[Vision2020] Moscow City Council Committee Agendas for Monday

Fri Sep 7 16:08:09 PDT 2007

AGENDA

CITY OF MOSCOW

ADMINISTRATIVE COMMITTEE 

Monday, September 10, 2007
3:00-4:30 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, Second Floor

1.      A. Public Comment and Chair's Response Period (limit 10 minutes)
- For members of the Public to speak to the Committee regarding matters
NOT on the Agenda and not currently pending before the Council, Planning
and Zoning Commission or Board of Adjustment, please state your name and
address for the record and limit remarks to three minutes.  

B. Approval of Minutes August 27, 2007 - Stephanie Kalasz

2.      Safe Routes to School UI Agreement - Alisa Stone

The University of Idaho and the City of Moscow jointly applied for a
SR2S grant and were awarded $113,750.  The City was awarded $100,000 for
infrastructure improvements for sidewalks on Cleveland Street and an
asphalt path on D Street from the cross walk at the Moscow Junior High
School to the Eggan Youth Center.  The U of I was awarded $13,750 to
perform the non-infrastructure activities of "Education and
Encouragement" of the program at Lena Whitmore Elementary.  The City is
the fiscal agent for the grant project and therefore must execute an
agreement with the U of I for their portion of the grant activities.

ACTION:  Recommend approval of the Agreement or take such other action
deemed appropriate.

3.      Custodial Contract Bid Award - Roger Blanchard

Three proposals were received for professional janitorial services for
City buildings including City Hall, the Police Station, the Paul Mann
Building, the Youth Center, Fire Station #3 and the Hamilton Indoor
Recreation Center.  ServiceMaster submitted the low first year proposal
of $71,702.40 annually.  American Building Maintenance and Western
Building Maintenance proposed $87,868.20 and $89,373.84, respectively.
Proposals were submitted for a three-year period ending September 30,
2010.  All three proposals fell within the budgeted amounts for
janitorial services for fiscal 2008.  ServiceMaster's annual price is to
remain the same in all three service years.  The contract period is to
commence on October 1, 2007.

ACTION:  Recommend acceptance of ServiceMaster's proposal for
professional janitorial services and authorize staff to proceed with a
contract for those services, or take such other action deemed
appropriate.

4.      Proposed Noise Ordinance Amendment - Chief Weaver

Amending Moscow City Code Tile 10, Chapter 11 regarding the Noise
Ordinance and amending sec. 11.9.C.  The proposed changes will assist
the Police Department in addressing repeat offenders outside the current
48 hour warning period.  In addition, officers can use discretion at the
time contact is made with the responsible individual on the best process
for immediate cease all noise in excess of limits delineated by the
Ordinance.  The victim will no longer have to be contacted for charges
or sign a citation when the officers are called and observe the
violation.  The changes will directly impact boarding houses where large
groups of people assemble or known party houses with a history of public
nuisance complaints.

ACTION:  Recommend approval of Noise Violation Amendment or take other
action deemed appropriate.

5.      Moscow Volunteer Fire Department Health and Welfare Grant for
Emergency Response Vehicle - Alisa Stone/Ed Button

The Moscow Volunteer Fire Department, on behalf of the Ambulance
Company, has received grant approval to purchase a paramedic response
vehicle. The grant award for the vehicle is $40,890 which includes EMS
radio equipment.  Idaho Code 56-101B requires the supporting
municipality to hold title to the vehicle.   In order for the City to do
so we must also follow Idaho Code 67-2806 for Procuring Services and
Personal Property and obtain three vendor quotes meeting the vehicle
specifications prior to purchase.

ACTION:  Recommend approval to proceed with the procurement process in
assisting the Moscow Volunteer Fire Department and Ambulance Company in
the purchase of a paramedic response vehicle funded by a State of Idaho,
Department of Health and Welfare grant or take other such action deemed
appropriate.

6.      Documentation Requirements to Access Federal Transit
Administration (FTA) Funding for the FY 2007 FTA Section 5309 Bus & Bus
Facilities Program Funds - Alisa Stone

FTA's documentation requirements have been updated since we began the
process of approval.  Two additional documents are now required in order
to complete the process to access their system in order to move forward
with the grant award.  The additional forms are the "Designation of
Signature of Authority for the Electronic Award and Management Process
(TEAM)" and a Resolution delegating authority to specific positions, on
behalf of the City to submit, access, and approve within the FTA system.

ACTION:  Recommend approval of the "Designation of Signature of
Authority for the Electronic Award and Management Process (TEAM)" and
Resolution or take such other action deemed appropriate.

