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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'>Whatever records they have, they need to maintain for three years if it is listed below or if it is a record, such as a daily report, that they maintain in the regular course of business.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal style='text-indent:9.75pt;line-height:18.0pt'><b><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:navy'>489.124 Business records requirements; address of record; service.</span></b><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:navy'>—</span><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:navy;background:white'><o:p></o:p></span></p><p class=MsoNormal style='text-indent:12.0pt;line-height:18.0pt'><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:navy'>(1) <b>All contractors </b>who <b>are registered or certified</b> pursuant to this chapter <b>shall maintain complete financial and business records for the immediately preceding 3 years</b>. The business and financial records to be maintained shall include minutes of corporate meetings, business contacts, telephone records, insurance policies, letters of complaint, notices received from government entities, bank statements, canceled checks, records of accounts receivable and payable, financial statements, loan documents, tax returns, and all other business and financial records the contractor maintains in the regular course of business.</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal style='text-indent:12.0pt;line-height:18.0pt'><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:navy'>(2) Each certificateholder or registrant of the department shall be solely responsible for notifying the department in writing of the certificateholder’s or registrant’s current mailing address and phone number. If the mailing address is not the certificateholder’s or registrant’s physical address, the certificateholder or registrant shall also supply the physical address.</span><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:navy;background:white'><o:p></o:p></span></p><p class=MsoNormal style='text-indent:12.0pt;line-height:18.0pt'><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:navy'>(a) A certificateholder’s or registrant’s failure to notify the department of a change of address or phone number shall constitute a violation of this section.</span><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:navy;background:white'><o:p></o:p></span></p><p class=MsoNormal style='text-indent:12.0pt;line-height:18.0pt'><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:navy'>(b) The certificateholder or registrant shall be responsible for retaining proof that the certificateholder or registrant has notified the department of the certificateholder’s or registrant’s current address of record.</span><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:navy;background:white'><o:p></o:p></span></p><p class=MsoNormal style='text-indent:12.0pt;line-height:18.0pt'><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:navy'>(3) Notwithstanding any other provision of law, service by regular mail to a certificateholder’s or registrant’s address of record shall constitute adequate and sufficient notice to the certificateholder or registrant for any official communication to the certificateholder or registrant by the board or the department, except when other service is required pursuant to the provisions of s. <a href="http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0400-0499/0455/Sections/0455.224.html"><span style='color:navy'>455.224</span></a> or s.</span><span style='font-size:10.0pt;font-family:"Trebuchet MS","sans-serif";color:navy;background:white'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal><span style='font-size:16.0pt;font-variant:small-caps;color:#1F497D'>Ed Kinberg <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-variant:small-caps;color:#1F497D'>Fellow, National Contract Management Association <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-variant:small-caps;color:#1F497D'>Board Certified, Construction Law Attorney <o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Government Contract Law, Construction Law, and Business Law<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:8.0pt;color:#1F497D'><img border=0 width=115 height=67 id="Picture_x0020_1" src="cid:image001.jpg@01CC6330.C1CB7BE0" alt="kinberg_jpg_bw"></span><span style='color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><i><span style='color:#1F497D'>Attorneys At Law<o:p></o:p></span></i></p><p class=MsoNormal><span style='color:#1F497D'>1290 W. Eau Gallie Boulevard<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Melbourne, FL 32935<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Tel. (321) 259-1910<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Fax (321) 259-1996<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><a href="http://www.kblegal.com">www.kblegal.com</a><o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:5.0pt;margin-left:0in'><span style='font-size:10.0pt;color:#1F497D'>This message is intended only for the use of the individual or entity to which it is addressed, and may contain information that is PRIVILEGED, CONFIDENTIAL and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone, and return the original to us by mail without making a copy. Thank you.