[Vision2020] Moscow City Council Committee Agendas for Monday

Fri Aug 8 08:58:51 PDT 2008

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, August 11, 2008
3:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      Approval of Minutes July 28, 2008 - Stephanie Kalasz

2.      Safe Routes to School - State Contract - Alisa Stone

The University of Idaho and the City jointly applied for a SR2S grant
for FY2008-09 funding.  The City, on behalf of the U of I, was awarded
$15,000 to perform the non-infrastructure activities of "Education and
Encouragement" for schools with grades K-8 in the City of Moscow.  The
City is the fiscal agent for the grant project and therefore must
execute an agreement with the Idaho Transportation Department.

ACTION:  Recommend approval of the Contract or take such other action
deemed appropriate.

3.      Safe Routes to School -University of Idaho Contract - Alisa
Stone

The University of Idaho and the City jointly applied for a SR2S grant
for FY2008-09 funding.  The City, on behalf of the U of I, was awarded
$15,000 to perform the non-infrastructure activities of "Education and
Encouragement" for schools with grades K-8 in the City.  The City is the
fiscal agent for the grant project and therefore must execute an
agreement with the U of I to perform these activities.

ACTION:  Recommend approval of the Contract or take such other action
deemed appropriate.

4.      Walgreen's (Moscow Main LLC) Deed of Dedication Acceptance -
Dean Weyen

The developer of the Walgreen's property, Moscow Main, LLC, is
dedicating an eighteen square foot parcel of their property at the
northeast corner of 'D' and Main to allow a better design configuration
of the new concrete intersection that ITD is scheduled to construct
there in 2009.  Such dedications must be recognized and accepted by the
City.

ACTION:  Recommend acceptance of the Deed of Dedication or take such
other action deemed appropriate.

5.      Moscow Pathway 2008 State/Local Agreement - Kevin Lilly

The above federally funded pathway improvement project has been
submitted to the Idaho Transportation Department (ITD) for advertising
for construction. Prior to advertising, the City of Moscow must enter
into a State/Local Agreement for Construction. By signing the agreement,
the City is agreeing to pay the remaining portion of our local match
($22,000) at this time. The ITD will oversee the bidding and award
process, and administer the construction of the project.

ACTION:  Recommend approval of the Agreement or take such other action
deemed appropriate.

6.      Revision of Resolution Expanding URA Board of Directors - Gary
J. Riedner

Based upon direction given by City Council at a Council meeting May 7,
2007, Resolution No. 2007-09 was passed.  The purpose of the Resolution
was to expand the Moscow URA Board and to establish the limits of terms
on the Board pursuant to Moscow Urban Renewal Agency Resolution No.
2007-02.  Through an inadvertence, Resolution as signed by the Mayor,
did not contain the proper information; therefore, a revised Resolution
is proposed which follows the direction given by City Council and
corrects the error in current Resolution No. 2007-09.

ACTION:  Recommend approval of the Resolution or take such other action
deemed appropriate.

Reports

Future Agenda Items

Policy & Procedure for Closing of Main Street

Business Registration and Virtual/No Impact Businesses

New name and scope of duty for Health & Environment Commission

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, August 11, 2008
4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes of July 28, 2008 - Stephanie Kalasz

2.      Main/D Street Traffic Signal State/Local Agreement - Kevin Lilly

The above federally funded improvement project has been programmed for
construction by the Idaho Transportation Department (ITD). Prior to
advertising, the City of Moscow must enter into a Cooperative Agreement
with the ITD documenting the separation of responsibilities for
replacement and maintenance of the traffic signal.  The cost to each
party is distributed based on the proportion of ownership of the number
of intersection approach lanes. In this case, the number of approach
lanes on US-95 (Main Street) is four, and the number of approach lanes
on D Street is two, therefore the ratio of participation is 2/6 by the
City, and 4/6 by the ITD.  By signing the agreement, the City is
agreeing to pay its proportionate share of that replacement cost of the
signal not covered by the federal aid. The total cost of the replacement
is estimated at $200,000. Federal funds will supply 92.66% or $185,320.
The remaining $14,680 will be proportioned between the ITD and the City,
resulting in an estimated cost to the City of $4,893 for replacement of
the signal.  The ITD will oversee the bidding and award process, and
administer the construction of the project.

ACTION:  Recommend approval of the Agreement or take such other action
deemed appropriate.

3.      Columbia Deed of Dedication Acceptance - Kevin Lilly

Columbia 7 Limited Liability Company, doing business as Columbia
Tractor, is dedicating a ten foot wide, fourteen hundred and fourteen
(1,414) square foot portion of its property frontage along the north
side of Palouse River Drive to allow the construction of City sidewalk.
The sidewalk, along with other north side frontage improvements, is
expected to be constructed this year under the Indian Hills 8th Addition
Subdivision project.  Such dedications must be recognized and accepted
by the City.

ACTION:  Recommend acceptance of Deed of Dedication or take such other
action deemed appropriate.

4.      Larry Germer Deed of Dedication Acceptance - Kevin Lilly

Larry Germer is dedicating a seventeen hundred and fifty seven (1,757)
square foot section of his property frontage along the north side of
Palouse River Drive to allow the construction of City sidewalk. The
sidewalk, along with other north side frontage improvements, is expected
to be constructed this year under the Indian Hills 8th Addition
Subdivision project.  Such dedications must be recognized and accepted
by the City.

ACTION:  Recommend acceptance of Deed of Dedication or take such other
action deemed appropriate.

5.      Recycling Center Bid Award - Dean Weyen

The bid opening for a base bid project to repair and upgrade the yard
waste facility on Almon and an alternate bid to repair the drive surface
in front of the existing recycle drop-off bins along Jackson Street was
held August 5th.  One bid was received from Atlas Sand and Rock, Inc. of
Lewiston in the amount of $82,500.00 for the base bid and $27,500.00 for
the alternate bid, for a total of $110,000. The engineer's estimate was
$86,434 for the base bid and $29,250 for the alternate, for a total of
$115,684.  The two bids from the first advertisement of this project
were recently rejected by Council because the qualified proposal
exceeded budget and the other bidder was considered nonresponsive due to
improper Idaho Public Works licensing.  Atlas Sand and Rock possesses
the appropriate Idaho Public Works license to perform this work.

ACTION:  Recommend approval of awarding contract to Atlas Sand and Rock
in the amount of $110,000; or take such other action deemed appropriate.

6.      Open FY 2008 Budget - Don Palmer

The State of Idaho allows a city to amend its original appropriation
ordinance in accordance with Section 50-1002 of the Idaho Code.   Staff
is proposing to amend Ordinance 2007-08 because of unallocated fund
balance carry over due from authorized expenditures or unexpected and
unallocated revenues.   The appropriation changes total $1,186,092.

ACTION:  Accept report in anticipation of public hearing to be held on
August 18, 2008.

7.      Approval of Disbursement Report for July 2008 - Don Palmer  

Reports

Future Agenda Items

Installation of Purple Pipe with New Construction, Street Projects, etc.
- Les MacDonald

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD 883-7019, as
soon as possible so that arrangements may be made.

Stephanie Kalasz

Moscow City Clerk

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