7.       Encouraging Youth Involvement in Government - Gary J. Riedner

The purpose of this request is to discuss the alternatives to encourage
youth involvement in Moscow city government.

ACTION:  Recommend to the Mayor the best alternatives to encourage youth
involvement in Moscow city government.

Reports

Future Agenda Items

Neighborhood Associations - Gary J. Riedner (Oct. 8)

Employee Benefits for Domestic Partners

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD at 883-7019, as
soon as possible so that arrangements may be made.

AGENDA

CITY OF MOSCOW

PUBLIC WORKS/FINANCE COMMITTEE

Monday, September 10, 2007
4:30 p.m. - 6:00 p.m.

CITY HALL COUNCIL CHAMBERS

206 East 3rd Street, 2nd Floor 

1.      Approval of Minutes August 27, 2007 - Stephanie Kalasz

2.      Disbursement Report for August 2007 - Don Palmer

3.      Blevins Lot Consolidation - Bill Belknap

Barry and Denise Blevins own three adjacent properties at 812 N. Almon
St. and wish to adjust the lot lines such that all interior lot lines
are eliminated. The adjustment would assist in clearing up potential
future title issues with the subject property due to its fragmented
nature. The property is located in the Multi-Family Residential (R-4)
Zoning District that has a minimum lot size of 5,000 sq. ft. The new lot
would exceed the minimum min. lot size and all existing structures would
meet min. setbacks of the R-4 District. Upon initial review the
Engineering Division recommended that the applicant dedicate a five (5')
ft. wide public utility easement along the frontage of N. Almon St. to
accommodate future Right-of-Way expansion.  Upon further review the
Engineering Division has determined that the easement is unnecessary and
has no conditions of approval to recommend.

ACTION:  Recommend approval of the lot consolidation or take such other
action deemed appropriate.

4.      Community Transportation Enhancement (CTE) Grant - Alisa Stone

The Idaho Transportation Department (ITD) is planning improvements to a
portion of State Highway 8, approximately 0.31 miles east of the
intersection of U.S. Highway 95 and State Highway 8 in Moscow, Idaho,
between Veatch Street and White Place beginning at milepost 2.45 and
ending at milepost 2.77.  The project will consist of a full depth
reconstruction of the entire roadway to accommodate a 3-lane facility
consisting of two through lanes with a continuous two-way center left
turn lane.  Curb and gutter will be constructed on both sides of the
highway and the City of Moscow has budgeted funds to install sidewalks
on the north side of the highway traveling east west to Troy.  This
grant application is requesting funding to place trees, landscaping
material and an irrigation system parallel to the sidewalk from Veatch
Street to White Place.  Total project costs are estimated at
approximately $20,000 including 10 percent local match in City Parks and
Recreation and Water Department labor and installation of a water meter.

ACTION:  Approve the grant application or take such other action deemed
appropriate.

5.      N. Main Water Main Project Design Services Contract - Les
MacDonald

The Idaho Transportation Department (ITD) will be reconstructing and
resurfacing a portion of US95 (Main Street) between A Street and Rodeo
Drive during the summer of 2008.  As part of the ITD work the City will
be installing new waterlines at two locations.  In order for the
construction to occur the design work must be completed in time for ITD
to include it within their bid package.  Due to current workloads on the
Engineering Staff it has been determined that a consultant is needed to
complete the design phase in a timely manner.  Staff has negotiated a
draft scope of work and budget for these engineering design services
with Terragraphics of Moscow.  The attached scope and budget are in
draft form and are currently being revised to address some remaining
issues, but will provide a general idea of the work to be complete and
approximate budget.  The final version of the scope and budget will be
included in the design services contract when presented to the full
Council.

ACTION:  Recommend approval of the Design Services Contract or take such
other action deemed appropriate.

Reports

WWTP Project - Les MacDonald

Sidewalk Along Mountain View Discussion - Les MacDonald

Sidewalk Snow Removal Discussion - Les MacDonald

Third Street Pedestrian Bridge - Les MacDonald

Future Agenda Items

Water Conservation Efforts and Pending Review of Water Rate Structure -
Les MacDonald (9/27)

Installation of Purple Pipe with New Construction, Street Projects, etc.
- Les MacDonald

UI Parking Agreement Status Report - Carl Root / Les MacDonald (10/8)

NOTICE:  Individuals attending the meeting who require special
assistance to accommodate physical, hearing, or other impairments,
please contact the City Clerk, at (208) 883-7015 or TDD at 883-7019, as
soon as possible so that arrangements may be made.

Stephanie Kalasz

Moscow City Clerk

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