<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:5.0pt;margin-left:0in'><span style='font-size:10.0pt;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:5.0pt;margin-left:0in'><b><span style='font-size:10.0pt;color:#1F497D'>Replies Filtered:</span></b><span style='font-size:10.0pt;color:#1F497D'> Any incoming reply to this e-mail communication or other e-mail communication to us will be electronically filtered for "spam" and/or "viruses." That filtering process may result in such reply or other e-mail communications to us being quarantined (i.e., potentially not received at our site at all) and/or delayed in reaching us. For that reason, we cannot guarantee that we will receive your reply or other e-mail communications to us and/or that we will receive the same in a timely manner. Accordingly, you should consider sending communications to us which are particularly important or time-sensitive by means other than e-mail.</span><span style='font-size:10.0pt;color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:5.0pt;margin-right:0in;margin-bottom:5.0pt;margin-left:0in'><span style='color:navy'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p></div><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> constructionlaw-bounces@lists.flabarrpptl.org [mailto:constructionlaw-bounces@lists.flabarrpptl.org] <b>On Behalf Of </b>Gibbons, Michael<br><b>Sent:</b> Thursday, August 25, 2011 1:51 PM<br><b>To:</b> RPPTL constructionlaw<br><b>Subject:</b> Re: [RPPTL-constructionlaw] General Contractors DocumentRetentionRequirements<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:blue'> On residential construction, even custom residential, I would not expect the typical contractor to generate or maintain "field notes, daily logs, time sheets or RFI's". Such documentation is common on commercial projects but not, in my experience, in residential construction (which is far more informal on the documentation side).</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><div><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'> <o:p></o:p></span></p></div><p><b>Michael R. Gibbons (<a href="http://lowndes-law.com/our-people/michael-r-gibbons">Bio</a>)<br>Shareholder<br></b><span style='font-size:10.0pt;color:green'>Lowndes, Drosdick, Doster, Kantor & Reed, P.A.<br>450 South Orange Avenue, 8th Floor<br>Orlando, FL 32801<br>Phone: 407-418-6378<br>Fax: 407-843-4444<br>email:</span> <a href="mailto:michael.gibbons@lowndes-law.com"><span style='font-size:10.0pt'>michael.gibbons@lowndes-law.com</span></a><br><span style='font-size:10.0pt;color:green'>website:</span> <a href="http://www.lowndes-law.com/"><span style='font-size:10.0pt'>http://www.lowndes-law.com</span></a><br><br> <img border=0 width=70 height=67 id="_x0000_i1025" src="cid:image002.jpg@01CC6330.C1CB7BE0"><o:p></o:p></p><div><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'> <o:p></o:p></span></p></div><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p> </o:p></span></p><div class=MsoNormal align=center style='text-align:center'><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><hr size=2 width="100%" align=center></span></div><p class=MsoNormal style='margin-bottom:12.0pt'><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> constructionlaw-bounces@lists.flabarrpptl.org [mailto:constructionlaw-bounces@lists.flabarrpptl.org] <b>On Behalf Of </b>Blaik Ross<br><b>Sent:</b> Thursday, August 25, 2011 12:50 PM<br><b>To:</b> RPPTL constructionlaw<br><b>Subject:</b> Re: [RPPTL-constructionlaw] General Contractors Document RetentionRequirements</span><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'>Good Afternoon All:<o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><u><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'>Issue</span></u></b><b><u><span style='font-family:"Arial","sans-serif";color:black'>s</span></u></b><b><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'>:<o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'>1. How long is a building contractor of a custom-design single family home obligated to retain project records? (specifically, field notes, daily logs, time sheets, RFI's, punch lists and other documents that track what, if any, were the onsite problems and supervisory controls).<o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'>Statute of repose and warranty requirements seem to set forth a blurry deadline depending on the type of record or document at issue. <o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'>2. Is the contractor obligated to document what records, if any, were turned over to the owner at the time of the Final C.O.?