August 11, 2008.

 

ACTION:  Approve Resolution 2008-16 and Contract.

 

F.      Safe Routes to School -University of Idaho Contract - Alisa
Stone

The University of Idaho and the City jointly applied for a SR2S grant
for FY2008-09 funding.  The City, on behalf of the U of I, was awarded
$15,000 to perform the non-infrastructure activities of "Education and
Encouragement" for schools with grades K-8 in the City.  The City is the
fiscal agent for the grant project and therefore must execute an
agreement with the U of I to perform these activities.  Reviewed by the
Administrative Committee on August 11, 2008.

 

ACTION:  Approve Contract.

 

G.     Revision of Resolution Expanding URA Board of Directors - Gary J.
Riedner

Based upon direction given by City Council at a Council meeting May 7,
2007, Resolution No. 2007-09 was passed.  The purpose of the Resolution
was to expand the Moscow URA Board and to establish the limits of terms
on the Board pursuant to Moscow Urban Renewal Agency Resolution No.
2007-02.  Through an inadvertence, Resolution as signed by the Mayor,
did not contain the proper information; therefore, a revised Resolution
is proposed which follows the direction given by City Council and
corrects the error in current Resolution No. 2007-09.  Reviewed by the
Administrative Committee on August 11, 2008.

 

ACTION:  Approve Resolution 2008-17.

 

H.     Recycling Center Bid Award - Kevin Lilly

The bid opening for a base bid project to repair and upgrade the yard
waste facility on Almon and an alternate bid to repair the drive surface
in front of the existing recycle drop-off bins along Jackson Street was
held August 5th.  One bid was received from Atlas Sand and Rock, Inc. of
Lewiston in the amount of $82,500.00 for the base bid and $27,500.00 for
the alternate bid, for a total of $110,000. The engineer's estimate was
$86,434 for the base bid and $29,250 for the alternate, for a total of
$115,684.  The two bids from the first advertisement of this project
were recently rejected by Council because the qualified proposal
exceeded budget and the other bidder was considered nonresponsive due to
improper Idaho Public Works licensing.  Atlas Sand and Rock possesses
the appropriate Idaho Public Works license to perform this work.
Reviewed by the Public Works/Finance Committee on August 11, 2008.

 

ACTION:  Approve bid award to Atlas Sand and Rock in the amount of
$110,000.

 

I.        Columbia Deed of Dedication Acceptance - Kevin Lilly

Columbia 7 Limited Liability Company, doing business as Columbia
Tractor, is dedicating a ten foot wide, fourteen hundred and fourteen
(1,414) square foot portion of its property frontage along the north
side of Palouse River Drive to allow the construction of City sidewalk.
The sidewalk, along with other north side frontage improvements, is
expected to be constructed this year under the Indian Hills 8th Addition
Subdivision project.  Such dedications must be recognized and accepted
by the City.    Reviewed by the Public Works/Finance Committee on August
11, 2008.

 

      ACTION:  Accept Deed of Dedication.

 

J.       Larry Germer Deed of Dedication Acceptance - Kevin Lilly

Larry Germer is dedicating a seventeen hundred and fifty seven (1,757)
square foot section of his property frontage along the north side of
Palouse River Drive to allow the construction of City sidewalk. The
sidewalk, along with other north side frontage improvements, is expected
to be constructed this year under the Indian Hills 8th Addition
Subdivision project.  Such dedications must be recognized and accepted
by the City.    Reviewed by the Public Works/Finance Committee on August
11, 2008.

 

ACTION:  Accept Deed of Dedication.

 

2.       Mayor's Appointments - Mayor Chaney

 

3.       Public Comment and Mayor's Response Period (limit 15 minutes)
- For members of the Public to speak to the Council regarding matters
NOT on the Agenda and not currently pending before the Planning and
Zoning Commission or Board of Adjustment, please state your name and
address for the record and limit remarks to three minutes.  Mayor will
respond to comments from previous meeting. 

 

4.       Fiscal Year 2008-2009 Appropriations Ordinance - 2nd Reading -
Don Palmer/Gary Riedner

      The budget workshop was held on July 14 and 15, 2008, where the
City Council heard the Mayor's proposed budget for fiscal year 2009.
The Mayor submitted a balanced proposed budget in the amount of
$55,605,113.  After deliberation, City Council approved the Mayor's
proposed budget at the July 15th, 2008 budget workshop, with net changes
totaling $54,200.  A public hearing was held on August 11 and public
comment was given.  Council voted to consider the Appropriations
Ordinance on first reading and that it be brought back for consideration
at the August 18th City Council meeting.