<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'>Thank you in advance to anyone who may provide some advice, cases, statutes, etc. on these questions. Please feel free to reply to me directly if you do not wish to reply to all under the guidelines of WWAD!?!.</span></b><b><span style='font-family:"Arial","sans-serif";color:black'> My email address is <a href="mailto:bross@beauchampco.com">bross@beauchampco.com</a><o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:12.0pt;font-family:"Arial","sans-serif";color:black'> </span></b><b><span style='font-family:"Arial","sans-serif";color:black'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Thanks,<o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;margin-bottom:12.0pt'><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:black'>Blaik Ross</span></b><span style='font-size:12.0pt;font-family:"Times New Roman","serif";color:black'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:navy'><o:p> </o:p></span></p><p> <o:p></o:p></p><table class=MsoNormalTable border=0 cellspacing=0 cellpadding=0 width=385 style='width:288.75pt'><tr><td style='padding:3.75pt 3.75pt 3.75pt 3.75pt'><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><img border=0 width=100 height=129 id="_x0000_i1027" src="cid:image003.jpg@01CC6330.C1CB7BE0"><o:p></o:p></span></p></td><td style='padding:3.75pt 3.75pt 3.75pt 3.75pt'><p style='line-height:16.5pt'><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Please join us in celebrating our 75th Anniversary in 2011. We look forward to providing our clients with many more years of delivering the highest quality buildings in our community.<br><a href="http://www.beauchampco.com">http://www.beauchampco.com</a></span><o:p></o:p></p></td></tr></table><p class=MsoNormal><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p> </o:p></span></p><div><div class=MsoNormal align=center style='text-align:center'><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><hr size=2 width="100%" align=center></span></div></div><blockquote style='margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt'><blockquote style='margin-top:5.0pt;margin-right:0in;margin-bottom:5.0pt'><p><span style='font-size:9.0pt'> <o:p></o:p></span></p></blockquote></blockquote><p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-size:12.0pt;font-family:"Times New Roman","serif"'><o:p> </o:p></span></p><p><b><span style='font-size:9.0pt'>Notice of Confidentiality:</span></b><span style='font-size:9.0pt'> This e-mail communication and the attachment(s) hereto, if any, are intended solely for the information and use of the addressee(s) identified above and may contain information which is legally privileged from disclosure and/or otherwise confidential. If a recipient of this e-mail communication is not an addressee (or an authorized representative of an addressee), such recipient is hereby advised that any review, disclosure, reproduction, re-transmission or other dissemination or use of this e-mail communication (or any information contained herein) is strictly prohibited. If you are not an addressee and have received this e-mail communication in error, please advise the sender of that circumstance either by reply e-mail or by telephone at (800) 356-6818, immediately delete this e-mail communication from any computer and destroy all physical copies of same. <br><br><b>Replies Filtered:</b> Any incoming reply to this e-mail communication or other e-mail communication to us will be electronically filtered for "spam" and/or "viruses." That filtering process may result in such reply or other e-mail communications to us being quarantined (i.e., potentially not received at our site at all) and/or delayed in reaching us. For that reason, we cannot guarantee that we will receive your reply or other e-mail communications to us and/or that we will receive the same in a timely manner. Accordingly, you should consider sending communications to us which are particularly important or time-sensitive by means other than e-mail. <br><br><b>Notice Under U.S. Treasury Department Circular 230:</b> To the extent that this e-mail communication and the attachment(s) hereto, if any, may contain written advice concerning or relating to a Federal (U.S.) tax issue, United States Treasury Department Regulations (Circular 230) require that we (and we do hereby) advise and disclose to you that, unless we expressly state otherwise in writing, such tax advice is not written or intended to be used, and cannot be used by you (the addressee), or other person(s), for purposes of (1) avoiding penalties imposed under the United States Internal Revenue Code or (2) promoting, marketing or recommending to any other person(s) the (or any of the) transaction(s) or matter(s) addressed, discussed or referenced herein. Each taxpayer should seek advice from an independent tax advisor with respect to any Federal tax issue(s), transaction(s) or matter(s) addressed, discussed or referenced herein based upon his, her or its particular circumstances. [v4.30] <o:p></o:p></span></p></div></body></html>