 

ACTION:  Adopt the Appropriation Ordinance under suspension of the rules
requiring three complete and separate readings and that it be read by
title only and published by summary; or consider the Ordinance on second
reading and that it be read by title only; or reject the Ordinance; or
take such other action deemed appropriate.  Approve the City of Moscow
Property Tax Certification or take such other action deemed appropriate.

 

5.       Public Hearing - Open FY2008 Budget - Don Palmer

The State of Idaho allows Cities to amend its original appropriation
ordinance in accordance with Title 50-1002 of the Idaho Code.   Staff is
proposing to amend Ordinance 2007-08 because of unallocated fund balance
carry over due from authorized expenditures or unexpected and
unallocated revenues.   All of the appropriation changes total
$1,186,092. The proposed changes are listed in detail in the back-up
materials.    Reviewed by the Public Works/Finance Committee on August
11, 2008.

 

      ACTION:  Approve the Ordinance under suspension of the rules
requiring three complete and separate readings and that it be read by
title and published by summary; or consider the Ordinance on first
reading; or reject the Ordinance; or take such other action deemed
appropriate.

 

6.       SE Moscow Sewer District - Gary J. Riedner

Over the course of the last eight months, Staff and Council Committees
have been in discussion with representatives of the S.E. Moscow Sewer
District about the potential that the District Board may choose to
dissolve the District.  As part of those discussions, Staff has reviewed
the existing agreement with the District and suggested alternatives in
how the District could proceed with or without dissolving. The summary
of the options previously presented to the District and the Committee is
attached for reference with a copy of the current Agreement between the
District and the City.  This item was previously presented to the Public
Works/Finance Committee on March 24th and the Administration Committee
on May 12th.  The Administrative Committee requested that Staff prepare
additional options for addressing sewer rates for the District
customers.  A copy of the Sewer Rate Options worksheet is attached.
This information was presented to the District's representative, Jack
Porter and Staff met with Mr. Porter to review the options.  Reviewed by
the Administrative Committee at the July 28, 2008 meeting.

 

ACTION:  Discuss with the District Representative the possible options
for the future of the District.  Determine answers to items 1) and 2)
above; or take other action deemed appropriate.

 

7.       Folkestone Final Plat - Bill Belknap

On July 7th the City Council approved the Folkestone Preliminary Plat
for property currently addressed as 2415 White Avenue and legally
described as Lot 1 of Block 9 of the Southgate Second Addition to the
City of Moscow to subdivide the approximately 1.04 acre lot into eight
lots that are proposed to be developed with detached single family
dwellings.  The applicant has submitted a proposed final plat that has
been reviewed for conformance with the previously approved preliminary
plat, City Code requirements and City Council's required condition of
approval.  The Planning and Zoning Commission reviewed the proposed
final plat on July 23rd and recommended approval of the final plat to
the City Council.  It is now before the Council for review.

 

ACTION:  Approve the final plat or take such other action deemed
appropriate.

 

8.       UI Street Maintenance Agreement - Gary J. Riedner

In August 2001, the City of Moscow and the University of Idaho entered
into a Memorandum of Understanding that authorized the University to
manage parking in specified areas on dedicated City streets within the
general boundaries of the campus.  One of the issues that arose during
the development of that MOU was the maintenance of the City owned
streets within the campus boundaries.  The University generally desires
a level of maintenance that is higher then typically provided to these
streets by the City since the University views these streets as the main
vehicular corridors through the campus and they pass through areas that
receive significant parking demands and high pedestrian activity levels.
Most of the streets are classified as residential so they rank lower on
the City's overall maintenance program including snow removal. The
parking MOU specified that the revenue received from any parking permit
and enforcement program implemented by the University on the City
streets would be used for administrative costs of the program with the
remainder being directed to public transportation or maintenance and
improvement of the City streets.  Since the inception of Moscow Valley
Transit, these funds have been directed to public transportation.  The
University continues to maintain the city streets without funding
support from parking revenues or from the City.  The University desires
to continue to maintain these City streets and to manage parking upon
them, but believe that some assistance from the City is appropriate for
maintenance.  An Agreement for Street Maintenance Services was drafted
by Staff and representatives of the UI Facilities and Parking Programs
and is attached for consideration.  The rate of compensation in the
Agreement is based on City of Moscow Street Department budgeted
expenditures for 2009 for maintenance activities prorated to the length
of City streets maintained by the University.  Reviewed by the Public
Works/Finance Committee on July 28, 2008.

 

ACTION:  Approve Maintenance Agreement; or reject the Maintenance
Agreement; or take such other action deemed appropriate.




 

9.       Moscow Path 2008 State/Local Agreement - Kevin Lilly

The above federally funded pathway improvement project has been
submitted to the Idaho Transportation Department (ITD) for advertising
for construction. Prior to advertising, the City of Moscow must enter
into a State / Local Agreement for Construction.  The agreement was
reviewed by Public Works/Finance Committee on August 11 and received a
unanimous recommendation from the Committee.  On August 13, the City
Engineer was contacted by ITD Staff and was informed that because of the
budget uncertainty for ITD grant projects, it would be prudent to
execute the agreement as soon as possible to maximize the potential of
securing funding.  Staff contacted the Councilmembers and received
positive responses, so the Agreement as executed by Acting Mayor Bill
Lambert and transmitted to ITD with the City's match of $22,000.  The
City Council may elect to withdraw the application if that action is not
ratified.  The attached Resolution must be adopted by City Council and
transmitted to ITD.

 

ACTION:  Ratify execution of Agreement and adopt Resolution 2008-18.

 

10.   "D" Street ITD Enhancement Project - Kevin Lilly

The Engineering Division of the Public Works Department has been working
on the design of street improvements and pedestrian facilities for "D"
Street east of Mountain View Road.  This work is being done as part of a
Federal Aid Enhancement Program project for which the City of Moscow is
slated to receive $426,000 in grant funds.  The overall project cost is
estimated to be about $850,000.  The project was anticipated to be
constructed during the 2008 season.  However, progress has been slowed
due to a number of factors.  A request was transmitted to ITD earlier
this year to allow the project construction to occur in the summer of
2009.  The information received by staff indicated that this request may
be granted by ITD.  On August 13th, staff was contacted by a District 2
ITD representative who informed us that due to the statewide
transportation funding issues, ITD Headquarters in Boise intended to
cancel the D Street project.  This is a highly unusual move by ITD.
Staff has been in contact with Mark McNeese, the ITD Bicycle/Pedestrian
Coordinator, Jim Carpenter, the ITD District 2 Engineer, and Ken Helm,
the District 2 Planner to discuss how this decision was made and what
options the City may have.  As it is the completion of the design of the
culvert extensions and associated headwalls holding up submission of the
project, the deletion of this work from the federally funded project
would allow the project to move forward now.  This will be accomplished
by modifying the design plans to exclude the portion of the roadway
where the culvert crossing occurs.  Without this section, the design
documents are ready for submittal and were submitted to ITD for design
review.  The ITD staff reviewed the plans on Thursday and provided
comments to the Engineering Staff.  The plans were revised and
resubmitted to ITD on Friday.  The ITD staff will transport the
documents to Boise on Monday for delivery to ITD headquarters.  This
submittal will allow the construction documents to be certified as ready
for construction.  It is believed by the ITD staff that this submission
of plans will allow the funds for the project to be obligated.  It will
be necessary for the City of Moscow to complete the culvert extensions
and the headwall design and construction work as a separate project.
This work can possibly occur this construction season at a potentially
lower cost than under the federal funding program.  One other item which
will need to be addressed for the project funds to be obligated is the
approval of a State/Local Agreement for construction.  As ITD has yet to
provide a draft of this agreement, Staff has made a request for it to be
developed and sent to the City for action.  Due to uncertainty of the
ITD grant budget, staff is requesting Council approval to negotiate a
standard State/Local Agreement to be executed by the Mayor when
completed.

ACTION:  Receive report and authorize staff to negotiate a standard
State/Local Agreement.

 

REPORTS:

            Administrative Committee


            Public Works/Finance Committee

            Other Boards & Commissions

            Mayor

EXECUTIVE SESSION - Pursuant to Idaho Code Section 67-2345(1) - to
discuss a legal issue.

 

 

 

 

 

 

Stephanie Kalasz

Moscow City Clerk

 

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